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Lifehack Product Review: The ScanSnap S1500

Lifehack Product Review: The ScanSnap S1500

Disclaimer: This ScanSnap S1500 was sent to me free of charge to review. Also, I’m coming at this review from a Mac-centric angle as that is the platform I used while testing. Enjoy.

If you want to get your act together and get closer to a paperless lifestyle, you are going to need a good scanner. I’m not talking about one of those flatbed $99 jobs. I’m talking a full fledge, duplex, sheet-fed scanner.

Fujitsu makes some of the best scanners in the industry and when I had the chance to review the infamous ScanSnap S1500 ($449.99 retail) I jumped at it. Here are my thoughts and impressions of the S1500.

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Design

    The ScanSnap S1500 is designed extremely well and you won’t feel like you received an inferior product when you pull it out of the box. It’s made of a “Apple-esque” gray plastic (not aluminum) and is built well. The S1500 is extremely compact, much more that you can tell from photos and doesn’t take up too much space. In fact, I simply put it on top of my Mac Pro’s case on the side of my desk and it fit well.

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    The S1500’s document feeder has several different adjustments to handle paper sizes of letter, A4, B5, A5, and standard business card sizes. These are the “supported” sizes, but you can really scan anything up to letter size. What’s also great is that if your paper is a tad misaligned with the scanner, the S1500 will take care of it for you and realign it.

    One thing that I truly love about the design of the S1500 is when you “fold” it back up to compact it and the different pieces sort of snap back together giving you some sort of acknowledgement that the pieces are in the proper place. This nice little touch makes it feel more of a high quality product. It’s almost the same experience that you have when you close a MacBook lid.

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    Software

    There is a decent amount of software that is included with the ScanSnap S1500. You can easily call this software a “suite” of tools that enhance the S1500. Installation of the software was simple and the defaults seemed to be pretty well thought out. After you have installed the software and want to start scanning, it’s as easy as loading up the scanner with a stack of papers (supposedly up to 50 pages), hit the scan button and wait until they are finished. Once your paper is scanned the ScanSnap Manger kicks off and gives you options to scan the documents to a folder, email, print, mobile device, Evernote (JPG or PDF), Google Docs, SalesForce Chatter, Word, Excel, iPhoto, or even use the included Cardiris tool for business cards.

      ScanSnap Manager

      I tend to scan PDFs to file and then manipulate my PDFs with PDFpenPro, but it’s great to be able to send this documents to some very popular services. When scanning to folder you can choose the path, either local or network folder, and even pull up a name history for keeping your documents named in some sort of organized fashion. I was highly impressed with ScanSnap Manager and used it almost primarily rather than using the built in Apple scanning service (which you can use if you are so inclined).

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      Cardiris is a great little add-on that pulls contact information out of business cards and syncs them with your contacts. If you get a lot of business cards, this thing is a total time save and is quite accurate. What’s nice about Cardiris is that you can set it to format your contact information to match it up with Apple’s address book or even Exchange. It’s versatile and powerful.

      Performance

      What can I say more about the ScanSnap S1500 other than it is a total workhorse. Mind you, it isn’t as fast as some of Fujitsu’s higher quality scanners, but for just under $400, you are getting a highly capable, fast machine. I did notice that there were some jams here and there, but mostly due to my over-zealousness and excitement of using the S1500 (paperclips won’t work and staples sometime get stuck). But about 99% of the time the S1500 just works.

      I would say I scanned nearly 1000 sheets of paper over the 30 or so days I reviewed the product and it held up fantastically.

      Conclusion

      If you are trying to live the paperless lifestyle that I talked about at the beginning of the year and you want a high quality scanner that won’t kill your pocket, this is the scanner to get. You could purchase a Doxie or some other cheaper scanner, but if you want high performance and a great software suite for going paperless, do not look further than the S1500. The out of box experience is all you need to get rid of the paper in your work and life.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on November 19, 2019

      10 Smartest Productivity Software to Boost Work Performance

      10 Smartest Productivity Software to Boost Work Performance

      Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

      Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

      As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

      In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

      Projects and Tasks Management

      1. Monday dot com

        Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

        The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

        The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

        The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

        Check out the software here!

        2. Asana

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          The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

          The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

          Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

          Check out the software here!

          3. Trello

            Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

            Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

            Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

            Check out the software here!

            4. Jira

              The Jira software is flexible and heralded as the next-generation project.

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              The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

              The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

              Check out the software here!

              5. Evernote Business

                Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                Check out the software here!

                Communication

                6. Slack

                  Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                  Check out the software here!

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                  7. Spike

                    Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                    Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                    Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                    Check out the software here!

                    Creation

                    8. Office 365

                      Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                      Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                      You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                      Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                      Check out the software here!

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                      9. Grammarly

                        Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                        Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                        Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                        Check out the software here!

                        Team Analytics

                        10. ActivTrak

                          ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                          The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                          Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                          Check out the software here!

                          The Bottom Line

                          Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                          More Productivity Tools

                          Featured photo credit: Domenico Loia via unsplash.com

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