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Lifehack Presents: The Doit.im Mini User Guide

Lifehack Presents: The Doit.im Mini User Guide

There are a host of free task and project management applications on the web as well as for Android and iOS. But, Doit.im is a fully cross-platform application (Windows, Mac, Web, iOS, Android, and mobile web) that seems to fly under everyone’s radar even with its new interface and awesome features.

Here is a Mini Guide to using Doit.im to get things done.

Adding tasks

Getting your tasks into Doit.im is pretty easy, mostly becausethere are interfaces for both web and iOS/Android. That means you can add tasks quickly from anywhere.

On the web

    To add a task simply tap the Add task icon at the top left of the screen. The Add Task dialogue will appear. From here you can fill in your task details like it’s name, a brief description, whether it’s a next action, a deadline, a project, context, flag, tag, repeats, reminders, and even delegation to a contact.

      Of course, when collecting you may want to just do the infamous, “brain dump”, and then add these details later. You can do that by clicking on the Inbox selection on the left under the Collect heading. There, you can add tasks quickly by typing in the text box and hitting enter to add it to the list. You can also us the Smart Add Shortcuts for adding tags, projects, contexts, due dates, etc.

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      On your mobile device

      You can simply tap the big ol’ plus button at the bottom of the screen and enter your task information.

      You can fill in all of the task details if you want, but if you don’t, the task will go to your inbox for later processing.

      Process tasks

      Next, you need to process your tasks that you added to the inbox. You can make your tasks into projects, give them due dates, assign them contexts and tags, and even schedule them for next actions, someday/maybe, or waiting for. Before you do that we need to setup some contexts.

      On the web

        To add a new context click on the ‘+’ button on the bottom of the left sidebar and choose New Context. A dialogue will popup and you can add a new context like Online, Mac, PC, Phone, Office, etc. After you have added contexts, you can process your inbox by dragging them to the left sidebar on the appropriate context that they need to be completed in.

        You can also drag your inbox items to a different “focus”, like Today, Next, Tomorrow, Scheduled (which is actually done when you give them a due date), Someday, and Waiting. Once you drag your tasks from your Inbox to a new Focus, they will reside on that list and not be in your Inbox anymore.

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        On your mobile device

        Processing tasks on your iPhone or Android is a little less intuitive, but you can still have a go of it when you are on the go.

         

          To process a task that is in your Inbox go to the Inbox from the home screen, tap the task you want to process. You can easily move the task to a different Focus by tapping the Move To button at the top right of the screen and choosing a focus. If you want to change any of the details of the task like contexts, tags, project, etc., tap the Edit Task button at the bottom of the View Task screen.

          The only way to add new Contexts on your mobile is to create a next task, scroll down to the context option, tap it, scroll to the bottom of your contexts and tap the New Context button. Once you do that for one task though, the context will be available for all tasks.

          Dealing with projects

          One of the best features of Doit.im is the way what it supports grouping tasks by projects.

          On the web

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          To add a new project, click on the ‘+’ button at the bottom of the left sidebar and choose New Project…. From there you can fill in the project details and even give it a default context. After you have created your new project you will see it in the left sidebar under the Projects menu.

            To view a project, simply click on the project’s name in the Projects menu on the left sidebar. Here you will see all of the tasks that are related to the project, the ones that are marked as next, scheduled, someday, waiting, and even the completed and archived ones. To add a new task to the project you can drag the task from the inbox (or any other list) to the project in the left sidebar, or you can add a task with the Smart Add box at the top of the Project view screen (the same way you can add them to the inbox).

            Another way to add a project is to use the handy Convert to project button at the top of the Inbox. Simply highlight a task in your inbox and click the Convert to project button. The project will be added to the Projects list and you will be taken to the new project’s view.

            On your mobile device

              To create new projects on your mobile, on the Home screen tap Projects and then tap the ‘+’ button at the top right. From there you can enter the important details of the project.

              To view a project you can go to the Projects list and tap the project whose information you want to view. You can see all of the info that you can see on the web version, like you next actions, waiting fors, scheduled tasks etc. To add a new task, simply tap the huge “+” at the bottom of the screen to add a task directly to the current project’s next actions.

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              Filters and Grouping

              Another nice touch to Doit.im is the new Filters feature where you can filter your tasks and create other views (think Toodledo’s search feature and/or OmniFocus’s perspectives). Also, you can group your tasks in any way you see fit on almost any list. As of now Filters are not supported on the native iOS and Android clients.

