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How to Set Up Your New Mac

How to Set Up Your New Mac

    Yesterday, I upgraded from a Mac mini to a shiny new iMac. It’s a big step, not just because my new machine can run all those things my mini never could, and everything else it could run is running ten times faster, because it means I now have to rebuild my system from the ground up.

    Sure, I could simply create a disk image of my old machine’s hard drive and restore it to my new machine, or migrate everything over with Migration Assistant (well, if I owned a FireWire cable, anyway), but I don’t like lugging the mess along with me. I think a fresh start is an opportunity to rebuild a snappier, more reliable, and more productive system, so a system full of old junk is not the best way to start!

    I’m not going to talk about how to remove your new Mac from the box and plug the power in. That’s all covered in the manual. But once you’ve turned it on for the first time, what do you do?

    1. Run Software Update

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    I can almost guarantee that your new Mac will not run the latest revision of Leopard. Mine came with 10.5.2 and we’re up to 10.5.4, so for maximum security and reliability it’s a good idea to run Software Update before you do anything else. You’ll likely find a bunch of other software updates waiting for you for other apps. Once you’ve completed the first update, run it again – sometimes you’ll find more that couldn’t be installed without first installing the first batch of updates.

    2. Get basic data transferred

    I use a folder structure that makes it easy for me to transfer 95% of my data from one computer to another without any more effort than dragging and dropping a folder onto an external hard drive, and then dragging it from the hard drive to the new system. This is just one of many reasons that using a clear and organized file and folder system is so important from the outset.

    The rest of the data is the stuff that gets hidden away in Library folders. This means mail, contacts, calendar, and things like that. For some applications you can export this data to a file and then re-import it, but I just use MobileMe to sync it. I haven’t had any problems with MobileMe so far, but since so many people are you might prefer a local sync like Mark/Space’s SyncTogether which can handle a wide variety of data types, but has a fairly hefty price tag at US$50.

    The one thing I’ve had to dig out manually in the past is mail boxes. Since the last time I did this I’ve changed much about the way I use email, though, and I mainly use the Gmail web interface and use Mail.app as a local back-up. So instead of transferring files I can just rely on my system sync to set up my IMAP accounts on the new machine

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    3. Set up security features

    I recommend that one of the first things you take care of, especially with all your data now on the machine, is security. Head into the Security pane under System Preferences and turn off automatic log-in, and require a password to wake from sleep or a screen saver. I find that since most Macs aren’t turned off very frequently, it’s almost pointless to turn off automatic log-in without also requiring a password to wake from sleep.

    You may want to turn on FileVault to encrypt everything in your home directory, but you better make sure you remember the passwords you use or you won’t be getting your data back anytime soon!

    Under the Sharing preference pane, turn on your firewall and set it up to suit the way you work. If you’re paranoid like me you’ll want to also head into Safari’s preferences and turn off the Open “safe” files after downloading. This may never be a security problem but as I said, I’m paranoid and I like to be the one opening files; it’s one less thing the computer can do without asking me (and without going ridiculously overboard with the questions like Vista).

    4. Install your applications

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    You’re now ready to go through the long and tedious task of installing all of your applications. This might seem fairly straightforward, but I’ve noticed that many people try to rush through this step. It’s important to take your time and go one by one if you want a machine that’s configured perfectly for your needs.

    If you’re not a Safari fan, the first thing you’d want to grab is your browser of choice – Firefox and Flock for me, but I started with Firefox this time. I suggest this because much of the software you’ll be installing is probably not on CDs, but on the Internet, and you’ll need something you’re comfortable using to suck it all down the pipes.

    But once you’ve downloaded Firefox, don’t head straight for the downloads. Follow the same process with each one. Download (or insert the disc, or open the disk image) and install each app. Try not to let them install anywhere but the Applications folder (some of the older installers insist on using the root of your hard drive).

