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New Tools for the New Year: Technology

New Tools for the New Year: Technology

    There’s nothing like getting ready to start a new year and making sure that all of your ducks are in a row, especially when it comes to the technology tools that you are going to use. We are strong believers here at Lifehack of trying not to follow the “shiny new thing” and stick with tools that we can learn and trust over the long term. Most of the tools that I am recommending for the new year have been around for a while, but it just shows that they are tried and true, and if you haven’t made the switch or started using them in some fashion, then maybe the beginning of the new year is time to do it.

    Productivity apps you need

    There are several productivity apps that you should have ready to go for the coming year. We highly recommend picking a set of tools and sticking to them, but at the bare minimum you will need a way to track projects and create and edit documents (presentations and spreadsheets too), and keep track of notes and information.

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    For project and action managers, we can’t recommend Toodledo, Remember The Milk, OmniFocus, or Asana enough. OmniFocus is the only one that is Mac only (but probably the best on the Mac) while the other are web based and have access via your mobile device (iPhone and Android apps).

    For editing documents, spreadsheets, and presentations you don’t have to go much further than using Google Docs. Google’s awesome set of online tools coupled with about 8GB of free storage is definitely enough to get a lot of your work done, not to mention collaborate with others. If you are in the camp of wanting to create documents locally, then you may want to hunker down and buy a license for Microsoft Office (either for Windows or Mac or both). Yet, if you aren’t willing to pay the hefty fee for Office, then try out OpenOffice.org (for all platforms).

    For taking notes we recommend Evernote. Seriously, if you aren’t using this cross-platform tool for taking notes and storing snippets of information with its suite of apps, then you need to stop reading, get an account now, and start making your life easier by using it. If you are a plain-text-lover (like me and Mike), you can augment Evernote with the use of a ton of plain text apps like:

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    Oh, and start using Markdown.

    Paperless tools

    I told a co-worker who has been working in the insurance field for 20+ years that I was going paperless this year. He reluctantly reminded me that he has heard that one since the 80s. But, I am going to make a concerted effort to get as close as possible to paperless, but not without the proper tools.

    A good paper scanner is important to keep all of your paper out of cabinets and into a digital system. I have to recommend either the ScanSnap S1500 or on the less feature-rich and price side the portable ScanSnap S1300. Both are sheet-fed and duplex scanners that definitely are reliable and get the job done. You could also give a try to the newer Doxie or Doxie Go that offers non-duplex scanning but in a tiny, portable package. The prices for the Doxie is definitely nice starting at $149.99.

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    After you get a good scanner you will need a way to store all of your documents. Our preference is using an Evernote account (possibly updating to Evernote Premium) and using Evernote’s great OCR search, tagging, and sorting capabilities to keep everything organized. Also, if you aren’t comfortable with storing everything in the cloud you could role your own system or use tools such as Microsoft OneNote or DEVONthink for Mac.

    Store and backup

    Dropbox is another app that is so important and useful that if you don’t have it in your arsenal of tools then you need to drop everything and go get an account (kind of like Evernote above). Dropbox has been moved from “just an awesome app that I love to use” to an app that is essential for my work. I keep all my important files in Dropbox, share documents with co-workers, upload/offload pictures and video, share TextExpander snippets, use it for storage for apps like 1Password and others. It’s my portable, digital file system.

    Also, if you aren’t backing up your computer regularly then you are somewhat insane. It’s part of a knowledge worker’s responsibility to keep her data intact and there is no better way I have found this year than doing so with services like Carbonite, Mozy, or even something like SuperDuper! for Mac that makes a clone of your bootable drive so you don’t lose anything important.

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    Conclusion

    Using iron clad technology tools for the new year is the only way to ensure that you are ready to be and stay productive. While there may be new tools and technologies that come and go, we feel that the apps, services, and products recommended above are here for the long term. Learning to utilize a strong set of tools that are reliable will not only help you into 2012, but may last many years down the road.

    (Photo credit: Hand pushing a button via Shutterstock)

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    Published on October 16, 2018

    7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

    7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

    There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

    Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

    In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

    I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

    1. Aha!

      Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

      Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

      Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

      Available for Web

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      2. Asana

        Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

        Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

        Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

        Available for iOS | Android | Web

        3. Basecamp

          Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

          With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

          The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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          Available for iOS | Android | Web

          4. Forecast

            An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

            Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

            Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

            Available for Web

            5. Wrike

              Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

              The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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              Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

              Available for iOS | Android | Web

              6. Todo.vu

                Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

                According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

                Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

                Available for Web

                7. Flock

                  Looking for a tool to simplify task management? Try out Flock.

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                  Flock comes with enhanced goal tracking and additional features like instant messaging.

                  Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                  Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                  Available for iOS | Android | Web

                  Conclusion

                  Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                  But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                  Featured photo credit: Alvaro Reyes via unsplash.com

                  Reference

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