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Mailbox Review: The Best Email Client Ever

Mailbox Review: The Best Email Client Ever

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    For years, my email was always a place that was bittersweet. While I enjoyed the email messages that I received, I dreaded the lack of organization that the inbox contained. As an iOS user, there wasn’t really an option that brought an optimal emailing experience. One thing I can tell you is that this has certainly changed with Mailbox for iOS. Not only has my experience changed, Mailbox has revolutionized the way that I personally look at the importance of email. Mailbox is currently accepting reservations, so let’s cut to the chase and talk about the app’s strengths, weaknesses, and potential.

    How is Mailbox different?

    The developers behind Mailbox saw how people were using email as a task manager. Think about it, if you receive an email from your editor or boss about an upcoming meeting or a new assignment. Chances are, you’ll take that task and add it into whatever tool is needed to complete that task. Mailbox prevents you from having to do that last step. When we go a bit deeper into this review, you’ll understand what I mean by this and how Mailbox has way more to offer as well. To learn more about the story behind Mailbox and why they are organizing your email workflow differently, click here.

    The Three Tabs – Later, Now, Completed

    Mailbox_ThreeTabs_1

      When you look at the interface of Mailbox, you instantly see that there are three tabs at the top. The first tab is the “Later” page where you can scoot emails off for another time or date. Similar to a task app, we can essentially remind ourselves through the email to either reply back, read later, or do what the email is asking us to do.

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      Mailbox_ThreeTabs_2

        The second tab is the meat of Mailbox. This is where you’ll find the emails you have to take a look at now. Think of the “Mailbox” page as the stack of papers on your desk that needs to be sorted soon. All new messages come here, and all emails that you added to “Later” and that have reached their due date are moved back here for you to deal with.

        Mailbox_ThreeTabs_3

          The third and last tab is where you’ll find your completed emails. These are the emails that have been replied to, or in other words, emails you can forget about. Aside from the three tabs, you also have a button that reveals more options and a compose button on the left and right side, respectively. How do emails get to their tabs? That’s the magic of Mailbox.

          How it Works

          You interact with and place messages in their tab by swiping them. The options that sliding presents you depends on which tab you are in, so let’s go through what options you can do.

          First off, you can create Lists in Mailbox that allows you to have better organization of your email. I personally only have a “Read at Home” List, reserved for emails I want to focus more on in the comforts of – yes you guessed correctly – my own home. You can also swipe a message to read at another time. This is known as “Snooze”and sends the email to be dealt with later.

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          Mailbox_NavigatingAround_SnoozeOptions

            Snoozing Options

            • Later in the Today
            • This Evening
            • Tomorrow
            • This Weekend
            • Next Week
            • In a Month
            • Someday
            • Or….Pick a Date

            The third swipe option is to add an email to your “Mailbox” (remember, the “stack on your desk” we equated this tab to). Finally, you can check off emails and send them off to the completed tab, or mark them with an “X” to send them to the trash.

            When are these options available?

            Mailbox_NavigatingAround_OptionsLater

              In the “Later” tab…

              • You can swipe partially to the left to adjust snoozing times, or fully to the left to add it to a List. Swiping partially to the right places the message back into your “Mailbox”, fully swiping to the right adds the message to the completed tab.

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              Mailbox_NavigatingAround_MailboxTab

                In your “Mailbox” tab…

                • You can swipe partially to the left to snooze a message or fully to the left to add it to one of your Lists. Swiping partially to the right allows you to add a message to the completed folder, fully swiping adds the message to the trash.

                Mailbox_NavigatingMailbox_MailboxSlide

                  In the completed tab…

                  • Finally, you can swipe a message partially to the left to bring it back to the “Mailbox” pile. Swiping fully to the left allows you to snooze the message. Swipe to the right to add the message to the trash.

                  Lists and Snoozing Options can be found in the settings of Mailbox. You can also reorder messages by tapping and holding a message, then sliding it to the place you’d like. Scrolling to the very bottom of a small list of messages outside of the completed tab and sliding the bottom bar either direction can also mass manipulate the messages there.

                  Goal – Reaching Inbox Zero

                  Mailbox_ReachingZero

                    If you don’t know by now, the ultimate goal of Mailbox is for you to have an empty “Mailbox” each day. This isn’t only by ensuring that you answer back to all emails, but that they are truly taken care of. This is why Mailbox has the “Later” tab, allowing you to feel accomplished without feeling stretched thin to complete everything in one day (more about this later in the article). Once you reach zero, Mailbox presents you with a featured photo of the day from Instagram as a small treat to your success.