    Now, stop! Don’t move on to the next app straight away. Open the one you just installed and configure it. Go into the preferences and set everything up the way you like it, and make any interface changes you prefer.

    The temptation is to configure applications as you go. But if you take your time to configure everything from the start, you’ll enjoy your system much more in the long run and you’ll actually save time, essentially thanks to the principles of batch processing.

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    5. Inspect each System Preferences pane thoroughly

    We’ve used some of the System Preferences panes throughout this process so far, but there are many more that we haven’t. Just as with your applications, the temptation to set things up as you go is strong but you should just do it. One of the first things I do with any new Mac is set up screen corners (under Dashboard & Expose).

    Make sure you’ve inspected each and every one of the System Preferences panes because there will be settings you’ll want to change in the majority of them. Getting all done in one session is usually the only way some of those settings will end up getting configured!

    6. Use your new computer!

    At this point, your new computer should be set up and ready to use – enjoy it! Over time you’ll likely make little tweaks and improve your system, but you’ve done everything you need to do to hit the ground running.

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    40 Top Productivity Apps for iPhone (2018 Updated)

    40 Top Productivity Apps for iPhone (2018 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

    Productivity apps to help you get things done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

          4. 30/30

          Recently covered here at Lifehack

          , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

          Download it here.

            5. Any.Do

            A beautiful-looking app that is both easy on the eyes and your wallet.

            Download it here.

              6. PocketLife Calendar

              This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

              Download it here.

                7. Asana

                We’ve covered Asana here at Lifehack

                , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                Download it here.

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                  8. ToDoist

                  This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                  Download it here.

                    9. FlowTasks

                    From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                    Download it here.

                      10. Calendars 5

                      This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                      Download it here.

                        11. Clear – Tasks, Reminders & To-Do Lists

                        A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                        Download it here.

                          12. Due

                          A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                          Download it here.

                            13. Checkmark 2

                            I use this app

                            for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                            Download it here.

                              14. TeuxDeux

                              Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                              Download it here.

                                15. Wunderlist 

                                Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                Download it here.

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                                  16. Nirvana

                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                  Download it here.

                                    17. Priorities

                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                    Download it here.

                                      Productivity apps that help you build habits

                                      18. Productive

                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                      Download it here.

                                        19. Habitica: Gamified Taskmanager

                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                        Download it here.

                                          20. Streaks

                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                          Download it here.

                                            21. Remember The Milk

                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                            Download it here.

                                              22. Day One Journal

                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                              Download it here.

                                                Productivity apps that makes organization easy

                                                23. Evernote

                                                Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                Download it here.

                                                  24. Pocket

                                                  You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                  Download it here.

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                                                    25. Sync.Me

                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                    Download it here.

                                                      26. Droplr

                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                      Download it here.

                                                        27. Dropbox

                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                        Download it here.

                                                          28. iDolly 

                                                          In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                          Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                          Download it here.

                                                            29. Soulver

                                                            It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                            Download it here.

                                                              Productivity apps that help you work smart

                                                              30. Captio

                                                              A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                              Download it here.

                                                                31. Drafts

                                                                A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                Download it here.

                                                                  32. NoteShelf 2

                                                                  This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                  Download it here.

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                                                                    33. Doodle

                                                                    This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                    Download it here.

                                                                      34. TextExpander (Legacy)

                                                                      I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                      Download it here.

                                                                        35. Launch Center Pro

                                                                        A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                        Download it here.

                                                                          36. GoodReader

                                                                          This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                          Download it here.

                                                                            37. LogMeIn

                                                                            Want to be able to control your Mac from wherever you are? Then get this app.

                                                                            Download it here.

                                                                              Productivity apps that improve security

                                                                              38. 1Password

                                                                              There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                              Download it here.

                                                                                39. LastPass Password Manager

                                                                                You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                Download it here.

                                                                                  40. Truecallers

                                                                                  Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                  Download it here.

                                                                                    There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                    Reference

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