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Mailbox Review: The Best Email Client Ever

Mailbox Review: The Best Email Client Ever

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    For years, my email was always a place that was bittersweet. While I enjoyed the email messages that I received, I dreaded the lack of organization that the inbox contained. As an iOS user, there wasn’t really an option that brought an optimal emailing experience. One thing I can tell you is that this has certainly changed with Mailbox for iOS. Not only has my experience changed, Mailbox has revolutionized the way that I personally look at the importance of email. Mailbox is currently accepting reservations, so let’s cut to the chase and talk about the app’s strengths, weaknesses, and potential.

    How is Mailbox different?

    The developers behind Mailbox saw how people were using email as a task manager. Think about it, if you receive an email from your editor or boss about an upcoming meeting or a new assignment. Chances are, you’ll take that task and add it into whatever tool is needed to complete that task. Mailbox prevents you from having to do that last step. When we go a bit deeper into this review, you’ll understand what I mean by this and how Mailbox has way more to offer as well. To learn more about the story behind Mailbox and why they are organizing your email workflow differently, click here.

    The Three Tabs – Later, Now, Completed

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      When you look at the interface of Mailbox, you instantly see that there are three tabs at the top. The first tab is the “Later” page where you can scoot emails off for another time or date. Similar to a task app, we can essentially remind ourselves through the email to either reply back, read later, or do what the email is asking us to do.

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      Mailbox_ThreeTabs_2

        The second tab is the meat of Mailbox. This is where you’ll find the emails you have to take a look at now. Think of the “Mailbox” page as the stack of papers on your desk that needs to be sorted soon. All new messages come here, and all emails that you added to “Later” and that have reached their due date are moved back here for you to deal with.

        Mailbox_ThreeTabs_3

          The third and last tab is where you’ll find your completed emails. These are the emails that have been replied to, or in other words, emails you can forget about. Aside from the three tabs, you also have a button that reveals more options and a compose button on the left and right side, respectively. How do emails get to their tabs? That’s the magic of Mailbox.

          How it Works

          You interact with and place messages in their tab by swiping them. The options that sliding presents you depends on which tab you are in, so let’s go through what options you can do.

          First off, you can create Lists in Mailbox that allows you to have better organization of your email. I personally only have a “Read at Home” List, reserved for emails I want to focus more on in the comforts of – yes you guessed correctly – my own home. You can also swipe a message to read at another time. This is known as “Snooze”and sends the email to be dealt with later.

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          Mailbox_NavigatingAround_SnoozeOptions

            Snoozing Options

            • Later in the Today
            • This Evening
            • Tomorrow
            • This Weekend
            • Next Week
            • In a Month
            • Someday
            • Or….Pick a Date

            The third swipe option is to add an email to your “Mailbox” (remember, the “stack on your desk” we equated this tab to). Finally, you can check off emails and send them off to the completed tab, or mark them with an “X” to send them to the trash.

            When are these options available?

            Mailbox_NavigatingAround_OptionsLater

              In the “Later” tab…

              • You can swipe partially to the left to adjust snoozing times, or fully to the left to add it to a List. Swiping partially to the right places the message back into your “Mailbox”, fully swiping to the right adds the message to the completed tab.

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              Mailbox_NavigatingAround_MailboxTab

                In your “Mailbox” tab…

                • You can swipe partially to the left to snooze a message or fully to the left to add it to one of your Lists. Swiping partially to the right allows you to add a message to the completed folder, fully swiping adds the message to the trash.

                Mailbox_NavigatingMailbox_MailboxSlide

                  In the completed tab…

                  • Finally, you can swipe a message partially to the left to bring it back to the “Mailbox” pile. Swiping fully to the left allows you to snooze the message. Swipe to the right to add the message to the trash.

                  Lists and Snoozing Options can be found in the settings of Mailbox. You can also reorder messages by tapping and holding a message, then sliding it to the place you’d like. Scrolling to the very bottom of a small list of messages outside of the completed tab and sliding the bottom bar either direction can also mass manipulate the messages there.

                  Goal – Reaching Inbox Zero

                  Mailbox_ReachingZero

                    If you don’t know by now, the ultimate goal of Mailbox is for you to have an empty “Mailbox” each day. This isn’t only by ensuring that you answer back to all emails, but that they are truly taken care of. This is why Mailbox has the “Later” tab, allowing you to feel accomplished without feeling stretched thin to complete everything in one day (more about this later in the article). Once you reach zero, Mailbox presents you with a featured photo of the day from Instagram as a small treat to your success.

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                    A New Philosophy – Email as a To-Do List

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                      I have been using Mailbox for a little over a week now and I must say that it has changed the way I view emailing. Before, I obsessively checked my email throughout the day. I felt that if I got an email, tackled what needed to get done, I could in some way make my day more productive.

                      Mailbox showed me this wasn’t the case. When looking at email as a to-do list, we learn that we don’t have to take tasks as they are given to us. We can make a list and tackle them in an orderly fashion. This allowed me to not stress over email and to take it a step at a time.

                      Philosophy_Mailbox_2

                        I found Mailbox to be a great application during my usage so far. You may not like having to wait for their reservation, however the line seems to be moving well for many individuals. It is important to remember that a waiting list is needed to keep Mailbox up and running, protecting the servers from strain.

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                          There are a couple of things we don’t like. Mailbox is Gmail only, prevented me from fully switching over for good. I make use of Yahoo Mail (7 years strong) and iCloud for my personal emailing, and Gmail for work emailing (and a bit of personal emailing too). Ultimately, Mailbox is free and this is a great reason to give the app a try.

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                          Last Updated on November 19, 2019

                          10 Smartest Productivity Software to Boost Work Performance

                          10 Smartest Productivity Software to Boost Work Performance

                          Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

                          Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

                          As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

                          In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

                          Projects and Tasks Management

                          1. Monday dot com

                            Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                            The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                            The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                            The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                            Check out the software here!

                            2. Asana

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                              The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                              The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                              Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                              Check out the software here!

                              3. Trello

                                Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                                Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                                Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                                Check out the software here!

                                4. Jira

                                  The Jira software is flexible and heralded as the next-generation project.

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                                  The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                                  The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                                  Check out the software here!

                                  5. Evernote Business

                                    Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                                    The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                                    Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                                    Check out the software here!

                                    Communication

                                    6. Slack

                                      Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                                      Check out the software here!

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                                      7. Spike

                                        Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                                        Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                                        Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                                        Check out the software here!

                                        Creation

                                        8. Office 365

                                          Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                                          Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                                          You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                                          Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                                          Check out the software here!

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                                          9. Grammarly

                                            Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                            Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                            Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                            Check out the software here!

                                            Team Analytics

                                            10. ActivTrak

                                              ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                              The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                              Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                              Check out the software here!

                                              The Bottom Line

                                              Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                              More Productivity Tools

                                              Featured photo credit: Domenico Loia via unsplash.com

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