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How to Use Gmail Search to Clean up Your Email Archive

How to Use Gmail Search to Clean up Your Email Archive

Clean up Gmail

    I am not a fan of deleting emails from my Gmail.

    The reason is simple: I love Gmail search and I often use it to find past conversations and bring up old contacts. I receive and read my email using Thunderbird, but I use the Gmail web interface to find all the past correspondence (which can be accessed from any computer — provided I remember my login details).

    However, in some cases there’s absolutely no point in saving some of your emails — you’ll never get back to them. So why clutter your email archive?

    The Basics: Deleting Emails in Gmail

    In case you don’t know how to delete all emails filtered by your search, here’s a quick how-to:

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    1. Select “All”
    2. Then click “Select all XXXX conversations in Search results
    3. Delete

    Delete all emails

      Tip #1: Delete Automated Updates

      Search: [from:noreply* OR from:do-not-reply* OR from:donotreply* OR from:notification*]

      This way you’ll filter out all the automated updates that come from bots (such as social media friend requests (noreply-xxx@plus.google.com), calendar reminders (noreply@zohocalendar.com), etc.). Chances are, you’ll need those updates only once in a lifetime.

      Automated emails

        Bonus Tip: Don’t create a filter to delete those emails, as this will delete all the future updates as well. Instead, create a calendar reminder to do the regular clean up at least quarterly.

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        Tip #2: Delete All Blog Comment Notifications

        Search: [from:wordpress* OR from:disqus]

        If you are a blogger who hasn’t disabled comments, you’re probably getting email notifications each time a comment is pending approval or waiting for your reply. While these are probably useful for a “one-time notification”, there’s no reason to keep them in your inbox/archive.

        Delete All Blog Comment Notifications

          Tip #3: Clean Up Email Subscriptions

          Search option one: [unsubscribe]

          Search option two: [from:news* OR from:digest* OR from:auto* OR from:reports* OR from:*mailer*]

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          Not all emails here are likely to be worth deleting (I usually refer back to my most important email subscriptions if I forget a link or need a citation for a blog post, for example). But this search is a great starting point. Now you can go through search results and check any email you don’t think you need to keep. Simply click on “Filter messages like this” and create a filter to delete all of them.

          Filter messages like this

            You can also unsubscribe while you are there to prevent future emails. I mean, it’s a good thing to clean up your email subscriptions as well while you are there…right?

            Bonus Tip: And there’s an app for that! Unroll.me is a great online tool that lets you sign in (using Gmail authentication) and then scans your email inbox for possible subscriptions. You can unsubscribe from any of the emails right from within the tool interface:

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            unroll.me

              Emails I Never Delete

              Like I said, I love my Gmail inbox for archiving all of my correspondence for me and keeping it in “the cloud”. No matter how often I move from computer to computer or change email clients, I can always rest assured that my email archive is intact.

              As a result, I don’t like deleting too much of my email — especially the following types:

              • Personal correspondence with my contacts (obviously);
              • Invoices and payment confirmations;
              • Brand-name tracking updates (from Google Alerts, for example). These could be turned into the great source of brand-growth analysis. Besides, they can be used to later bring up your brand promoters.

              To make sure I never accidentally delete important emails when doing regular clean up, I create a “Always mark it as important” filter.

              Filter important emails

                Do you have any tips for cleaning up your email inbox? Please let me know in the comments!

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                1 8 Most Effective Games and Apps to Learn to Type Fast 2 15 Organization Apps to Boost Your Personal Productivity 3 10 Best Calendar Apps to Stay on Track in 2019 4 7 Clever Goal Tracker Apps to Keep You on Track in 2019 5 How to Type Faster: 12 Typing Tips and Techniques

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                Last Updated on September 11, 2019

                8 Most Effective Games and Apps to Learn to Type Fast

                8 Most Effective Games and Apps to Learn to Type Fast

                Computers and cell phones have become an integrated tool in our professional and personal lives that the original methods of using pen and paper may not be so common anymore.

                Although our old-school methods of note taking may not have entirely left us, technology is advancing with no intention of slowing down; iPads are moving into service industries, video calls are taking the place of in-person interviews, and store receipts are making its way into our email inbox – all of which requires the skill of typing.

                Learning a new skill doesn’t have to be boring and never had to be. Thankfully, there are effective games and apps that can help you learn to type fast with swift precision and accuracy.

                Why Typing Fast Matters?

                Learning how to type fast is a game changer. In fact, you can save 21 days per year by typing fast!

                Although shaving several minutes from curating a long email or texting paragraphs in a text message may not seem to be of great significance, the minutes soon do eventually add up and the long list of tasks then evolve into frustration. By the end of the day, time is being wasted, and the work pile is stacked high over your head.

                Why not alleviate some of those frustrations through practice and dedicating your spare time to build muscle memory?

                Learning a simple skillset like speed typing can drastically improve other essential areas in life including time-management and prioritization. Not only does it help you efficiently complete tasks at work and in your personal life, but it also boosts your productivity.

                8 Most Effective Typing Games and Apps

                Everyone learns at different speeds and uses various methods. While some work better under pressure and tight deadlines, others thrive when given ample amounts of time to learn and soak in the knowledge that is being provided. Despite the number of resources that are available in the hollow corners of the internet, it’s all about finding one source that helps you learn at your fullest potential.

