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Learn How to Use Mac Finder Like a Genius

Learn How to Use Mac Finder Like a Genius

The Finder folder is the application on Mac that is always kept active in your dock; the area where all of your applications are made available. You are able to see this because below the icon, the light to show an active application is always kept on. Once selected, you are able to see a window of your various folders and files found on your Mac. Aside from this, the usefulness and definition of what Finder really is can be a bit of a mystery. Today, we will unlock this enigmatic folder and find out what Finder is, how to use it, and the great potential that it has.

Document Organization

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    The Finder folder doesn’t just allow you to access your multimedia files—you can access your documents there as well. Document organization in the Finder folder occurs multiple ways: first off, document organization can occur through simply creating a folder. To create a folder in Finder, simply do the following:

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    • After opening Finder, select the items within the window that you would like to group together.
    • To select multiple items, click near (not on) the file and drag to highlight all of the files you’d like to group.
    • Then, after right clicking on one of the files, select “New Folder with Selection (# items).
    • Rename your new folder and click return.

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      Aside from folders, another great way you can extend your ability to organize documents is by making use of labels. When you right click on a folder, you are presented with the option to add color labels on a folder. This allows you to keep your folders organized by assigning them in specific categories.

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      FinderLabelPreferences

        For example, you may wish to label all urgent documents with red, or business documents with yellow. How exactly do you change the settings of the labels? Simple: just go to Finder preferences. To do so, simply click on Finder in the Mac dock, and then “Preferences”. You can also use the keyboard command of Command + , (comma) to access labels—just ensure that Finder is open first. From there, under the “Labels” section, you can assign names to each color.

        The Dropbox Issue

        If you are a Dropbox user, you may be wondering how your files are handled in Finder. Dropbox and Finder have a wonderful, co-existing relationship on Mac: when used in conjunction with the Dropbox menu bar button, Dropbox is fully accessible, and in Finder, you are automatically given a Dropbox folder.

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          Available on the left sidebar, the Dropbox folder in Finder syncs periodically. When a new file is added, you will see the blue sync icon show on the file; once synchronization is complete, the blue sync icon turns into a green check. Public Dropbox folders in Finder are shown with a globe design on the folder, while shared folders will have a design featuring three people. Private ones are plain blue folders.

          On the Finder window, in the center, you will find a Dropbox drop-down options button that allows you to browse your folders in the web browser, share your folder’s link, and share the whole folder in general. The same options are available when you right click on the folder and move your cursor over the “Dropbox” option.

          Smart Folders

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            So, what’s the deal with the smart folders? If you haven’t heard about them before, it’s important to get one thing straight: they aren’t technically folders, but shells of ever-updating search results of specific search criteria that you set for the folder to look up and include. For example, if you want a folder that includes just .JPEG files, Smart Folders groups these files together into your designated Smart Folder. Here’s how to get started with your customized Smart Folder:

            • Open up Finder and search for a specific criteria for your folder in the search bar at the upper right of the window. To continue on with our document example, you could type in .PDF for all PDF files.
            • Directly under the search bar is a “Save” button: click it!
            • You’ll get a window popping asking you to name the file and allowing you to choose the saving location.

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              While this is the easiest way, it’s important to remember that this way includes anything associated with JPEG. This means if your file includes the name JPEG—even if it’s a PDF book about the history of JPEG photographs—it would be included in this folder. How do you make a more accurate Smart Folder? Here’s how:

              • In the top, click File, then “New Smart Folder”
              • Add your criteria, clicking the “+” button available at the right to add more parameters.
                • “Kind” – Allows you to choose the type of file it is. For example, an application, the file type (PDF, JPEG, etc), and the like.
                • “Last – Date” – Allows you to include files only opened within or exactly at a certain time. You can also sort based on modification day.
                • “Created Date” – Sort based on the day the article was added to your Mac.
                • “Name” – Sort based on the exact name, or based on files that include that keyword.
                • “Contains” – Type in any word, if the file is associated with it in any way, it’s included!
              • Once done, click the “Save” button, name the folder, and choose the saving location.

              Burn Folders

              To finish up, we will talk a bit about how to create a burn folder. This is considered necessary when you are burning a CD onto your Mac or burning files onto a CD from your Mac. To create a burn folder, you must first go to Finder. After clicking File in the menu bar, click “New Burn Folder”, and from there, add documents and other files into that new folder. When you are ready to burn to the CD disk, open the file and click Burn. Then, insert CD, and go from there.

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              Published on September 20, 2018

              11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

              11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

              In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

              Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

              In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

              Minimizing Tabs

              Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

              Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

              Incognito Mode

              Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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              1. Press Ctrl/Command+shift+N
              2. Select File Menu and choose New Incognito Window
              3. Download extension New Incognito Window

              This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

              Save Webpages as PDF Files

              Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

              Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

              Open Recently-closed Tabs

              Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

              One is by pressing Ctrl/CMD+Shift+T.

              The other approach is to click on the three vertical dots on your browser and hover over “History”.

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              Solve Mathematical Problems

              Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

              For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

              Play Media Files

              Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

              In addition, you can view images, PDF files and Microsoft Office files, too.

              Navigate Swiftly Between Tabs

              With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

              Stay Focus(e)d

              Computers nowadays have awesome capabilities.

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              Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

              With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

              This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

              Grammarly for Editing

              Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

              You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

              Loom

              There are times that words in an email or written text in a chat app will just not convey the right meaning.

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              There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

              With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

              Chrome Calendar Extension

              No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

              Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

              Final Thoughts

              Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

              Featured photo credit: Andrew Neel via unsplash.com

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