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Power Up Your Mac With These Simple Hacks

Power Up Your Mac With These Simple Hacks

These simple Mac hacks will help you be more productive in OSX. By learning keyboard shortcuts, built in applications, and the Terminal, you will change the way you work, for the better. I’ve rounded up some of the simple hacks that I’ve found most useful over the years, and a few of the more obscure ones that are not as scary as they look.

Keyboard shortcuts

There a lots of keyboard shortcuts that make navigating your Mac easier, quicker and more productive. Here are the most useful:

The basics

  • ⌃CTRL + C for copying to the clipboard
  • ⌃CTRL + X for cutting to the clipboard
  • ⌃CTRL + V for pasting form the clipboard
  • ⌘CMD + ARROW LEFT for jumping to the beginning of a line
  • ⌘CMD + ARROW RIGHT for jumping to the end of a line
  • ⌘CMD + ⇧SHIFT + ARROW LEFT for highlighting everything to the left of the cursor
  • ⌘CMD + ⇧SHIFT + ARROW RIGHT for highlighting everything to the right of the cursor
  • ⌘CMD + A to select everything
  • ⌘CMD + Z to undo the last operation
  • ⌘CMD + ⇧SHIFT + Z to redo the last undo
  • CMD + SHIFT + 3 to save the screen as a PNG image file
  • CMD + SHIFT + 4 to save a portion of the screen as a PNG image file

Pasting without style

When you copy and past text, usually the style is retained as well. Sometimes, you only want to copy the text, and match the style of the sentence that you are pasting into. Instead of pasting into a text editor first and then copying again from there, use this shortcut. Hold down ⌘CMD + ⌥OPTION + ⇧SHIFT + V

Fine tune volume

To adjust the volume in smaller (than normal) increments hold down ⇧SHIFT and ⌥OPTION + F11 (or F12).

Silently adjust the volume

To adjust the volume without making that annoying clicking sound hold down ⇧SHIFT + F11 (or F12)

Quickly delete a file

This is probably my most used shortcut (after copy and paste). Hold down ⌘CMD + DELETE to quickly put files in the Trash.

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Use the delete button (like a PC)

If you’ve come to the Mac from a PC you might find it more than a little odd that you can only delete “backwards.” If you want to delete the characters to the right of the cursor hold down Fn + DELETE

Silently booting your Mac

Avoid the start-up sound when booting up your Mac by hold down the mute button (F10).

More audio options from the Volume icon

I make music on my Mac and this little hack is invaluable to me. Hold down ⌥OPTION and click the Volume icon to get all of the input and output options available.

Instant access to a dictionary and thesaurus

This is a newer mac hack that everybody should know about. Hold down ⌃CTRL + ⌘CMD + D while your cursor is over some text and a lovely little popup appears with a definition, a Wikipedia entry and alternative words via a thesaurus.

Terminal

The terminal in your Mac is one of the those scary places that feels like only the advanced users should tread. A few simple terminal hacks can save you a lot of time in the long run, so we’ll be careful and keep it simple.

You can find the Terminal app in your Utilities folder in Applications. Generally, with Terminal based hacks you will need to log out and then back in again.

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Free up your memory

If you feel that your Mac is running a little slow it could be that you need to free up some memory. Type “purge” into the Terminal and press return. If you want to see what is what is going on you can have open Activity Monitor at the same time. You might find it easier to use a small application like Memory Clean which makes this process even simpler and more visual.

Change default screen shot image format

Being able to grab the screen as an image is great and for most people saving in the PNG image format is fine. However some people have a preference for JPG or even PDF. With this quick hack you can change which format you want to default to.

Type:

defaults write com.apple.screencapture type file-extension

Where “file-extension” is, either jpg or png or pdf.

Where are my screen shots saved?

I find it really useful to have a folder called “screenshots” in my “Pictures” folder. Whenever I take a screen shot images get nicely organised into this folder instead of mixed in with my Desktop.

First make sure that you create a folder called “screenshots” in your Pictures folder and then type:

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defaults write com.apple.screencapture location /Users/myname/Pictures/screenshots

Application hacks

Display the date in the menu bar

How many times have you clicked the day and time to get today’s date? It’s such a simple hack. Open up Preferences, click the Date & Time icon and then click the Clock tab. Check the “Show date” box. It will instantly update the menu bar.

Date in the menu bar

    Date in the menu bar

    Instant access to foreign characters

    If you hold down a key (such as “a”) you will get a pop up with alternative versions of that character for different languages. Simply choose the one that you require by pressing the right number.

