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How to Make Your Mac Workspace More Productive

How to Make Your Mac Workspace More Productive

New Years resolutions like losing weight and quitting an addictive activity are the normal resolutions we are always expected to make, however, these quintessential resolutions are the most prone to fail. One resolution that can come with the most benefits is living more productively, as it can give you more time with family, work, and free time. One great place to start is the place you spend the most time at: your Mac. Here are a couple of tips on how to make your workspace a more productive one.

Give It a Good Cleaning

magican

    As a blogger, I find myself loading my Mac with tons of photos, videos, and documents involving articles I have to write and meet deadlines for. After a couple of months of doing this, I end up with a Mac that is sluggish, filled with junk, and just in need of a good cleaning. To ensure that your Mac works to the best of its ability, you must ensure that the useless files are cleared out periodically.

    If you find this task a bit daunting, like I do, then seek refuge in an application whose job is to clean out your Mac. One application that I always recommend is Magican: this application goes through your Mac and presents you with a list of files that may not be necessary for the way you use it. Along with all of your applications, you are able to look through and choose what you want to remove, which is a quick and easy way to delete more than you probably would have been able to do without pulling your hair out. Plus, since it’s free, there’s no reason not to at least try out the application.

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    Download MagicanHow to use Magican File for find any files on Mac

    Loading Your App Arsenal

    One easy way to add a bit of productivity to your Mac is to add a couple of applications that you can incorporate into your work day, or even when you are simply getting errands out of the way. One key to productively incorporating any application into your Mac is to ask yourself a couple of questions first: Will this application be one that will solve a problem or make something easier for you? Does it seem like an application that is complicated to get started? Are you willing to pay this price in the possibility that it wouldn’t be an app that works well for you? Going through this checklist will allow you to pick an application that isn’t a waste of megabytes and allows you to just jump in and get started. Below, we have a couple of suggestions to get you started:
    • Evernote: Keep notes, documents, and more in one area. Clean up your workspace and transfer receipts and important papers into Evernote
    • Dropbox: Save files and easily transfer them in one application
    • TaskMate: Your task/to-do list readily at hand
    • iClockr: Time keeping for freelancers and workers alike
    • Deadline: View iCal events in your menu bar

    Hook Your Mac Up

    icloud

      Switching from your Mac to your iPad and then to your iPhone to get things done can be a bit time consuming. You may feel that it’s necessary when you have your email in one place, a document in another, and a spreadsheet on a third device, but this doesn’t need to happen with Mac.

      If you have iOS, Mac has provided a perfect way for you to connect your life on your various gadgets easily: this is done through iCloud, a cloud service that allows you to easily have certain productive aspects of your mobile life automatically added to connected devices instantly. No shared WIFI network or extra connection needed.

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      SEE ALSO: How to set up iCloud on all your devices

      Currently, this is widely implemented in Calendars, Contacts, iWork documents, and more. Also, various applications like Smartr for example, are hooked up with iCloud. This prevents you from having to put in the added effort of creating multiple calendar events or contacts, and also allows you to work on documents when away from home.

      SEE MORE: 5 Third-Party Apps That Work With iCloud

      Calibrate Me Please

      One nuisance that comes with working hard on your computer is that you must remember to have a charging cable nearby for when the battery starts to run low. When typing or working at your computer for a long period of time, doing power-intensive activities, this can feel more frequent than you may have thought. It’s also more noticeable when you find yourself with an un-calibrated battery.
      Don’t be surprised if you don’t know what this means—you’re not alone.
      calibration

        Battery calibration means that you are setting your battery status to become more aligned with its actual capacity, which can sometimes become offset with active use. Calibration is very easy to do, and you may have found yourself accidentally doing this from time to time. Simply use your Mac’s battery until it gets to the point of shutting down on it’s own. When this occurs, connect to the charger and allow it to charge fully without powering on. You’ll know when the charger light turns green.

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        Go to System Preferences -> Display -> Calibrate

        SEE MORE: How To Calibrate a Mac Display

        Extend Your Office

        So you’re typing away at a report or article and then you’re interrupted by something that makes you leave your work station. It can be anything from having to drop the kids off at practice to even a road trip, but it means time away from your desk. How do you extend your office, outside of the actual office space? You can make sure that all of the email addresses that you actively use are connected to your mobile device.

        You may have shied away from this out of fear that the frequent emails would run up your phone bill, but you can simply switch “Push”, where an email is brought in each time a new message comes in, or “Fetch”, where your email is checked at a certain interval set by yourself. Simply go to

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        “Settings” > “Mail, Contacts, Calendars” > “Fetch New Data” > Turn off “Push”

        and set the fetching interval. If you have certain email addresses that don’t normally have a lot of emails, then simply go to the “Advanced” page of “Fetch New Data” and set according to the address. By doing this, you never have to worry about missing a vital email when you’re away from your desk.

         

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        Last Updated on July 8, 2020

        10 Smart Productivity Software to Boost Work Performance

        10 Smart Productivity Software to Boost Work Performance

        Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

        Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

        As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

        In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

        Projects and Tasks Management

        1. Monday dot com

          Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

          The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

          The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

          The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

          Check out the software here!

          2. Asana

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            The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

            The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

            Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

            Check out the software here!

            3. Trello

              Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

              Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

              Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

              Check out the software here!

              4. Jira

                The Jira software is flexible and heralded as the next-generation project.

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                The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                Check out the software here!

                5. Evernote Business

                  Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                  The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                  Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                  Check out the software here!

                  Communication

                  6. Slack

                    Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                    Check out the software here!

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                    7. Spike

                      Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                      Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                      Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                      Check out the software here!

                      Creation

                      8. Office 365

                        Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                        Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                        You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                        Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                        Check out the software here!

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                        9. Grammarly

                          Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                          Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                          Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                          Check out the software here!

                          Team Analytics

                          10. ActivTrak

                            ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                            The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                            Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                            Check out the software here!

                            The Bottom Line

                            Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                            More Productivity Tools

                            Featured photo credit: Domenico Loia via unsplash.com

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