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How to Make Your Mac Workspace More Productive

How to Make Your Mac Workspace More Productive

New Years resolutions like losing weight and quitting an addictive activity are the normal resolutions we are always expected to make, however, these quintessential resolutions are the most prone to fail. One resolution that can come with the most benefits is living more productively, as it can give you more time with family, work, and free time. One great place to start is the place you spend the most time at: your Mac. Here are a couple of tips on how to make your workspace a more productive one.

Give It a Good Cleaning

magican

    As a blogger, I find myself loading my Mac with tons of photos, videos, and documents involving articles I have to write and meet deadlines for. After a couple of months of doing this, I end up with a Mac that is sluggish, filled with junk, and just in need of a good cleaning. To ensure that your Mac works to the best of its ability, you must ensure that the useless files are cleared out periodically.

    If you find this task a bit daunting, like I do, then seek refuge in an application whose job is to clean out your Mac. One application that I always recommend is Magican: this application goes through your Mac and presents you with a list of files that may not be necessary for the way you use it. Along with all of your applications, you are able to look through and choose what you want to remove, which is a quick and easy way to delete more than you probably would have been able to do without pulling your hair out. Plus, since it’s free, there’s no reason not to at least try out the application.

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    Download MagicanHow to use Magican File for find any files on Mac

    Loading Your App Arsenal

    One easy way to add a bit of productivity to your Mac is to add a couple of applications that you can incorporate into your work day, or even when you are simply getting errands out of the way. One key to productively incorporating any application into your Mac is to ask yourself a couple of questions first: Will this application be one that will solve a problem or make something easier for you? Does it seem like an application that is complicated to get started? Are you willing to pay this price in the possibility that it wouldn’t be an app that works well for you? Going through this checklist will allow you to pick an application that isn’t a waste of megabytes and allows you to just jump in and get started. Below, we have a couple of suggestions to get you started:
    • Evernote: Keep notes, documents, and more in one area. Clean up your workspace and transfer receipts and important papers into Evernote
    • Dropbox: Save files and easily transfer them in one application
    • TaskMate: Your task/to-do list readily at hand
    • iClockr: Time keeping for freelancers and workers alike
    • Deadline: View iCal events in your menu bar

    Hook Your Mac Up

    icloud

      Switching from your Mac to your iPad and then to your iPhone to get things done can be a bit time consuming. You may feel that it’s necessary when you have your email in one place, a document in another, and a spreadsheet on a third device, but this doesn’t need to happen with Mac.

      If you have iOS, Mac has provided a perfect way for you to connect your life on your various gadgets easily: this is done through iCloud, a cloud service that allows you to easily have certain productive aspects of your mobile life automatically added to connected devices instantly. No shared WIFI network or extra connection needed.

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      SEE ALSO: How to set up iCloud on all your devices

      Currently, this is widely implemented in Calendars, Contacts, iWork documents, and more. Also, various applications like Smartr for example, are hooked up with iCloud. This prevents you from having to put in the added effort of creating multiple calendar events or contacts, and also allows you to work on documents when away from home.

      SEE MORE: 5 Third-Party Apps That Work With iCloud

      Calibrate Me Please

      One nuisance that comes with working hard on your computer is that you must remember to have a charging cable nearby for when the battery starts to run low. When typing or working at your computer for a long period of time, doing power-intensive activities, this can feel more frequent than you may have thought. It’s also more noticeable when you find yourself with an un-calibrated battery.
      Don’t be surprised if you don’t know what this means—you’re not alone.
      calibration

        Battery calibration means that you are setting your battery status to become more aligned with its actual capacity, which can sometimes become offset with active use. Calibration is very easy to do, and you may have found yourself accidentally doing this from time to time. Simply use your Mac’s battery until it gets to the point of shutting down on it’s own. When this occurs, connect to the charger and allow it to charge fully without powering on. You’ll know when the charger light turns green.

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        Go to System Preferences -> Display -> Calibrate

        SEE MORE: How To Calibrate a Mac Display

        Extend Your Office

        So you’re typing away at a report or article and then you’re interrupted by something that makes you leave your work station. It can be anything from having to drop the kids off at practice to even a road trip, but it means time away from your desk. How do you extend your office, outside of the actual office space? You can make sure that all of the email addresses that you actively use are connected to your mobile device.

        You may have shied away from this out of fear that the frequent emails would run up your phone bill, but you can simply switch “Push”, where an email is brought in each time a new message comes in, or “Fetch”, where your email is checked at a certain interval set by yourself. Simply go to

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        “Settings” > “Mail, Contacts, Calendars” > “Fetch New Data” > Turn off “Push”

        and set the fetching interval. If you have certain email addresses that don’t normally have a lot of emails, then simply go to the “Advanced” page of “Fetch New Data” and set according to the address. By doing this, you never have to worry about missing a vital email when you’re away from your desk.

         

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        Last Updated on December 18, 2020

        Can Technology have Biases Like Humans?

        Can Technology have Biases Like Humans?

        Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

        Does technology have all the answers?

        This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

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        Creating technological solutions transparently

        This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

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        Technology as the connecting tool

        Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

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        “Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

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