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How to Share Sensitive Information Over the Web

How to Share Sensitive Information Over the Web

When people think about sending “sensitive” information, they usually associate it with one of two things: work stuff or inappropriate pictures. With that being said, there are a bunch of reasons you might want to share sensitive information over the web.

We are going to talk about a few ways to do just that, but let you decide what the “sensitive information” actually is.

Common sense

Sending important information to the wrong person can be a big problem so the first thing you will want to do is make sure you have the correct contact information. No matter how you plan to send someone information, make sure you have the correct email address or phone number for them.

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Not putting all of your eggs in one basket

Not many people consider breaking up messages or sending them through different services. For example, you can share a file or folder with someone via Dropbox with an encrypted zip file in it and text them the password key. If you send everything, including the password, in a single file, what’s the point in password protecting it?

Browser check

Depending on what exactly you are sending, you might want to consider using a secure browser — a browser like Dell KACE based on Firefox or one that’s more geared toward privacy like SRWare based on Chromium. These can help you be a bit more at ease when you are browsing or logging into your accounts.

Lastpass is a browser add-on that can share passwords and secure notes with other Lastpass users easily. This is a great way for you to send bank information or other things like Social Security numbers. Remember the common sense rule: you need to make sure you have the right user information before you start sending info to some random person.

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    Encryption methods

    Dropbox users have some choices. You can share a folder, letting you add any kind of information to the folder for the other person to receive. Another option: if the person is not a Dropbox user, you can send them a link to the folder or file. This way they can view or download it right from the web vs. you sending the file via email.

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      To add a little more security when sending a file, you can send it as an encrypted zip file.Then if someone intercepts your email, they will need the password key to open it. If you send the password separately, someone is less likely to know what the password is or what it is for. A great app for making a secure compressed folder is 7zip. You could also add the encrypted zip file to your Dropbox shared folder for a little added security.

      When you want to email something but need it to be secure, you can try Sendinc. Using this web-based service will not only let you send secure emails, but you can have the message self destruct Mission-Impossible-style anywhere from 1 day to 365 days later.

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        Another cool way to send files securely is to use something like File Camouflage. In a nutshell, you can use File Camouflage to hide and encrypt a file within an image. If someone accidentally sees the email, unless they know there is a message in it, they will think it is nothing more than an image.

        Mobile sharing

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              Sharing information while mobile is a lot trickier. Some of the apps out there like Lastpass remove the sharing feature from their mobile app. Apps like Snapchat are available and the image can be deleted after a certain amount of time, but the image can still be easily intercepted or copied with a screen capture.

              Final words

              There is always the chance something you send electronically can get intercepted by someone other than the intended receiver. It is best to break up the messages, send the password separately, encrypt what you can whenever you can, and do your best to only send people images of what you aren’t afraid to have your grandma come across in the internet.

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              Last Updated on November 19, 2019

              10 Smartest Productivity Software to Boost Work Performance

              10 Smartest Productivity Software to Boost Work Performance

              Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

              Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

              As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

              In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

              Projects and Tasks Management

              1. Monday dot com

                Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                Check out the software here!

                2. Asana

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                  The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                  The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                  Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                  Check out the software here!

                  3. Trello

                    Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                    Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                    Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                    Check out the software here!

                    4. Jira

                      The Jira software is flexible and heralded as the next-generation project.

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                      The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                      The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                      Check out the software here!

                      5. Evernote Business

                        Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                        The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                        Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                        Check out the software here!

                        Communication

                        6. Slack

                          Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                          Check out the software here!

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                          7. Spike

                            Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                            Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                            Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                            Check out the software here!

                            Creation

                            8. Office 365

                              Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                              Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                              You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                              Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                              Check out the software here!

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                              9. Grammarly

                                Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                Check out the software here!

                                Team Analytics

                                10. ActivTrak

                                  ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                  The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                  Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                  Check out the software here!

                                  The Bottom Line

                                  Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                                  Featured photo credit: Domenico Loia via unsplash.com

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