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How to Set Up Your New Mac

How to Set Up Your New Mac

    Yesterday, I upgraded from a Mac mini to a shiny new iMac. It’s a big step, not just because my new machine can run all those things my mini never could, and everything else it could run is running ten times faster, because it means I now have to rebuild my system from the ground up.

    Sure, I could simply create a disk image of my old machine’s hard drive and restore it to my new machine, or migrate everything over with Migration Assistant (well, if I owned a FireWire cable, anyway), but I don’t like lugging the mess along with me. I think a fresh start is an opportunity to rebuild a snappier, more reliable, and more productive system, so a system full of old junk is not the best way to start!

    I’m not going to talk about how to remove your new Mac from the box and plug the power in. That’s all covered in the manual. But once you’ve turned it on for the first time, what do you do?

    1. Run Software Update

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    I can almost guarantee that your new Mac will not run the latest revision of Leopard. Mine came with 10.5.2 and we’re up to 10.5.4, so for maximum security and reliability it’s a good idea to run Software Update before you do anything else. You’ll likely find a bunch of other software updates waiting for you for other apps. Once you’ve completed the first update, run it again – sometimes you’ll find more that couldn’t be installed without first installing the first batch of updates.

    2. Get basic data transferred

    I use a folder structure that makes it easy for me to transfer 95% of my data from one computer to another without any more effort than dragging and dropping a folder onto an external hard drive, and then dragging it from the hard drive to the new system. This is just one of many reasons that using a clear and organized file and folder system is so important from the outset.

    The rest of the data is the stuff that gets hidden away in Library folders. This means mail, contacts, calendar, and things like that. For some applications you can export this data to a file and then re-import it, but I just use MobileMe to sync it. I haven’t had any problems with MobileMe so far, but since so many people are you might prefer a local sync like Mark/Space’s SyncTogether which can handle a wide variety of data types, but has a fairly hefty price tag at US$50.

    The one thing I’ve had to dig out manually in the past is mail boxes. Since the last time I did this I’ve changed much about the way I use email, though, and I mainly use the Gmail web interface and use Mail.app as a local back-up. So instead of transferring files I can just rely on my system sync to set up my IMAP accounts on the new machine

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    3. Set up security features

    I recommend that one of the first things you take care of, especially with all your data now on the machine, is security. Head into the Security pane under System Preferences and turn off automatic log-in, and require a password to wake from sleep or a screen saver. I find that since most Macs aren’t turned off very frequently, it’s almost pointless to turn off automatic log-in without also requiring a password to wake from sleep.

    You may want to turn on FileVault to encrypt everything in your home directory, but you better make sure you remember the passwords you use or you won’t be getting your data back anytime soon!

    Under the Sharing preference pane, turn on your firewall and set it up to suit the way you work. If you’re paranoid like me you’ll want to also head into Safari’s preferences and turn off the Open “safe” files after downloading. This may never be a security problem but as I said, I’m paranoid and I like to be the one opening files; it’s one less thing the computer can do without asking me (and without going ridiculously overboard with the questions like Vista).

    4. Install your applications

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    You’re now ready to go through the long and tedious task of installing all of your applications. This might seem fairly straightforward, but I’ve noticed that many people try to rush through this step. It’s important to take your time and go one by one if you want a machine that’s configured perfectly for your needs.

    If you’re not a Safari fan, the first thing you’d want to grab is your browser of choice – Firefox and Flock for me, but I started with Firefox this time. I suggest this because much of the software you’ll be installing is probably not on CDs, but on the Internet, and you’ll need something you’re comfortable using to suck it all down the pipes.

    But once you’ve downloaded Firefox, don’t head straight for the downloads. Follow the same process with each one. Download (or insert the disc, or open the disk image) and install each app. Try not to let them install anywhere but the Applications folder (some of the older installers insist on using the root of your hard drive).

    Now, stop! Don’t move on to the next app straight away. Open the one you just installed and configure it. Go into the preferences and set everything up the way you like it, and make any interface changes you prefer.

    The temptation is to configure applications as you go. But if you take your time to configure everything from the start, you’ll enjoy your system much more in the long run and you’ll actually save time, essentially thanks to the principles of batch processing.

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    5. Inspect each System Preferences pane thoroughly

    We’ve used some of the System Preferences panes throughout this process so far, but there are many more that we haven’t. Just as with your applications, the temptation to set things up as you go is strong but you should just do it. One of the first things I do with any new Mac is set up screen corners (under Dashboard & Expose).

    Make sure you’ve inspected each and every one of the System Preferences panes because there will be settings you’ll want to change in the majority of them. Getting all done in one session is usually the only way some of those settings will end up getting configured!

    6. Use your new computer!

    At this point, your new computer should be set up and ready to use – enjoy it! Over time you’ll likely make little tweaks and improve your system, but you’ve done everything you need to do to hit the ground running.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on July 8, 2020

    10 Smart Productivity Software to Boost Work Performance

    10 Smart Productivity Software to Boost Work Performance

    Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

    Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

    As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

    In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

    Projects and Tasks Management

    1. Monday dot com

      Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

      The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

      The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

      The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

      Check out the software here!

      2. Asana

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        The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

        The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

        Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

        Check out the software here!

        3. Trello

          Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

          Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

          Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

          Check out the software here!

          4. Jira

            The Jira software is flexible and heralded as the next-generation project.

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            The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

            The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

            Check out the software here!

            5. Evernote Business

              Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

              The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

              Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

              Check out the software here!

              Communication

              6. Slack

                Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                Check out the software here!

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                7. Spike

                  Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                  Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                  Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                  Check out the software here!

                  Creation

                  8. Office 365

                    Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                    Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                    You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                    Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                    Check out the software here!

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                    9. Grammarly

                      Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                      Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                      Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                      Check out the software here!

                      Team Analytics

                      10. ActivTrak

                        ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                        The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                        Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                        Check out the software here!

                        The Bottom Line

                        Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                        More Productivity Tools

                        Featured photo credit: Domenico Loia via unsplash.com

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