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Lifehack Presents: The Doit.im Mini User Guide

Lifehack Presents: The Doit.im Mini User Guide

There are a host of free task and project management applications on the web as well as for Android and iOS. But, Doit.im is a fully cross-platform application (Windows, Mac, Web, iOS, Android, and mobile web) that seems to fly under everyone’s radar even with its new interface and awesome features.

Here is a Mini Guide to using Doit.im to get things done.

Adding tasks

Getting your tasks into Doit.im is pretty easy, mostly becausethere are interfaces for both web and iOS/Android. That means you can add tasks quickly from anywhere.

On the web

    To add a task simply tap the Add task icon at the top left of the screen. The Add Task dialogue will appear. From here you can fill in your task details like it’s name, a brief description, whether it’s a next action, a deadline, a project, context, flag, tag, repeats, reminders, and even delegation to a contact.

      Of course, when collecting you may want to just do the infamous, “brain dump”, and then add these details later. You can do that by clicking on the Inbox selection on the left under the Collect heading. There, you can add tasks quickly by typing in the text box and hitting enter to add it to the list. You can also us the Smart Add Shortcuts for adding tags, projects, contexts, due dates, etc.

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      On your mobile device

      You can simply tap the big ol’ plus button at the bottom of the screen and enter your task information.

      You can fill in all of the task details if you want, but if you don’t, the task will go to your inbox for later processing.

      Process tasks

      Next, you need to process your tasks that you added to the inbox. You can make your tasks into projects, give them due dates, assign them contexts and tags, and even schedule them for next actions, someday/maybe, or waiting for. Before you do that we need to setup some contexts.

      On the web

        To add a new context click on the ‘+’ button on the bottom of the left sidebar and choose New Context. A dialogue will popup and you can add a new context like Online, Mac, PC, Phone, Office, etc. After you have added contexts, you can process your inbox by dragging them to the left sidebar on the appropriate context that they need to be completed in.

        You can also drag your inbox items to a different “focus”, like Today, Next, Tomorrow, Scheduled (which is actually done when you give them a due date), Someday, and Waiting. Once you drag your tasks from your Inbox to a new Focus, they will reside on that list and not be in your Inbox anymore.

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        On your mobile device

        Processing tasks on your iPhone or Android is a little less intuitive, but you can still have a go of it when you are on the go.

         

          To process a task that is in your Inbox go to the Inbox from the home screen, tap the task you want to process. You can easily move the task to a different Focus by tapping the Move To button at the top right of the screen and choosing a focus. If you want to change any of the details of the task like contexts, tags, project, etc., tap the Edit Task button at the bottom of the View Task screen.

          The only way to add new Contexts on your mobile is to create a next task, scroll down to the context option, tap it, scroll to the bottom of your contexts and tap the New Context button. Once you do that for one task though, the context will be available for all tasks.

          Dealing with projects

          One of the best features of Doit.im is the way what it supports grouping tasks by projects.

          On the web

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          To add a new project, click on the ‘+’ button at the bottom of the left sidebar and choose New Project…. From there you can fill in the project details and even give it a default context. After you have created your new project you will see it in the left sidebar under the Projects menu.

            To view a project, simply click on the project’s name in the Projects menu on the left sidebar. Here you will see all of the tasks that are related to the project, the ones that are marked as next, scheduled, someday, waiting, and even the completed and archived ones. To add a new task to the project you can drag the task from the inbox (or any other list) to the project in the left sidebar, or you can add a task with the Smart Add box at the top of the Project view screen (the same way you can add them to the inbox).

            Another way to add a project is to use the handy Convert to project button at the top of the Inbox. Simply highlight a task in your inbox and click the Convert to project button. The project will be added to the Projects list and you will be taken to the new project’s view.

            On your mobile device

              To create new projects on your mobile, on the Home screen tap Projects and then tap the ‘+’ button at the top right. From there you can enter the important details of the project.

              To view a project you can go to the Projects list and tap the project whose information you want to view. You can see all of the info that you can see on the web version, like you next actions, waiting fors, scheduled tasks etc. To add a new task, simply tap the huge “+” at the bottom of the screen to add a task directly to the current project’s next actions.

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              Filters and Grouping

              Another nice touch to Doit.im is the new Filters feature where you can filter your tasks and create other views (think Toodledo’s search feature and/or OmniFocus’s perspectives). Also, you can group your tasks in any way you see fit on almost any list. As of now Filters are not supported on the native iOS and Android clients.

              Filters on the web

                To add a new filter, click the Advanced link next to the search box in the header. At the filter dialogue you can put in information like the status of the task, priority, a deadline, the context or project. You can even sort and group the tasks buy a number of attributes. After you have set your properties of the filter you can give it a name and save it. The new filter will show up in the left sidebar under the Filters section.

                These filters are very powerful. For example, you can view tasks that are related to only work projects, require a phone and a computer, are due in 2 days, and sort them by due date. You are only limited by what you can think up. To bad we can’t add these to our mobile devices yet.

                Grouping

                You can easily group tasks in any list by clicking the Group by link at the top of the list and choose which attribute your want to group by. Couldn’t be easier.

                A seriously, deep application

                I’ve been watching Doit.im for a little over two years now and I have to say that it is finally starting to come into its own. With it’s excellent project handling, easy task input, grouping and filtering, Doit.im seems to be a seriously underrated task management application.

                Doit.im does have some issues, sometimes slow syncing and app responsiveness as well as lack of continuity in design and features, but overall, Doit.im is one of the best free GTD/task/project management apps available today.

                With the help of this Lifehack mini guide, start using Doit.im to get some stuff done on any platform.

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                CM Smith

                A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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                Last Updated on October 12, 2020

                10 Best Calendar Apps to Stay on Track in 2020

                10 Best Calendar Apps to Stay on Track in 2020

                The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                In this article, we are going to check out the best calendars apps to help you stay organized.

                Before You Download

                As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

                • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
                • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
                • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

                1. Any.do Calendar

                  This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                  Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                  What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                  Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                  Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                  Download Any.do Calendar here!

                  2. Google Calendar

                    Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                    Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                    Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                    The program is super easy and will not cost a dime for you. It is a good thing, right?

                    Download Google Calendar here.

                    3. Calendar

                      Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                      A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                      Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                      Download Calendar: Meeting & Scheduling here.

                      4. Business Calendar

                        Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                        The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                        You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                        The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                        Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

                        Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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                        Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                        A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                        Download Business Calendar here.

                        5. aCalendar

                          aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                          Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                          Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                          When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                          Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                          The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                          The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                          Download aCalendar here.

                          6. DigiCal Calendar

                            DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                            With this calendar application, you can synchronize all your calendars and view them in different ways.

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                            Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                            The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                            Download DigiCal Calendar here.

                            7. SolCalendar

                              SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                              The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                              Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                              Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                              Download SolCalendar here.

                              8. IRL Event Social Network

                                One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                                IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                                Download IRL Event Social Network here.

                                9. Today Calendar

                                  Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                  The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                  If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                  Download Today Calendar here.

                                  10. Timepage

                                    Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                                    The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                                    The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                                    Download Timepage here.

                                    Our Verdict

                                    Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                    Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                    Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                    The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                                    More Productivity Apps for Better Time Management

                                    Featured photo credit: Unsplash via unsplash.com

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