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Learn How to Use Mac Finder Like a Genius

Learn How to Use Mac Finder Like a Genius

The Finder folder is the application on Mac that is always kept active in your dock; the area where all of your applications are made available. You are able to see this because below the icon, the light to show an active application is always kept on. Once selected, you are able to see a window of your various folders and files found on your Mac. Aside from this, the usefulness and definition of what Finder really is can be a bit of a mystery. Today, we will unlock this enigmatic folder and find out what Finder is, how to use it, and the great potential that it has.

Document Organization

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    The Finder folder doesn’t just allow you to access your multimedia files—you can access your documents there as well. Document organization in the Finder folder occurs multiple ways: first off, document organization can occur through simply creating a folder. To create a folder in Finder, simply do the following:

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    • After opening Finder, select the items within the window that you would like to group together.
    • To select multiple items, click near (not on) the file and drag to highlight all of the files you’d like to group.
    • Then, after right clicking on one of the files, select “New Folder with Selection (# items).
    • Rename your new folder and click return.

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      Aside from folders, another great way you can extend your ability to organize documents is by making use of labels. When you right click on a folder, you are presented with the option to add color labels on a folder. This allows you to keep your folders organized by assigning them in specific categories.

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      FinderLabelPreferences

        For example, you may wish to label all urgent documents with red, or business documents with yellow. How exactly do you change the settings of the labels? Simple: just go to Finder preferences. To do so, simply click on Finder in the Mac dock, and then “Preferences”. You can also use the keyboard command of Command + , (comma) to access labels—just ensure that Finder is open first. From there, under the “Labels” section, you can assign names to each color.

        The Dropbox Issue

        If you are a Dropbox user, you may be wondering how your files are handled in Finder. Dropbox and Finder have a wonderful, co-existing relationship on Mac: when used in conjunction with the Dropbox menu bar button, Dropbox is fully accessible, and in Finder, you are automatically given a Dropbox folder.

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          Available on the left sidebar, the Dropbox folder in Finder syncs periodically. When a new file is added, you will see the blue sync icon show on the file; once synchronization is complete, the blue sync icon turns into a green check. Public Dropbox folders in Finder are shown with a globe design on the folder, while shared folders will have a design featuring three people. Private ones are plain blue folders.

          On the Finder window, in the center, you will find a Dropbox drop-down options button that allows you to browse your folders in the web browser, share your folder’s link, and share the whole folder in general. The same options are available when you right click on the folder and move your cursor over the “Dropbox” option.

          Smart Folders

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            So, what’s the deal with the smart folders? If you haven’t heard about them before, it’s important to get one thing straight: they aren’t technically folders, but shells of ever-updating search results of specific search criteria that you set for the folder to look up and include. For example, if you want a folder that includes just .JPEG files, Smart Folders groups these files together into your designated Smart Folder. Here’s how to get started with your customized Smart Folder:

            • Open up Finder and search for a specific criteria for your folder in the search bar at the upper right of the window. To continue on with our document example, you could type in .PDF for all PDF files.
            • Directly under the search bar is a “Save” button: click it!
            • You’ll get a window popping asking you to name the file and allowing you to choose the saving location.

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              While this is the easiest way, it’s important to remember that this way includes anything associated with JPEG. This means if your file includes the name JPEG—even if it’s a PDF book about the history of JPEG photographs—it would be included in this folder. How do you make a more accurate Smart Folder? Here’s how:

              • In the top, click File, then “New Smart Folder”
              • Add your criteria, clicking the “+” button available at the right to add more parameters.
                • “Kind” – Allows you to choose the type of file it is. For example, an application, the file type (PDF, JPEG, etc), and the like.
                • “Last – Date” – Allows you to include files only opened within or exactly at a certain time. You can also sort based on modification day.
                • “Created Date” – Sort based on the day the article was added to your Mac.
                • “Name” – Sort based on the exact name, or based on files that include that keyword.
                • “Contains” – Type in any word, if the file is associated with it in any way, it’s included!
              • Once done, click the “Save” button, name the folder, and choose the saving location.

              Burn Folders

              To finish up, we will talk a bit about how to create a burn folder. This is considered necessary when you are burning a CD onto your Mac or burning files onto a CD from your Mac. To create a burn folder, you must first go to Finder. After clicking File in the menu bar, click “New Burn Folder”, and from there, add documents and other files into that new folder. When you are ready to burn to the CD disk, open the file and click Burn. Then, insert CD, and go from there.

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              Last Updated on May 14, 2019

              8 Replacements for Google Notebook

              8 Replacements for Google Notebook

              Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

              1. Zoho Notebook
                If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
              2. Evernote
                The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
              3. Net Notes
                If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
              4. i-Lighter
                You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
              5. Clipmarks
                For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
              6. UberNote
                If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
              7. iLeonardo
                iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
              8. Zotero
                Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

              I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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              In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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