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How to Use Gmail Search to Clean up Your Email Archive

How to Use Gmail Search to Clean up Your Email Archive

Clean up Gmail

    I am not a fan of deleting emails from my Gmail.

    The reason is simple: I love Gmail search and I often use it to find past conversations and bring up old contacts. I receive and read my email using Thunderbird, but I use the Gmail web interface to find all the past correspondence (which can be accessed from any computer — provided I remember my login details).

    However, in some cases there’s absolutely no point in saving some of your emails — you’ll never get back to them. So why clutter your email archive?

    The Basics: Deleting Emails in Gmail

    In case you don’t know how to delete all emails filtered by your search, here’s a quick how-to:

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    1. Select “All”
    2. Then click “Select all XXXX conversations in Search results
    3. Delete

    Delete all emails

      Tip #1: Delete Automated Updates

      Search: [from:noreply* OR from:do-not-reply* OR from:donotreply* OR from:notification*]

      This way you’ll filter out all the automated updates that come from bots (such as social media friend requests (noreply-xxx@plus.google.com), calendar reminders (noreply@zohocalendar.com), etc.). Chances are, you’ll need those updates only once in a lifetime.

      Automated emails

        Bonus Tip: Don’t create a filter to delete those emails, as this will delete all the future updates as well. Instead, create a calendar reminder to do the regular clean up at least quarterly.

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        Tip #2: Delete All Blog Comment Notifications

        Search: [from:wordpress* OR from:disqus]

        If you are a blogger who hasn’t disabled comments, you’re probably getting email notifications each time a comment is pending approval or waiting for your reply. While these are probably useful for a “one-time notification”, there’s no reason to keep them in your inbox/archive.

        Delete All Blog Comment Notifications

          Tip #3: Clean Up Email Subscriptions

          Search option one: [unsubscribe]

          Search option two: [from:news* OR from:digest* OR from:auto* OR from:reports* OR from:*mailer*]

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          Not all emails here are likely to be worth deleting (I usually refer back to my most important email subscriptions if I forget a link or need a citation for a blog post, for example). But this search is a great starting point. Now you can go through search results and check any email you don’t think you need to keep. Simply click on “Filter messages like this” and create a filter to delete all of them.

          Filter messages like this

            You can also unsubscribe while you are there to prevent future emails. I mean, it’s a good thing to clean up your email subscriptions as well while you are there…right?

            Bonus Tip: And there’s an app for that! Unroll.me is a great online tool that lets you sign in (using Gmail authentication) and then scans your email inbox for possible subscriptions. You can unsubscribe from any of the emails right from within the tool interface:

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            unroll.me

              Emails I Never Delete

              Like I said, I love my Gmail inbox for archiving all of my correspondence for me and keeping it in “the cloud”. No matter how often I move from computer to computer or change email clients, I can always rest assured that my email archive is intact.

              As a result, I don’t like deleting too much of my email — especially the following types:

              • Personal correspondence with my contacts (obviously);
              • Invoices and payment confirmations;
              • Brand-name tracking updates (from Google Alerts, for example). These could be turned into the great source of brand-growth analysis. Besides, they can be used to later bring up your brand promoters.

              To make sure I never accidentally delete important emails when doing regular clean up, I create a “Always mark it as important” filter.

              Filter important emails

                Do you have any tips for cleaning up your email inbox? Please let me know in the comments!

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                Last Updated on July 10, 2019

                11 Brain Training Apps to Train Your Mind and Improve Memory

                11 Brain Training Apps to Train Your Mind and Improve Memory

                Whether at work or at school, people these days are under tremendous pressure to perform, perform and perform! Stress and pressure can have adverse affects on the well-being of a person, and need to be controlled.

                Now, this doesn’t mean you make a dash to your nearest therapist. There are a number of wonderful and smart apps that you can use on your phone. These brain training apps have been scientifically designed to target specific areas of the human mind and control harmful emotions such as anxiety, as well as to improve memory and sharpness of the brain.

