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Kick Email to the Curb and Get Things Done with Asana and Inbox

Kick Email to the Curb and Get Things Done with Asana and Inbox

Imagine never having to leave your task manager to check email. And having complete context and control over the communications sent as a result?

Well, you don’t need to imagine that anymore. Because today the popular collaborative task management solution Asana has delivered it in the form of Inbox.

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The goal of Inbox is to “push team communication further into the post-email world”. Many individuals and organizations are far too reliant on email applications and services as task management solutions. With Inbox, the team at Asana looks to treat email as it was initially intended – as a means to communicate.

“Organizations are starting to feel the constraints of email. With email, you’re at the mercy of the sender, Inbox makes Inbox Zero the path of least resistance.” — Justin Rosenstein, Asana

Inbox doesn’t just allow for communication, it allows for “rich” communication. Inbox gives you everything you need regarding the work that’s going on, so you have context within the communication that is easily accessible and not buried throughout in-line messages or threaded responses. Additionally, you can customize what communications you receive in Inbox, meaning that you can stay informed and not overwhelmed – something that email tends to cause. You’re no longer “at the mercy of the sender” – you have control.

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    Inbox has taken some of the better-known (and perhaps “loved”) part of email and brought it into Inbox. But unlike traditional email, archiving of mail is done by default. This can be adjusted, but through the use of “flagging” you can keep on top of deferred messages without cluttering up your communications. That is just one of the way that Inbox works towards helping you get to that elusive Inbox Zero state more efficiently and effectively.

    Asana has always been impressive in terms of its speed. It syncs and updates quickly and easily — and Inbox is no different. With Inbox, updates to tasks and projects are grouped together in a way that makes sense to the user, allowing for quick scanning of new information without having to open each thread individually. This makes the process of using email within Asana seem like it’s not using email at all. And that’s because it goes beyond email.

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    The best part of this new feature? With Inbox, you can do all of your relevant communication without opening any form of email app or website in the process. That means less distraction and more focus. There’s a flow that occurs naturally that Inbox offers that you simply can’t get from email. Keep in mind that you can go as deep into the addition of Inbox as you’d like; align it for work projects, home projects or all aspects of your life. Again, you have control – which is something that many of us tend to lose when it comes to email.

    If you’ve been looking for an all-in-one task management solution, one that allows for collaborative and individual use and keeps you moving forward instead of from side to side then there’s no better time than ever to give Asana a look. By bringing Inbox into the mix, the Asana team has provided users with the means to get out of their email app and get onto the task at hand – all without missing a message. Or a beat.

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    (For more details on today’s launch of Inbox, head over to the Asana blog.)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on May 25, 2020

    10 Best Task List Apps to Boost Productivity in 2020

    10 Best Task List Apps to Boost Productivity in 2020

    Organizational drag is anything that eats up time and keeps people from getting things done in time. Companies that wish to boost productivity do so by creating more efficient processes.

    This also applies to individuals, freelancers, and entrepreneurs. Whether you work alone or as part of a team, it is important to use the right tools to boost productivity, and having an accessible and easily manageable task list can go a long way.

    Here is a list of the top ten productivity apps that you can use to achieve more.

    1. ToDoist

      ToDoist is an awesome to-do task list app that is used by over 10 million people. To use the app, you just have to write down all the activities that you plan to do. The software will then interpret these activities and categorize the tasks accordingly.

      For instance, if you create a task to go for lunch at noon with a friend, the app will automatically categorize this task as a meeting and will send you a reminder at the right time.

      However, this app is more than a personal activity planner. You can use it to plan activities for the entire team. It is also good for planning entire projects, discussing details about the project, and monitoring the deadlines.

      The basic functionality is free, but you can unlock premium features for $36 or $60 a year for full access.

      Available on iOS and Android

      2. monday.com

        This productivity app lets you manage your workflows and tasks. It is a great tool for creating a task list and helping you have a clear view of your work and the status of each task.

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        The app is a bit similar to a spreadsheet. However, it looks much nicer, and it allows you to toggle between multiple views. It gives you alerts and notifications, and it allows you to attach files as well as communicate with colleagues.

