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Mailbox Review: The Best Email Client Ever

Mailbox Review: The Best Email Client Ever

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    For years, my email was always a place that was bittersweet. While I enjoyed the email messages that I received, I dreaded the lack of organization that the inbox contained. As an iOS user, there wasn’t really an option that brought an optimal emailing experience. One thing I can tell you is that this has certainly changed with Mailbox for iOS. Not only has my experience changed, Mailbox has revolutionized the way that I personally look at the importance of email. Mailbox is currently accepting reservations, so let’s cut to the chase and talk about the app’s strengths, weaknesses, and potential.

    How is Mailbox different?

    The developers behind Mailbox saw how people were using email as a task manager. Think about it, if you receive an email from your editor or boss about an upcoming meeting or a new assignment. Chances are, you’ll take that task and add it into whatever tool is needed to complete that task. Mailbox prevents you from having to do that last step. When we go a bit deeper into this review, you’ll understand what I mean by this and how Mailbox has way more to offer as well. To learn more about the story behind Mailbox and why they are organizing your email workflow differently, click here.

    The Three Tabs – Later, Now, Completed

    Mailbox_ThreeTabs_1

      When you look at the interface of Mailbox, you instantly see that there are three tabs at the top. The first tab is the “Later” page where you can scoot emails off for another time or date. Similar to a task app, we can essentially remind ourselves through the email to either reply back, read later, or do what the email is asking us to do.

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      Mailbox_ThreeTabs_2

        The second tab is the meat of Mailbox. This is where you’ll find the emails you have to take a look at now. Think of the “Mailbox” page as the stack of papers on your desk that needs to be sorted soon. All new messages come here, and all emails that you added to “Later” and that have reached their due date are moved back here for you to deal with.

        Mailbox_ThreeTabs_3

          The third and last tab is where you’ll find your completed emails. These are the emails that have been replied to, or in other words, emails you can forget about. Aside from the three tabs, you also have a button that reveals more options and a compose button on the left and right side, respectively. How do emails get to their tabs? That’s the magic of Mailbox.

          How it Works

          You interact with and place messages in their tab by swiping them. The options that sliding presents you depends on which tab you are in, so let’s go through what options you can do.

          First off, you can create Lists in Mailbox that allows you to have better organization of your email. I personally only have a “Read at Home” List, reserved for emails I want to focus more on in the comforts of – yes you guessed correctly – my own home. You can also swipe a message to read at another time. This is known as “Snooze”and sends the email to be dealt with later.

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          Mailbox_NavigatingAround_SnoozeOptions

            Snoozing Options

            • Later in the Today
            • This Evening
            • Tomorrow
            • This Weekend
            • Next Week
            • In a Month
            • Someday
            • Or….Pick a Date

            The third swipe option is to add an email to your “Mailbox” (remember, the “stack on your desk” we equated this tab to). Finally, you can check off emails and send them off to the completed tab, or mark them with an “X” to send them to the trash.

            When are these options available?

            Mailbox_NavigatingAround_OptionsLater

              In the “Later” tab…

              • You can swipe partially to the left to adjust snoozing times, or fully to the left to add it to a List. Swiping partially to the right places the message back into your “Mailbox”, fully swiping to the right adds the message to the completed tab.

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              Mailbox_NavigatingAround_MailboxTab

                In your “Mailbox” tab…

                • You can swipe partially to the left to snooze a message or fully to the left to add it to one of your Lists. Swiping partially to the right allows you to add a message to the completed folder, fully swiping adds the message to the trash.

                Mailbox_NavigatingMailbox_MailboxSlide

                  In the completed tab…

                  • Finally, you can swipe a message partially to the left to bring it back to the “Mailbox” pile. Swiping fully to the left allows you to snooze the message. Swipe to the right to add the message to the trash.

                  Lists and Snoozing Options can be found in the settings of Mailbox. You can also reorder messages by tapping and holding a message, then sliding it to the place you’d like. Scrolling to the very bottom of a small list of messages outside of the completed tab and sliding the bottom bar either direction can also mass manipulate the messages there.