                Here are 11 iPhone apps that you will not only enjoy but also find useful in keeping your mental health balanced at all times.

                1. Lumosity

                This app consists of games that focus on improving the user’s memory, problem-solving capability, attention span, and thinking. There are three games in each session, and they challenge the brain by changing every time. The user has to complete the games while playing against a clock.

                Free of trial. $15 per month for the full version.

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                Luminosity Mind training apps-Lifehack

                  2. Fit Brains Trainer

                  This brain training app has 10 sets of games that work on different areas of the brain and improve memory as well as concentration. A user is required to finish a particular task from each category on a daily basis and the app tracks the progress by a color coded graph.

                  Free.

                  Fit Brains Trainer Mind training apps-Lifehack

                    3. CogniFit Brain Fitness

                    Developed with the help of neuroscientists, this fun app improves a person’s cognitive abilities, which includes memory and concentration. The progress made by the user over a period of time can be tracked. Users can also play challenge rounds with their friends. The app also modifies the difficulty level to suit the profile of the user and provide recommendations based on the results. Spending 20–30 minutes a few times every week can give measurable improvement in the performance of a user.

                    First four games free, then $13 a month.

                    cognifit-Mind Training Apps-Lifehack

                      4. Brain Fitness Pro

                      The makers of this app claim that it can improve the IQ of a user, and improve intelligence and memory. The app is fun and is user friendly, and 30 minutes a day can fetch you results in less than three weeks.

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                      Buy for $3.99.

                      5. Happify

                      If nothing else makes you happy in life, this app will. Well, this is what the developers claim at least. This app comes loaded with lots of quizzes, polls and gratitude journals, which work on the fundamentals of positive psychology. The app also helps to control stress and emotions to make you feel better.

                      Free to use.

                      Happify-Mind Training Apps-Lifehack

                        6. Clockwork Brain

                        You will like the little gold robot that comes in every time to explain the next game you are going to play. While the games are not much different to those offered in apps such as Luminosity, the look and feel reminds me of a workshop from old times.

                        Free.

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                        Clockwork Trsin-Mind Training Apps-Lifehack

                          7. ReliefLink

                          Initially created as an app for suicide prevention, it has found its use as a great app for tracking the mood of the user by taking measure of all things relevant to the user’s mental health. In case the user experiences high emotional stress, the app has a coping mechanism that includes voice-recorded mindfulness, exercises and music for relaxation. There is also a map that informs the user of the nearest therapist and medical facilities for mental health treatment.

                          Relief Link - Mind Training Apps - Lifehack

                            8. Eidetic

                            Eidetic is a memory enhancement app and uses a ‘spaced repetition’ technique to help users memorize information such as important phone numbers, words, credit card details or passwords. It also notifies you when it’s time to take a test to see what you remember, so that you retain information in your long-term memory.

                            Eidetic - Mind Training Apps - Lifehack

                              9. Braingle

                              Braingle helps to maintain the sharpness of the brain and improve the reasoning ability of a person through riddles and optical illusions. It is different from other brain training apps that employ memory and reaction based tests. You can also compete with your friends and family members in figuring out the fun riddles.

                              Free.

                              Briangle- Mind Training Apps-LIfehack

                                10. Not The Hole Story

                                If you have a penchant for solving hard riddles, then this app is a must-have for you. Filled with exclusive riddles along with a simple-to-use interface, the app gives you riddles that you have to solve through a book. You will be given hints along the way, and when you give up, the answers will be revealed. This app will encourage you to broaden your thinking and put your mind to a challenging test.

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                                Free.

                                Not the hole story - Mind Training Apps - Lifehack

                                  11. Personal Zen

                                  This fun brain training app follows the journey of two animated characters who travel through a field of grass. Personal Zen is a nice app meant for reducing anxiety and trains the brain to focus on the positive aspects. The developer’s advice is to use the app for 10 minutes a day to see the best results.

                                  Free.

                                  personal zen- mind training apps - lifehack

                                    Featured photo credit: NeONBRAND via unsplash.com

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