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How to Make Your Mac Workspace More Productive

How to Make Your Mac Workspace More Productive

New Years resolutions like losing weight and quitting an addictive activity are the normal resolutions we are always expected to make, however, these quintessential resolutions are the most prone to fail. One resolution that can come with the most benefits is living more productively, as it can give you more time with family, work, and free time. One great place to start is the place you spend the most time at: your Mac. Here are a couple of tips on how to make your workspace a more productive one.

Give It a Good Cleaning

magican

    As a blogger, I find myself loading my Mac with tons of photos, videos, and documents involving articles I have to write and meet deadlines for. After a couple of months of doing this, I end up with a Mac that is sluggish, filled with junk, and just in need of a good cleaning. To ensure that your Mac works to the best of its ability, you must ensure that the useless files are cleared out periodically.

    If you find this task a bit daunting, like I do, then seek refuge in an application whose job is to clean out your Mac. One application that I always recommend is Magican: this application goes through your Mac and presents you with a list of files that may not be necessary for the way you use it. Along with all of your applications, you are able to look through and choose what you want to remove, which is a quick and easy way to delete more than you probably would have been able to do without pulling your hair out. Plus, since it’s free, there’s no reason not to at least try out the application.

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    Download MagicanHow to use Magican File for find any files on Mac

    Loading Your App Arsenal

    One easy way to add a bit of productivity to your Mac is to add a couple of applications that you can incorporate into your work day, or even when you are simply getting errands out of the way. One key to productively incorporating any application into your Mac is to ask yourself a couple of questions first: Will this application be one that will solve a problem or make something easier for you? Does it seem like an application that is complicated to get started? Are you willing to pay this price in the possibility that it wouldn’t be an app that works well for you? Going through this checklist will allow you to pick an application that isn’t a waste of megabytes and allows you to just jump in and get started. Below, we have a couple of suggestions to get you started:
    • Evernote: Keep notes, documents, and more in one area. Clean up your workspace and transfer receipts and important papers into Evernote
    • Dropbox: Save files and easily transfer them in one application
    • TaskMate: Your task/to-do list readily at hand
    • iClockr: Time keeping for freelancers and workers alike
    • Deadline: View iCal events in your menu bar

    Hook Your Mac Up

    icloud

      Switching from your Mac to your iPad and then to your iPhone to get things done can be a bit time consuming. You may feel that it’s necessary when you have your email in one place, a document in another, and a spreadsheet on a third device, but this doesn’t need to happen with Mac.

      If you have iOS, Mac has provided a perfect way for you to connect your life on your various gadgets easily: this is done through iCloud, a cloud service that allows you to easily have certain productive aspects of your mobile life automatically added to connected devices instantly. No shared WIFI network or extra connection needed.

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      SEE ALSO: How to set up iCloud on all your devices

      Currently, this is widely implemented in Calendars, Contacts, iWork documents, and more. Also, various applications like Smartr for example, are hooked up with iCloud. This prevents you from having to put in the added effort of creating multiple calendar events or contacts, and also allows you to work on documents when away from home.

      SEE MORE: 5 Third-Party Apps That Work With iCloud

      Calibrate Me Please

      One nuisance that comes with working hard on your computer is that you must remember to have a charging cable nearby for when the battery starts to run low. When typing or working at your computer for a long period of time, doing power-intensive activities, this can feel more frequent than you may have thought. It’s also more noticeable when you find yourself with an un-calibrated battery.
      Don’t be surprised if you don’t know what this means—you’re not alone.
      calibration

        Battery calibration means that you are setting your battery status to become more aligned with its actual capacity, which can sometimes become offset with active use. Calibration is very easy to do, and you may have found yourself accidentally doing this from time to time. Simply use your Mac’s battery until it gets to the point of shutting down on it’s own. When this occurs, connect to the charger and allow it to charge fully without powering on. You’ll know when the charger light turns green.

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        Go to System Preferences -> Display -> Calibrate

        SEE MORE: How To Calibrate a Mac Display

        Extend Your Office

        So you’re typing away at a report or article and then you’re interrupted by something that makes you leave your work station. It can be anything from having to drop the kids off at practice to even a road trip, but it means time away from your desk. How do you extend your office, outside of the actual office space? You can make sure that all of the email addresses that you actively use are connected to your mobile device.

        You may have shied away from this out of fear that the frequent emails would run up your phone bill, but you can simply switch “Push”, where an email is brought in each time a new message comes in, or “Fetch”, where your email is checked at a certain interval set by yourself. Simply go to

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        “Settings” > “Mail, Contacts, Calendars” > “Fetch New Data” > Turn off “Push”

        and set the fetching interval. If you have certain email addresses that don’t normally have a lot of emails, then simply go to the “Advanced” page of “Fetch New Data” and set according to the address. By doing this, you never have to worry about missing a vital email when you’re away from your desk.

         

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        Last Updated on May 14, 2019

        8 Replacements for Google Notebook

        8 Replacements for Google Notebook

        Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

        1. Zoho Notebook
          If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
        2. Evernote
          The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
        3. Net Notes
          If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
        4. i-Lighter
          You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
        5. Clipmarks
          For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
        6. UberNote
          If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
        7. iLeonardo
          iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
        8. Zotero
          Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

        I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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        In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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