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Learn How to Use Mac Finder Like a Genius

Learn How to Use Mac Finder Like a Genius

The Finder folder is the application on Mac that is always kept active in your dock; the area where all of your applications are made available. You are able to see this because below the icon, the light to show an active application is always kept on. Once selected, you are able to see a window of your various folders and files found on your Mac. Aside from this, the usefulness and definition of what Finder really is can be a bit of a mystery. Today, we will unlock this enigmatic folder and find out what Finder is, how to use it, and the great potential that it has.

Document Organization

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    The Finder folder doesn’t just allow you to access your multimedia files—you can access your documents there as well. Document organization in the Finder folder occurs multiple ways: first off, document organization can occur through simply creating a folder. To create a folder in Finder, simply do the following:

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    • After opening Finder, select the items within the window that you would like to group together.
    • To select multiple items, click near (not on) the file and drag to highlight all of the files you’d like to group.
    • Then, after right clicking on one of the files, select “New Folder with Selection (# items).
    • Rename your new folder and click return.

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      Aside from folders, another great way you can extend your ability to organize documents is by making use of labels. When you right click on a folder, you are presented with the option to add color labels on a folder. This allows you to keep your folders organized by assigning them in specific categories.

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      FinderLabelPreferences

        For example, you may wish to label all urgent documents with red, or business documents with yellow. How exactly do you change the settings of the labels? Simple: just go to Finder preferences. To do so, simply click on Finder in the Mac dock, and then “Preferences”. You can also use the keyboard command of Command + , (comma) to access labels—just ensure that Finder is open first. From there, under the “Labels” section, you can assign names to each color.

        The Dropbox Issue

        If you are a Dropbox user, you may be wondering how your files are handled in Finder. Dropbox and Finder have a wonderful, co-existing relationship on Mac: when used in conjunction with the Dropbox menu bar button, Dropbox is fully accessible, and in Finder, you are automatically given a Dropbox folder.

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          Available on the left sidebar, the Dropbox folder in Finder syncs periodically. When a new file is added, you will see the blue sync icon show on the file; once synchronization is complete, the blue sync icon turns into a green check. Public Dropbox folders in Finder are shown with a globe design on the folder, while shared folders will have a design featuring three people. Private ones are plain blue folders.

          On the Finder window, in the center, you will find a Dropbox drop-down options button that allows you to browse your folders in the web browser, share your folder’s link, and share the whole folder in general. The same options are available when you right click on the folder and move your cursor over the “Dropbox” option.

          Smart Folders

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            So, what’s the deal with the smart folders? If you haven’t heard about them before, it’s important to get one thing straight: they aren’t technically folders, but shells of ever-updating search results of specific search criteria that you set for the folder to look up and include. For example, if you want a folder that includes just .JPEG files, Smart Folders groups these files together into your designated Smart Folder. Here’s how to get started with your customized Smart Folder:

            • Open up Finder and search for a specific criteria for your folder in the search bar at the upper right of the window. To continue on with our document example, you could type in .PDF for all PDF files.
            • Directly under the search bar is a “Save” button: click it!
            • You’ll get a window popping asking you to name the file and allowing you to choose the saving location.

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              While this is the easiest way, it’s important to remember that this way includes anything associated with JPEG. This means if your file includes the name JPEG—even if it’s a PDF book about the history of JPEG photographs—it would be included in this folder. How do you make a more accurate Smart Folder? Here’s how:

              • In the top, click File, then “New Smart Folder”
              • Add your criteria, clicking the “+” button available at the right to add more parameters.
                • “Kind” – Allows you to choose the type of file it is. For example, an application, the file type (PDF, JPEG, etc), and the like.
                • “Last – Date” – Allows you to include files only opened within or exactly at a certain time. You can also sort based on modification day.
                • “Created Date” – Sort based on the day the article was added to your Mac.
                • “Name” – Sort based on the exact name, or based on files that include that keyword.
                • “Contains” – Type in any word, if the file is associated with it in any way, it’s included!
              • Once done, click the “Save” button, name the folder, and choose the saving location.

              Burn Folders

              To finish up, we will talk a bit about how to create a burn folder. This is considered necessary when you are burning a CD onto your Mac or burning files onto a CD from your Mac. To create a burn folder, you must first go to Finder. After clicking File in the menu bar, click “New Burn Folder”, and from there, add documents and other files into that new folder. When you are ready to burn to the CD disk, open the file and click Burn. Then, insert CD, and go from there.

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              Last Updated on May 28, 2020

              18 Best Time Management Apps and Tools (2020 Updated)

              18 Best Time Management Apps and Tools (2020 Updated)

              No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

              If you’re not taking advantage of some of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

              But with so many apps to choose from, how do you know which ones to use?

              Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

              Let’s dive straight into the list.

              1. Rescue Time – Use Your Time Wisely

                If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                Available on iOS, Android, and Desktop

                2. Remember The Milk – Keep on Top of All Your Tasks

                  If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                  This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                  Available on iOS, Android, and Desktop

                  3. Focus Keeper – Boost Motivation to Complete Tasks

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                    This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                    Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                    Available on iOS, Android, and Desktop

                    4. Toggl – Keep Track of Time Spent on Projects and Tasks

                      Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                      Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                      Available on iOS, Android, and Desktop

                      5. Dropbox – Store and Send Large Files Easily

                        There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                        Available on iOS, Android, and Desktop

                        6. Evernote – Keep All Your Notes in One Place

                          Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

                          Available iOS, Android, and Desktop

                          7. MindNode — Focus on Tasks at Hand With Mind Mapping

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                            Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                            This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                            Available on iOS and Desktop

                            8. GoodSync – Back Up and Sync Your Files Effortlessly

                              This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                              This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                              Available on iOS, Android, and Desktop

                              9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                Available on iOS, Android, and Desktop

                                10. 1Password – Have All Your Passwords Remembered

                                  1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                  Available iOS, Android, and Desktop

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                                  11. Pocket – Keep Your Eye on the Ball

                                    When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                    Available on iOS, Android, and Desktop

                                    12. Focus@Will – Boost Your Attention Span

                                      This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                      Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                      Available on iOS, Android, and Desktop

                                      13. Alfred – Interact With Your Computer in a Smart Way

                                        This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                        Available on desktop (macOS)

                                        14. Forest – Boost Your Focus by Growing a Forest

                                          Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                          The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                          Available on iOS, Android, and Desktop (Firefox Add-on)

                                          15. Trello – Track Your projects in a highly visual way

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                                            Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                            Available on iOS, Android, and Desktop

                                            16. Quire – Unfold Your Ideas

                                              Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                              Available on iOS, Android, and Desktop

                                              17. TimeTree – Have a Shared Calendar With Your Family

                                                This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                Available on iOS and Android

                                                18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                  Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                  Available on iOS, Android, and Desktop

                                                  Final Thoughts

                                                  The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

                                                  So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

                                                  More Productivity and Time Management Apps

                                                  Featured photo credit: freestocks via unsplash.com

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