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Lifehack’s iOS 5 Tips and Tricks Guide

Lifehack’s iOS 5 Tips and Tricks Guide

    The latest, greatest OS from Apple has been out for almost a week. Now that we have started to put it through its paces we can bring Lifehack readers some tips and guidance.

    This article is simply about iOS 5 specific enhancements. Later this week we will cover Siri and and how you can use it to increase your productivity.

    Check out the list below and click on the thumbnails to see a more detailed view of the screenshots. If you have a tip that you love about iOS 5 that isn’t covered here, add it to the comments!

    Camera

    Quick access – To get to your camera quickly just double tap your home button when your iPhone is locked or asleep. You will see a small camera button on the bottom left of the lock screen. Touching it will take you to your camera app. Snap away.

      Grid – Under options, where the HDR option is, you are now given an option to place a grid over your shot, allowing you to line it up. Power of thirds!

      Slide to album / camera – When you are on your camera screen you can flick the camera to the right to go straight to your album. Then you can flick left to get back to your camera.

      No need for too many camera apps – The iPhone’s camera app now has built in cropping, red-eye removal, and auto-enhancements. So for quick and simple editing you can stick with the built in app.

      Hardware snap – You can now snap a picture by clicking your volume up button while in the Camera app.

      Notification Center

      Notification Center is a much needed addition to iOS as the very modal popups have gotten quite annoying over the years. Notifications are now on par with Android and could be even better by some aspects.

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        Organize your notifications

        – It’s easy to organize what notifications you want to see and in what order you want to see them. Going to Settings > Notifications you have access to all the apps that support the new Notification Center. Tap the Edit button in the top right and you can organize the order as well as move some apps’ notifications to “Not in Notification Center”. Also, you can skip organizing notifications by order and choose to view them by time.

          Adjust your notifications – By tapping on each app in Notification Center you can adjust the alert’s style (None, Banners, and (old school) Alerts). You can also control the app’s badges and if the notifications show up in the lock screen.

          Weather widget – Just a quick one. The weather widget in Notification Center can be swiped to see the five day forecast.

          iCloud

          iCloud is a huge advancement in iOS 5. Here are some of the things that you will love to know about it.

            iCloud Backup

            – When you are setting up iOS 5 for the first time, you are asked whether-or-not you want to backup to iCloud. Regardless if you answered yes or now you can always go to Setting > iCloud > Storage and Backup and turn on iCloud Backup. Your iPhone will now backup automatically when you are connected to power and WiFi and with your screen locked. You can backup manually by pressing the Backup Now button. You have to be connected to WiFi to backup.

              Managing iCloud storage – If you are running low on iCloud storage, which you can check by going to Settings > iCloud > Storage and Backup > Manage Storage, you can easily delete backups of iOS or even documents that you have put “in the cloud”. That is if you have any iWork apps on your device.

              General sync items – Of course, you can turn off any iCloud sync items from Settings > iCloud.

              Maps

              Multiple route choices – The biggest addition to maps is the ability to choose among multiple routes when getting directions. To choose a different route after getting directions, simply click on the alternate route’s blue line.

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              Safari

              Mobile Safari is probably one of the apps that I am in most of the time. There are some small enhancements that make it even better.

                Reading List – Oh, no! Is it an Instapaper killer!? Not really at all. But it is easy to use and a great feature to have integrated into the OS. When you are on an article that you want to read later, click the middle bookmark button and choose “Add to Reading List”. Then to get to your Reading List click the little Open Book Button (the second from the right) and choose Reading List. There you will see a list of all the articles that you added.

                  Reader – Reading List doesn’t inherently do much of anything other than give you a simple list of stuff you want to read later. The real magic is in the Reader function of Safari. This strips down the page and lets you see just the content of the article in a nicely formatted way. On any article in Safari, just tap the Reader button in the address bar.

                  Twitter

                  iOS 5 comes with “deep” Twitter integration. It’s a shame that no other apps can hook into iOS this way, but it’s cool to see Twitter get the “rock star” treatment.

                    System-wide sign in – Go to Settings > Twitter. You can sign in with your Twitter credentials as well as install the official Twitter app. You don’t “need” to install the official Twitter app to take advantage of using Twitter in mobile Safari. After signing in you can update your iOS contacts with information from your Twitter contacts.

                    Tweeting from Safari – On any page in mobile Safari tap the middle Bookmark button. In the list choose Tweet. Fill in your Tweet. Couldn’t be easier and more convenient! You can also add your location by tapping the Add location label at the bottom of the Tweet prompt.