                  Goal – Reaching Inbox Zero

                  Mailbox_ReachingZero

                    If you don’t know by now, the ultimate goal of Mailbox is for you to have an empty “Mailbox” each day. This isn’t only by ensuring that you answer back to all emails, but that they are truly taken care of. This is why Mailbox has the “Later” tab, allowing you to feel accomplished without feeling stretched thin to complete everything in one day (more about this later in the article). Once you reach zero, Mailbox presents you with a featured photo of the day from Instagram as a small treat to your success.

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                    A New Philosophy – Email as a To-Do List

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                      I have been using Mailbox for a little over a week now and I must say that it has changed the way I view emailing. Before, I obsessively checked my email throughout the day. I felt that if I got an email, tackled what needed to get done, I could in some way make my day more productive.

                      Mailbox showed me this wasn’t the case. When looking at email as a to-do list, we learn that we don’t have to take tasks as they are given to us. We can make a list and tackle them in an orderly fashion. This allowed me to not stress over email and to take it a step at a time.

                      Philosophy_Mailbox_2

                        I found Mailbox to be a great application during my usage so far. You may not like having to wait for their reservation, however the line seems to be moving well for many individuals. It is important to remember that a waiting list is needed to keep Mailbox up and running, protecting the servers from strain.

                        Philosophy_Mailbox_3

                           

                          There are a couple of things we don’t like. Mailbox is Gmail only, prevented me from fully switching over for good. I make use of Yahoo Mail (7 years strong) and iCloud for my personal emailing, and Gmail for work emailing (and a bit of personal emailing too). Ultimately, Mailbox is free and this is a great reason to give the app a try.

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                          Last Updated on May 28, 2020

                          18 Best Time Management Apps and Tools (2020 Updated)

                          18 Best Time Management Apps and Tools (2020 Updated)

                          No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

                          If you’re not taking advantage of some of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

                          But with so many apps to choose from, how do you know which ones to use?

                          Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

                          Let’s dive straight into the list.

                          1. Rescue Time – Use Your Time Wisely

                            If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                            RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                            Available on iOS, Android, and Desktop

                            2. Remember The Milk – Keep on Top of All Your Tasks

                              If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                              This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                              Available on iOS, Android, and Desktop

                              3. Focus Keeper – Boost Motivation to Complete Tasks

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                                This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                                Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                                Available on iOS, Android, and Desktop

                                4. Toggl – Keep Track of Time Spent on Projects and Tasks

                                  Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                                  Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                                  Available on iOS, Android, and Desktop

                                  5. Dropbox – Store and Send Large Files Easily

                                    There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                                    Available on iOS, Android, and Desktop

                                    6. Evernote – Keep All Your Notes in One Place

                                      Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

                                      Available iOS, Android, and Desktop

                                      7. MindNode — Focus on Tasks at Hand With Mind Mapping

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                                        Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                                        This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                                        Available on iOS and Desktop

                                        8. GoodSync – Back Up and Sync Your Files Effortlessly

                                          This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                                          This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                                          Available on iOS, Android, and Desktop

                                          9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                            Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                            MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                            Available on iOS, Android, and Desktop

                                            10. 1Password – Have All Your Passwords Remembered

                                              1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                              Available iOS, Android, and Desktop

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                                              11. Pocket – Keep Your Eye on the Ball

                                                When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                                Available on iOS, Android, and Desktop

                                                12. Focus@Will – Boost Your Attention Span

                                                  This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                                  Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                                  Available on iOS, Android, and Desktop

                                                  13. Alfred – Interact With Your Computer in a Smart Way

                                                    This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                                    Available on desktop (macOS)

                                                    14. Forest – Boost Your Focus by Growing a Forest

                                                      Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                                      The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                                      Available on iOS, Android, and Desktop (Firefox Add-on)

                                                      15. Trello – Track Your projects in a highly visual way

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                                                        Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                                        Available on iOS, Android, and Desktop

                                                        16. Quire – Unfold Your Ideas

                                                          Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                                          Available on iOS, Android, and Desktop

                                                          17. TimeTree – Have a Shared Calendar With Your Family

                                                            This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                            Available on iOS and Android

                                                            18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                              Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                              Available on iOS, Android, and Desktop

                                                              Final Thoughts

                                                              The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

                                                              So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

                                                              More Productivity and Time Management Apps

                                                              Featured photo credit: freestocks via unsplash.com

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