        The features of Monday.com include a task board that can be customized to manage due date, hours spent, task status, and much more. Users can upload and attach files, make comments, mention members of their team, and more. It can also be integrated into Google Drive, Slack, GitHub, Jira, Dropbox, and many other platforms.

        If you have problems setting it up, you can contact the customer via email or phone.

        Available on iOS and Android

        3. CloudApp

          CloudApp is a great app for boosting productivity. It offers highly intuitive communication, which can help you save up to 56 hours a week. Your only problem will be deciding how you can utilize all the extra time.

          Whether you are talking with a customer, colleague, or client, this app has all the features you need. With GIFs, screenshots, and image annotation, you no longer have to write lengthy emails. Instead, you can show people what you want them to do.

          The app has over 3 million users. It has proven quite reliable when it comes to helping users to boost productivity. You can opt for the free version or you can opt for a $9 a month upgrade to access premium features.

          Available on iOS

          4. Quip

            If you are working closely with members of your team, Quip is a great app for team activities. The platform combines spreadsheets, documents, slides, and chat. Its main strength is that it comes with a suite of Live Apps. You can use them to increase the functionality of Quip.

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            Moreover, you will waste less time by being able to streamline the use of various tools. Quip is one of the most adaptable productivity apps in the world.

            There are options to use connected tools to track time, manage work, and much more. Some of the integrations of Quip are Dropbox, Github, Slack, Salesforce, and much more. The app costs just $30 a month for 5 users.

            Available on iOS and Android

            5. Trello

              Trello is an app that makes managing projects an easy task. This is made possible by the app’s Kanban philosophy. It is a visual and intuitive platform.

              Users can break huge tasks into small chunks, making it useful for creating a task list. This is made possible by creating cards for each task. The cards can be organized into different columns, which are representative of various stages of the project. Once a task is complete, a card is moved from one column to the next.

              The app is free but it comes with a premium plan with $9.99 a month.

              Available on iOS and Android

              6. Focus Keeper

                This app is perfect for those who wish to improve their work habits and minimize distractions while maintaining focus on current tasks. Focus Keeper is based on the Pomodoro technique. This method utilizes timeboxing to ensure each task is complete.

                This is more than a task list app. If you wish to understand how you work best, the app delivers a suite of tools that you can use to set up your workday. It tracks your hours, analyzes, checks interruptions, and much more. Some of the integrations of Focus Keeper are Trello, Asana, Todoist, Basecamp, Outlook, Google Keep, and many others.

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                The app costs $2.99 a month for those who wish to access premium features. It is accessible on Linux, iOS, Android, web, macOS, and Windows.

                Available on iOS and Android

                7. Quire

                  This app is designed as a professional and personal to-do task list manager. The app has a very efficient and optimized design due to the developers’ philosophy on visual task management. It allows you to easily get updates and work with your teammates.

                  The app also allows users to customize and choose templates based on their preferences. It is easy to use, but it helps you get things done. The app is currently free.

                  Available on iOS and Android

                  8. Asana

                    This Kanban-style app is quite popular. It helps you visually organize your tasks. With this app, you can set deadlines, tasks, assignees, and visualize your workflow. It is quite popular and used by many people.

                    The app features a sleek clutter-free design and comes with several integrations. As a result, it can be adapted to a wide range of projects. The app costs $9.99 a month.

                    Available on iOS and Android

                    9. Toggl

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                      You can use this simple time tracker to help boost your team’s productivity. It works on different devices across several platforms, and it comes with numerous friendly reminders to ensure that you remember to keep it on. It usually sends you a report once you complete a task to help you make improvements next time.

                      The app is free and those who wish to access premium features pay $9 a month.

                      Available on iOS and Android

                      10. Omni Focus

                        This app is considered the gold standard of the to-do apps. Omni Focus delivers a huge number of features that can be used to sort, prioritize, and plan tasks. It features several ways to categorize tasks such as location, energy needed, and priority.

                        It is only available on Apple devices and it costs $39.99 for the standard package.

                        Available on iOS

                        Summary

                        All the apps above are great for boosting productivity. However, you will need to pick one that best suits your needs. Try a number of them out before you decide to settle on one.

                        More Tools for Productivity

                        Featured photo credit: Bram Naus via unsplash.com

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