                    Calendar

                    The calendar on iOS is pretty mature but there were a few tweaks that iOS 5 brought to it.

                      Adjust appointments – To adjust the time-span or time of an appointment long tap on the appointment and then drag it wherever you want to move it to. After long tapping you can let go and then adjust the span of the appointment by dragging the small top and bottom handles.

                        Week view – You can go to week view by rotating the device to landscape.

                        Year view – On iPad you can go to year view by rotating the device to landscape.

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                        Reminders

                        I was super excited about reminders when they were announced at WWDC. The idea of having a nice, simple task and reminder manager built directly into iOS is compelling. Personally, I am an OmniFocus user, but to set up a quick reminder, Reminders is perfect.

                          Add and adjust lists – Tap on the list button on the top left and then tap “Edit” on the top right. You can then adjust the order of your lists as well as add new lists by tapping “Create New List…”

                          Navigate and using lists – You can navigate all of your lists by swiping left and right or by tapping the list button in the top left and then tapping which list you want to go to. Adding tasks is simple. Just hit the plus button on the list and type the name of the task.

                          You can rapidly type in tasks by typing and tapping return and typing more. Tapping Done on the top right will get you out of “task adding mode.” To edit a task, tap the task and edit the task’s details. You can add a reminder for the task at your current location, or set a specific due date. You will then be notified through Notification Center (as long as you set up the notification).

                          Mail

                          I don’t like to use any email application more than I have to and with the new iOS 5 enhancements to the stock mail app, Apple has made it easier and faster to use.

                            Searching mailboxes – To search any “mailbox” (that is any label for you Gmail peeps or any folder for you regular mail guys) tap which one you want to search then scroll up all the way and start typing. When you start typing four buttons show up below your query allowing you to search the fields From, To, Subject, or All. All searches every aspect of your email messages.

                            Notifications – This goes with any app that allows notifications. You can turn on lock screen previews of your incoming mail, choose how many messages you want to see, choose the way you want to be interrupted (I mean notified) by the message, and also turn off the mail unread count badge completely.

                              Rich Text – You can now add some rich text formatting to your messages. Long hold on any word, select the text you want to format, tap the small right arrow, then tap ‘BIU’ to choose either bold, italics or underline. You can also change the quote level of the sentence you are working on.

                              Move recipients – You can quickly move mail recipients from the To, CC, and BCC fields by long holding their little blue name labels and dragging them to the desired field.

                              iMessage

                              Using iMessage – My experience with iMessage has been limited to my wife. As far as I can tell iOS simply recognizes that my wife has an iPhone with iOS 5 and we can instantly start iMessaging each other with nothing more to set up. Pretty simple.

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                              Accessibility

                              Apple has always made strides to make their iDevices accessible to those that need it. iOS devices seem to be some of the only devices that make it easy for people with special needs to use.

                                LED notifications – There is no small multi-colored LED on the iPhone to notify you that something is happening with your phone, but you can now turn on LED notifications (they use the LED flash on the back of the iPhone) to make the iPhone alert you. Go to Settings > General > Accessibility and switch on the LED Flash for Alerts. When an app alerts you, the LED will flash.

                                Custom vibration settings – You can create custom vibration patterns for any contact. Go to Settings > General > Accessibility and switch on Custom Vibrations under the Hearing subheading. Then go to a contact and tap Edit in the top right. Right under where you can set up their custom ringtone you will now see vibration. Choose that and you can then select one of the built in vibration settings or choose Create New Vibration. On this screen you can tap your vibration and then play it back. Ingenious.

                                System-wide

                                iOS 5 is all about increasing overall features and functionality. Here are some of the great little tweaks across the entire system.

                                  Dictionary – Don’t know the meaning of a word? No problem. Long hold on a anywhere in the OS to select it and tap “Define”. You are then given a nicely formatted definition of the word.

                                  Keyboard shortcuts – Go to Settings > Keyboard and down at the bottom of the screen you will see the Shortcuts section. You can add custom keyboard shortcuts that can be used in any iOS app. This is great for small signatures, email addresses, and just about anything else you type a lot of that is a pain in the ass to type.

                                  Split keyboard – On iPad you can split the landscape and portrait keyboards so you can thumb type. To do it, tap and hold each side of the keyboard with your thumbs and slide to the outside of the iPad. To put the keyboard back together slide your thumbs together to push both sides of the split together. This is a much needed and much appreciated feature.