     

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    Instant access to special characters

      Instant access to special characters

      Tweet selected text instantly

      On Macs running Mountain Lion and later, you can tweet almost any text on your Mac easily. Select the text, right click it, and select Tweet (sometimes you may find it in the “services” sub menu). That’s it. Try it now on one of these hacks!

      Tweeting by right clicking

        Tweeting by right clicking

        Repair disk permissions

        When your Mac shuts down unexpectedly or a third party installer has been run, your Mac’s folder and file permissions can get a little screwed up. Generally, you won’t notice but it can affect the performance of your system. Launch the “Disk Utility” application, found in the Utilities folder inside your Applications folder.

        Repair disk permissions

          Repair disk permissions

          Summary

          I really hope that you find these useful. I know I certainly do. Of course there’s hundreds more hacks, if you have any more that you think I’ve missed, are more importnant, or that we should know about please share them in the comments.

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          Last Updated on August 15, 2018

          25 Most Useful Excel Shortcuts That Very Few People Know

          25 Most Useful Excel Shortcuts That Very Few People Know

          Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

          Or even better:

          What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

          You’d definitely feel excited to read about them.

          Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

          How important are Excel shortcuts for you?

          The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

          In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

          • 26% of people know 10 or fewer shortcuts;
          • 61% of people know 10-50 shortcuts;
          • 10% of people know 50-100 shortcuts.

          As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

          Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

          Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

          But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

          his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

          5 Main reasons to learn excel shortcuts

          Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

          But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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          1. Work efficiently and faster in Excel
          2. Manage big amounts of data easily and fast
          3. Stay calm and concentrated even while doing a tedious job
          4. Make your work accurately and properly without errors
          5. Get a better understanding of Microsoft Excel

          Who can use Excel shortcuts?

          There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

          • People who work in banks, finance organizations, etc.
          • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
          • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
          • Private entrepreneurs who keep various data in Excel tables.

          Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

          With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

          25 Excel shortcuts to increase your productivity

          Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

          1. Format whatever object fast with Ctrl+1

          If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

          2. Use range names with Ctrol+G or F5 key

          If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

          If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

          3. Use a range name in a formula with =sum( and F3

          Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

          =sum(

          …and then press F3.

          When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

          4. Launch Function Arguments dialog easily with Ctrl+A

          Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

          =match(

          …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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          When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

          But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

          5. Copy stuff down the column without scrolling with Ctrl+D

          If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

          • go to the right to the column that has data (the column to the left of the new column with the formula);
          • press Ctrl+Down – to get to bottom;
          • move one cell to the right (with arrow key naturally);
          • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
          • press Ctrl+D to fill down the formula.

          6. Quick access to any function with Alt+

          By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

          The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

          For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

          A lot of people are unaware of this useful function, and it’s a great time saver.

          7. Format cells with Ctrl+1

          When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

          8. Choose visible cells with Alt+

          When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

          9. Use filtering

          Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

          It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

          To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

          10. Insert or delete column/row easily with the Ctrl key

          Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

          Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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          To delete: with an entire row or column selected, use Ctrl + –.

          11. See formula results with F9

          If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

          Don’t forget to undo before exiting the formula.

          12. Use ALT+Enter for more text within a cell

          If you want to add a second line of text within a cell, use ALT+Enter.

          13. Use EDATE to move a date on by a full calendar month:

          Here’s how to use EDATE:

          =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

          =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

          14. Use EOMONTH to move a date onto the end of the month:

          Here’s how to use EMONTH:

          =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

          =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

          15. Remove spaces with TRIM

          TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

          16. Repeat commands with F4 or Ctrl+Y

          In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

          17. Quick access to cells with the Ctrl key and Shift key

          When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

          And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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          18. Use Ctrl+ to create a timestamp

          If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

          19. Use autosum shortcut for sum function anywhere

          Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

          You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

          20. Use data validation

          This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

          • Create dependent drop-down lists;
          • Create drop-down lists;
          • Protect/restrict data input of specific cells (without the need for VBA macros).

          21. Use conditional formatting

          It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

          22. Use formula auditing

          This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

          The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

          23. Use Scenario Manager to generate summary outputs of a spreadsheet

          Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

          It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

          24. Use INDIRECT to set up large tables

          INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

          25. Use OFFSET for complicated calculations or formulas

          OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

          The bottom line

          As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

          That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

          If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

          Featured photo credit: Unsplash via unsplash.com

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