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                    A New Philosophy – Email as a To-Do List

                    Philosophy_Mailbox_1

                      I have been using Mailbox for a little over a week now and I must say that it has changed the way I view emailing. Before, I obsessively checked my email throughout the day. I felt that if I got an email, tackled what needed to get done, I could in some way make my day more productive.

                      Mailbox showed me this wasn’t the case. When looking at email as a to-do list, we learn that we don’t have to take tasks as they are given to us. We can make a list and tackle them in an orderly fashion. This allowed me to not stress over email and to take it a step at a time.

                      Philosophy_Mailbox_2

                        I found Mailbox to be a great application during my usage so far. You may not like having to wait for their reservation, however the line seems to be moving well for many individuals. It is important to remember that a waiting list is needed to keep Mailbox up and running, protecting the servers from strain.

                        Philosophy_Mailbox_3

                           

                          There are a couple of things we don’t like. Mailbox is Gmail only, prevented me from fully switching over for good. I make use of Yahoo Mail (7 years strong) and iCloud for my personal emailing, and Gmail for work emailing (and a bit of personal emailing too). Ultimately, Mailbox is free and this is a great reason to give the app a try.

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                          40 Top Productivity Apps for iPhone (2018 Updated)

                          40 Top Productivity Apps for iPhone (2018 Updated)

                          Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                          There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                          Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                          It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

                          Productivity apps to help you get things done

                          1. OmniFocus

                          This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                          Download it here.

                            2. Forest

                            Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                            Download it here.

                              3. Things

                              Another robust choice, this app is a favorite amongst “productivityists”.[1]

                              Download it here.

                                4. 30/30

                                Recently covered here at Lifehack

                                , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                                Download it here.

                                  5. Any.Do

                                  A beautiful-looking app that is both easy on the eyes and your wallet.

                                  Download it here.

                                    6. PocketLife Calendar

                                    This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                                    Download it here.

                                      7. Asana

                                      We’ve covered Asana here at Lifehack

                                      , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                                      Download it here.

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                                        8. ToDoist

                                        This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                                        Download it here.

                                          9. FlowTasks

                                          From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                          Download it here.

                                            10. Calendars 5

                                            This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                            Download it here.

                                              11. Clear – Tasks, Reminders & To-Do Lists

                                              A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                              Download it here.

                                                12. Due

                                                A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                                Download it here.

                                                  13. Checkmark 2

                                                  I use this app

                                                  for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                                  Download it here.

                                                    14. TeuxDeux

                                                    Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                                    Download it here.

                                                      15. Wunderlist 

                                                      Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                                      Download it here.

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                                                        16. Nirvana

                                                        For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                                        Download it here.

                                                          17. Priorities

                                                          An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                          Download it here.

                                                            Productivity apps that help you build habits

                                                            18. Productive

                                                            With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                            Download it here.

                                                              19. Habitica: Gamified Taskmanager

                                                              You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                              Download it here.

                                                                20. Streaks

                                                                This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                                Download it here.

                                                                  21. Remember The Milk

                                                                  Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                                  Download it here.

                                                                    22. Day One Journal

                                                                    When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                                    Download it here.

                                                                      Productivity apps that makes organization easy

                                                                      23. Evernote

                                                                      Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                                      Download it here.

                                                                        24. Pocket

                                                                        You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                                        Download it here.

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                                                                          25. Sync.Me

                                                                          This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                          Download it here.

                                                                            26. Droplr

                                                                            One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                            Download it here.

                                                                              27. Dropbox

                                                                              Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                              Download it here.

                                                                                28. iDolly 

                                                                                In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                                Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                                Download it here.

                                                                                  29. Soulver

                                                                                  It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                                  Download it here.

                                                                                    Productivity apps that help you work smart

                                                                                    30. Captio

                                                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                                    Download it here.

                                                                                      31. Drafts

                                                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                                      Download it here.

                                                                                        32. NoteShelf 2

                                                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                                        Download it here.

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                                                                                          33. Doodle

                                                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                          Download it here.

                                                                                            34. TextExpander (Legacy)

                                                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                            Download it here.

                                                                                              35. Launch Center Pro

                                                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                              Download it here.

                                                                                                36. GoodReader

                                                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                                Download it here.

                                                                                                  37. LogMeIn

                                                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                                  Download it here.

                                                                                                    Productivity apps that improve security

                                                                                                    38. 1Password

                                                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                                    Download it here.

                                                                                                      39. LastPass Password Manager

                                                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                                      All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                                      Download it here.

                                                                                                        40. Truecallers

                                                                                                        Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                                        Download it here.

                                                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                          Reference

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