                Whether you’re a keyboard ninja or not, here are some effective typing games and apps that allow you to test your speed, accuracy, and maybe shoot some spaceships along the way.

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                For Beginners

                1. Speed Typing Online

                  What’s more fun than to type to the story of Alice in Wonderland or the lyrics to “Hey Jude”? Speed Typing Online is an online typing game that allows you to dive into the creative and familiar world of famous books, fables, songs, and even hone your skills in data entry.

                  The bright blue frame holds the text, which then turns green after punching in the accurate keystrokes. After the end of the personal timer, a statistics page appears to show you your typed words per minute, accuracy, correct and incorrect entries, and error rate.

                  2. Typing Trainer

                    Typing Trainer

                    is another online platform suited for beginner typists looking for step-by-step lessons. Learning the keys on a keyboard can confusing especially for those who aren’t as familiar or getting adjusted to typing on a computer keyboard.

                    Typing Trainer has a collection of step-by-step tutorials that covers everything from sentence drills, introduction to new keys as the lessons progress, and skills test. The Typing Trainer specifically highlights unique features in each lesson including a warm-up section where the user begin to build muscle memory and learn to type without looking at the keyboard.

                    The website is also programed to identify difficulties the user is facing when typing specific words or sentences.

                    3. TapTyping – Typing Trainer

                      There is the feeling of physically typing on a keyboard and then there’s the feeling of typing on a touch screen mobile device.

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                      Since the use of cell phones has become closely integrated into our everyday lives, learning to type on a mobile is much of a skillset as it is to type on a computer. The mobile typing app, TapTyping – Typing Trainer, allows users to practice while on-the-go making it perfect for commuters who want to practice typing during their down time.

                      The app allows you to challenge other typists around the world with TapTyping’s global leaderboard and test your skills by taking advanced lessons. There’s always room for improvement and with the app, you’ll be able to find your mistakes by watching a heat map of your finger strokes.

                      For professional writers and programmers

                      4. The Most Dangerous Writing App

                        Suitable for writers facing a creative block or on a tight-deadline, the Most Dangerous Writing App is a website that forces your fingers to type as quickly as your ideas.

                        If you stop longer than 5 seconds, everything you had written will slowly disappear from the screen.

                        Sessions are timed from 3 minutes to 20 minutes, or can go from 75 to 1667 words. This online app is perfect to brain dump ideas, write a chapter of a manuscript you’ve been stuck on, or help with procrastination.

                        If you’re up to the challenge, try the hardcore mode – an alternative option where a single letter appears on the screen at a time. This level prevents you from seeing the entire word, sentences, or even correct any spelling or grammatical mistakes until the timer is complete.

                        If you’re wondering, copying and pasting is not an option until each the end of each session.

                        5. The Typing Cat

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                          Looking to upgrade your typing skills? Also working as a personal tutor, the Typing Cat has a list of regular typing courses with the option to try other lessons with more complexity such as HTML. Learning to type code is a another valulable skillset worth adding.

                          Even with disregarded interest in the coding world, using the code course enhances your typing skills and allows your fingers to familiarize itself with uncommon word combinations and placement of punctuations on a keyboard.

                          The coding course can be difficult even for typing whizzes, but it’s all a part of muscle memory. According Psychology Today,[1] only a handful of people actually learn how to type by looking at an actual keyboard, while a majority of the population locate specific keys intuitively through muscle memory.

                          Available courses include EcmaScript 6, HTML 5, and CSS 3.

                          Fun typing games

                          6. ZType — Space Invaders Meet Webster

                            Remember playing the iconic 70’s game that allowed you to shoot tiny purple and green aliens from one end of the screen to the other with a two-bullet laser? It’s hard to believe that Space Invaders just turned 40 , but you can still get the same adrenaline rush with ZType, a typing game with the same shooting concept.

                            Ztype works in waves – stages that must be cleared but instead of aliens, you must type out the words before the missiles destroy your ship at the bottom of the screen. Every so often, longer and mor complex words would appear and if the words are not typed in the allotted time, a series of letters will disperse like missles.

                            The game is quick on the fingers and will still have your heart pumping until the very end.

                            7. Epistory – Typing Chronicles

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                              Although this game does cost money to purchase, it is worth the investment if you’re looking for a refreshing and alternative mode to learning how to type fast.

                              Epistory – Typing Chronicles is a role-playing action and adventure game of a young girl riding a fox in a magical and fictional realm; together they combat enemies in the shapes and forms of words.

                              Once you’re starterted, you almost forget you’re playing a typing game. The paper craft art aesthetics of the game has you captivated by the vibrant colors and character’s storyline, while having you build your typing skills.

                              8. Daily Quote Typing

                                Need some inspiration? Say no more.

                                Daily Quote Typing is one of many gammes available on Wordgames.com – a website that offers a variety of typing games ranging from different levels based on your experience.

                                With Daily Quote Typing, users are able to type out inspirational quotes by famous leaders, inventors, and innovators such as Mark Twain and Albert Einstein.

                                Bottom Line

                                At the end of the day, discipline and patience is what teaches to type faster. It comes down to making that commitment to improving not only your typing abilities, but in a lifelong skill that benefits other areas in life.

                                By practicing daily and using effective games and apps, it’s only a matter of time before keystrokes will become second nature and your brain will adapt to learning other skills faster.

                                Featured photo credit: Unsplash via unsplash.com

                                Reference

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