                                    Emoji – For all you smiley and little cute graphic lovers out there, an Emoji keyboard now comes standard in iOS 5. Go to Settings > Keyboard > International Keyboards > Add New Keyboard… and tap Emoji. You can then access your pretty pictures from anywhere you can type by tapping the small globe icon by your spacebar. As far as I know, only iOS devices can see these little icons.

                                    There are so many enhancements to iOS 5 that we are still uncovering to this day. What’s your favorite tip or trick in iOS 5? Share it in the comments below!

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                                    Last Updated on August 15, 2018

                                    25 Most Useful Excel Shortcuts That Very Few People Know

                                    25 Most Useful Excel Shortcuts That Very Few People Know

                                    Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

                                    Or even better:

                                    What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

                                    You’d definitely feel excited to read about them.

                                    Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

                                    How important are Excel shortcuts for you?

                                    The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

                                    In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

                                    • 26% of people know 10 or fewer shortcuts;
                                    • 61% of people know 10-50 shortcuts;
                                    • 10% of people know 50-100 shortcuts.

                                    As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

                                    Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

                                    Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

                                    But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

                                    his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

                                    5 Main reasons to learn excel shortcuts

                                    Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

                                    But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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                                    1. Work efficiently and faster in Excel
                                    2. Manage big amounts of data easily and fast
                                    3. Stay calm and concentrated even while doing a tedious job
                                    4. Make your work accurately and properly without errors
                                    5. Get a better understanding of Microsoft Excel

                                    Who can use Excel shortcuts?

                                    There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

                                    • People who work in banks, finance organizations, etc.
                                    • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
                                    • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
                                    • Private entrepreneurs who keep various data in Excel tables.

                                    Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

                                    With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

                                    25 Excel shortcuts to increase your productivity

                                    Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

                                    1. Format whatever object fast with Ctrl+1

                                    If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

                                    2. Use range names with Ctrol+G or F5 key

                                    If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

                                    If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

                                    3. Use a range name in a formula with =sum( and F3

                                    Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

                                    =sum(

                                    …and then press F3.

                                    When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

                                    4. Launch Function Arguments dialog easily with Ctrl+A

                                    Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

                                    =match(

                                    …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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                                    When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

                                    But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

                                    5. Copy stuff down the column without scrolling with Ctrl+D

                                    If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

                                    • go to the right to the column that has data (the column to the left of the new column with the formula);
                                    • press Ctrl+Down – to get to bottom;
                                    • move one cell to the right (with arrow key naturally);
                                    • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
                                    • press Ctrl+D to fill down the formula.

                                    6. Quick access to any function with Alt+

                                    By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

                                    The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

                                    For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

                                    A lot of people are unaware of this useful function, and it’s a great time saver.

                                    7. Format cells with Ctrl+1

                                    When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

                                    8. Choose visible cells with Alt+

                                    When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

                                    9. Use filtering

                                    Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

                                    It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

                                    To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

                                    10. Insert or delete column/row easily with the Ctrl key

                                    Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

                                    Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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                                    To delete: with an entire row or column selected, use Ctrl + –.

                                    11. See formula results with F9

                                    If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

                                    Don’t forget to undo before exiting the formula.

                                    12. Use ALT+Enter for more text within a cell

                                    If you want to add a second line of text within a cell, use ALT+Enter.

                                    13. Use EDATE to move a date on by a full calendar month:

                                    Here’s how to use EDATE:

                                    =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

                                    =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

                                    14. Use EOMONTH to move a date onto the end of the month:

                                    Here’s how to use EMONTH:

                                    =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

                                    =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

                                    15. Remove spaces with TRIM

                                    TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

                                    16. Repeat commands with F4 or Ctrl+Y

                                    In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

                                    17. Quick access to cells with the Ctrl key and Shift key

                                    When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

                                    And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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                                    18. Use Ctrl+ to create a timestamp

                                    If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

                                    19. Use autosum shortcut for sum function anywhere

                                    Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

                                    You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

                                    20. Use data validation

                                    This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

                                    • Create dependent drop-down lists;
                                    • Create drop-down lists;
                                    • Protect/restrict data input of specific cells (without the need for VBA macros).

                                    21. Use conditional formatting

                                    It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

                                    22. Use formula auditing

                                    This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

                                    The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

                                    23. Use Scenario Manager to generate summary outputs of a spreadsheet

                                    Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

                                    It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

                                    24. Use INDIRECT to set up large tables

                                    INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

                                    25. Use OFFSET for complicated calculations or formulas

                                    OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

                                    The bottom line

                                    As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

                                    That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

                                    If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

                                    Featured photo credit: Unsplash via unsplash.com

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