              Filters on the web

                To add a new filter, click the Advanced link next to the search box in the header. At the filter dialogue you can put in information like the status of the task, priority, a deadline, the context or project. You can even sort and group the tasks buy a number of attributes. After you have set your properties of the filter you can give it a name and save it. The new filter will show up in the left sidebar under the Filters section.

                These filters are very powerful. For example, you can view tasks that are related to only work projects, require a phone and a computer, are due in 2 days, and sort them by due date. You are only limited by what you can think up. To bad we can’t add these to our mobile devices yet.

                Grouping

                You can easily group tasks in any list by clicking the Group by link at the top of the list and choose which attribute your want to group by. Couldn’t be easier.

                A seriously, deep application

                I’ve been watching Doit.im for a little over two years now and I have to say that it is finally starting to come into its own. With it’s excellent project handling, easy task input, grouping and filtering, Doit.im seems to be a seriously underrated task management application.

                Doit.im does have some issues, sometimes slow syncing and app responsiveness as well as lack of continuity in design and features, but overall, Doit.im is one of the best free GTD/task/project management apps available today.

                With the help of this Lifehack mini guide, start using Doit.im to get some stuff done on any platform.

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                40 Top Productivity Apps for iPhone (2018 Updated)

                40 Top Productivity Apps for iPhone (2018 Updated)

                Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

                Productivity apps to help you get things done

                1. OmniFocus

                This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                Download it here.

                  2. Forest

                  Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                  Download it here.

                    3. Things

                    Another robust choice, this app is a favorite amongst “productivityists”.[1]

                    Download it here.

                      4. 30/30

                      Recently covered here at Lifehack

                      , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                      Download it here.

                        5. Any.Do

                        A beautiful-looking app that is both easy on the eyes and your wallet.

                        Download it here.

                          6. PocketLife Calendar

                          This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                          Download it here.

                            7. Asana

                            We’ve covered Asana here at Lifehack

                            , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                            Download it here.

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                              8. ToDoist

                              This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                              Download it here.

                                9. FlowTasks

                                From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                Download it here.

                                  10. Calendars 5

                                  This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                  Download it here.

                                    11. Clear – Tasks, Reminders & To-Do Lists

                                    A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                    Download it here.

                                      12. Due

                                      A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                      Download it here.

                                        13. Checkmark 2

                                        I use this app

                                        for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                        Download it here.

                                          14. TeuxDeux

                                          Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                          Download it here.

                                            15. Wunderlist 

                                            Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                            Download it here.

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                                              16. Nirvana

                                              For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                              Download it here.

                                                17. Priorities

                                                An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                Download it here.

                                                  Productivity apps that help you build habits

                                                  18. Productive

                                                  With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                  Download it here.

                                                    19. Habitica: Gamified Taskmanager

                                                    You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                    Download it here.

                                                      20. Streaks

                                                      This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                      Download it here.

                                                        21. Remember The Milk

                                                        Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                        Download it here.

                                                          22. Day One Journal

                                                          When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                          Download it here.

                                                            Productivity apps that makes organization easy

                                                            23. Evernote

                                                            Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                            Download it here.

                                                              24. Pocket

                                                              You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                              Download it here.

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                                                                25. Sync.Me

                                                                This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                Download it here.

                                                                  26. Droplr

                                                                  One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                  Download it here.

                                                                    27. Dropbox

                                                                    Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                    Download it here.

                                                                      28. iDolly 

                                                                      In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                      Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                      Download it here.

                                                                        29. Soulver

                                                                        It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                        Download it here.

                                                                          Productivity apps that help you work smart

                                                                          30. Captio

                                                                          A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                          Download it here.

                                                                            31. Drafts

                                                                            A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                            Download it here.

                                                                              32. NoteShelf 2

                                                                              This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                              Download it here.

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                                                                                33. Doodle

                                                                                This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                Download it here.

                                                                                  34. TextExpander (Legacy)

                                                                                  I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                  Download it here.

                                                                                    35. Launch Center Pro

                                                                                    A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                    Download it here.

                                                                                      36. GoodReader

                                                                                      This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                      Download it here.

                                                                                        37. LogMeIn

                                                                                        Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                        Download it here.

                                                                                          Productivity apps that improve security

                                                                                          38. 1Password

                                                                                          There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                          Download it here.

                                                                                            39. LastPass Password Manager

                                                                                            You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                            All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                            Download it here.

                                                                                              40. Truecallers

                                                                                              Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                              Download it here.

                                                                                                There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                Reference

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