Kick Email to the Curb and Get Things Done with Asana and Inbox

Kick Email to the Curb and Get Things Done with Asana and Inbox

Imagine never having to leave your task manager to check email. And having complete context and control over the communications sent as a result?

Well, you don’t need to imagine that anymore. Because today the popular collaborative task management solution Asana has delivered it in the form of Inbox.


The goal of Inbox is to “push team communication further into the post-email world”. Many individuals and organizations are far too reliant on email applications and services as task management solutions. With Inbox, the team at Asana looks to treat email as it was initially intended – as a means to communicate.

“Organizations are starting to feel the constraints of email. With email, you’re at the mercy of the sender, Inbox makes Inbox Zero the path of least resistance.” — Justin Rosenstein, Asana

Inbox doesn’t just allow for communication, it allows for “rich” communication. Inbox gives you everything you need regarding the work that’s going on, so you have context within the communication that is easily accessible and not buried throughout in-line messages or threaded responses. Additionally, you can customize what communications you receive in Inbox, meaning that you can stay informed and not overwhelmed – something that email tends to cause. You’re no longer “at the mercy of the sender” – you have control.


    Inbox has taken some of the better-known (and perhaps “loved”) part of email and brought it into Inbox. But unlike traditional email, archiving of mail is done by default. This can be adjusted, but through the use of “flagging” you can keep on top of deferred messages without cluttering up your communications. That is just one of the way that Inbox works towards helping you get to that elusive Inbox Zero state more efficiently and effectively.

    Asana has always been impressive in terms of its speed. It syncs and updates quickly and easily — and Inbox is no different. With Inbox, updates to tasks and projects are grouped together in a way that makes sense to the user, allowing for quick scanning of new information without having to open each thread individually. This makes the process of using email within Asana seem like it’s not using email at all. And that’s because it goes beyond email.


    The best part of this new feature? With Inbox, you can do all of your relevant communication without opening any form of email app or website in the process. That means less distraction and more focus. There’s a flow that occurs naturally that Inbox offers that you simply can’t get from email. Keep in mind that you can go as deep into the addition of Inbox as you’d like; align it for work projects, home projects or all aspects of your life. Again, you have control – which is something that many of us tend to lose when it comes to email.

    If you’ve been looking for an all-in-one task management solution, one that allows for collaborative and individual use and keeps you moving forward instead of from side to side then there’s no better time than ever to give Asana a look. By bringing Inbox into the mix, the Asana team has provided users with the means to get out of their email app and get onto the task at hand – all without missing a message. Or a beat.


    (For more details on today’s launch of Inbox, head over to the Asana blog.)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on November 19, 2019

    10 Smartest Productivity Software to Boost Work Performance

    10 Smartest Productivity Software to Boost Work Performance

    Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

    Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

    As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

    In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

    Projects and Tasks Management

    1. Monday dot com

      Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

      The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

      The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

      The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

      Check out the software here!

      2. Asana


        The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

        The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

        Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

        Check out the software here!

        3. Trello

          Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

          Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

          Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

          Check out the software here!

          4. Jira

            The Jira software is flexible and heralded as the next-generation project.


            The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

            The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

            Check out the software here!

            5. Evernote Business

              Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

              The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

              Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

              Check out the software here!


              6. Slack

                Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                Check out the software here!


                7. Spike

                  Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                  Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                  Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                  Check out the software here!


                  8. Office 365

                    Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                    Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                    You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                    Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                    Check out the software here!


                    9. Grammarly

                      Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                      Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                      Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                      Check out the software here!

                      Team Analytics

                      10. ActivTrak

                        ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                        The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                        Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                        Check out the software here!

                        The Bottom Line

                        Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                        Featured photo credit: Domenico Loia via

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