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How to Get Things Done with Jott

How to Get Things Done with Jott
How to Use Jott to Get Things Done

I first tried out Jott last year, and was really impressed with what it could do. You call their number, say something into the phone, and it sends it as a text message back to you. And it works — aside from a few odd names and strange words, its transcriptions are pretty much spot on. Apparently they run your voice message through a speech-to-text engine and then run it by a human operator for double-checking.

However they make it work, it’s pretty slick. But I couldn’t figure out much to do with it at the time. I’m not the kind of person who would leave myself voicemail to remind myself to do things — I carry a Palm for that. And a paper notebook. So I let my Jott account gather dust for a while.

In the last few months, though, Jott’s introduced their Jott Links service, which allows you to use Jott to add items to your todo list, send messages to other people, even blog using their service. And it works — so well, in fact, that connection with Jott Links was one of my primary criteria in selecting an online task list manager (I ended up with Toodledo).

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All it takes is a little set-up, first in your Jott account, then on your phone, and you can start Jotting things to any number of online services. Here’s how.

First things first: send yourself a message

The easiest thing to do with Jott is to send yourself a message — useful for reminders and quick collection of random thoughts while on the go.

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  1. Sign up for a Jott account. You’ll enter your phone’s telephone number, which acts as your username — any call from that phone number goes to your account.
  2. Add a speed-dial entry to your phone for Jott. The number is 1 (866) JOTT-123 [1 866-568-8123, for those without standard phone keypads]. I have my Treo set to call Jott whenever I press and hold the “J” key.
  3. Call Jott.
  4. The operator will ask who you want to send a message to. Say “Myself”.
  5. Record your message.
  6. Hang up.
  7. A few minutes later, a text message will arrive with your transcribed message. Goggle at the wonder that is today’s technology.

Send yourself a reminder

You can have Jott send you a text message 15 minutes before an event.

  1. Call Jott.
  2. When the operator asks who you want to send a message to, say “Reminder”.
  3. Jott says “What time?” and you reply with the time.
  4. Jott says “What day” and you give a date, or say “today” or “tomorrow”.
  5. When you hear the beep, record what you want to be reminded of.
  6. Hang up.
  7. 15 minutes before the event, you’ll get a text message with a transcription of your recorded message.
  8. Get somewhere on time, for a change.

Send text messages (SMS) with your voice

  1. Login to your Jott account.
  2. Add contacts under the “Contacts” tab. You can either enter them one at a time, or import them using either Plaxo or by uploading an exported CSV file from Outlook.
  3. Call Jott.
  4. When the operator asks who you want to send a message to, say the name of the person you want to send a message to. Speak clearly!
  5. The operator repeats the name back to you. Since the operator is a computer, she will say it in a funny way. Don’t laugh! Instead, if it’s correct, say “yes”, or say “no” to try again.
  6. Record your message.
  7. Hang up.
  8. A few minutes later, your friend will receive your message, neatly transcribed into standard English. They won’t have any idea what it means, though, since they only read Textish.

Send a text message to a bunch of people at the same time

  1. Log into your Jott account.
  2. Click the “Groups” tab.
  3. Click “New Groups” and walk through the wizard. You’ll now have a group whose name functions exactly as any other contact. When you call Jott, instead of saying the name of a person, you’ll say the name of the whole group, e.g. “Family” or “Friends”.
  4. Call Jott.
  5. Record your message as usual.
  6. A few minutes later, everyone in the group will receive the message at the same time. They’ll look at each other in awe, wondering how you typed so fast!

Organize your messages to yourself

If you send a lot of messages to yourself, you might want to create folders to organize them all.

  1. Log into your Jott account.
  2. On the main page (“My Jotts”), click “New Folder”.
  3. Name your folder.
  4. When you call in, instead of saying “myself”, say the name of the folder you want to send a message to.

So, for example, maybe you want to keep track of your expenses. While you’re out and about, call Jott every time you spend money, and send the amount and the nature of the purchase to your “expenses” folder. That seems like a good idea.

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Jott Links: Send messages to other services

This is where Jott gets really cool. You can use Jott to have spoken messages transcribed and sent to a bunch of online services. At the moment, you can use Jott with any of these services:

Search with Jott

  • Amazon: Look up items and prices. Sends an email with results, no text message.
  • Zillow: Get housing price estimates.
  • Recommendr: Product reviews and recommendations.
  • mosio: Jott a question and it’s answered by real people.
  • Gumiyo: Online classifieds.
  • Trapster: Share speed traps you come across, or find out if there are any in your area.

Blog with Jott

  • Blogger
  • WordPress.com: Works with WordPress.com hosted blogs only; not available for your own WordPress blogs (yet?)
  • TypePad: Also only for hosted blogs.
  • LiveJournal
  • tumblr
  • twitter
  • jaiku
  • Yahoo Groups: Not exactly blogging, but this doesn’t fit anywhere else.

Get Things Done with Jott

  • Schedule events: You can send events to Google Calendar and 30Boxes.
  • Add tasks to your todo list: Send tasks to Remember the Milk, vitalist, or Toodledo.
  • Keep track of expenses: Record your purchases with expensr.
  • Send yourself reminders: Tell Sandy what you need to be reminded of.

You have to activate each of these separately, which usually amounts to going to the “Jott Links” tab in your account and selecting the service you want to add, which sends you to the service’s website where you have to confirm your request. That’s about it.

Check the “send response” box, and Jott will send you a confirmation message saying it’s added whatever you sent to the service you sent it to, which is nice. You can send about 1000 characters, which is about 200 words or a page of written text, to most services, which should be plenty.

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Use the syntax you would normally use. To send a task to Toodledo, for instance, I just say “Check on mom’s cats on Tuesday”. It doesn’t add the date, but that’s ok. To send a reminder to Sandy, be sure to use “Remind me” or “Remember”, like this: “Remind me to check on mom’s cats on Tuesday at 3:00 pm.”

What should work but apparently doesn’t

You know how you can send emails to Google Docs or Zoho Documents and they’re converted into word processor documents? For some reason, can’t get Jotts emailed to those services to come up as documents. You’d think it would work, but it doesn’t. And I’m not sure if it’s because of something Jott does weird with emails, or (more likely) the incredibly spotty nature of Google Docs’ and Zoho’s email parsing, which doesn’t work on half the emails I send anyway.

Be more productive with Jott

If you find yourself away from home or your office a lot, or if you’re just more comfortable dictating than typing, getting familiar with Jott can be a real help in getting stuff done. I doubt if I could have moved to an online todo list if I didn’t know I could enter tasks from anywhere using my mobile phone. With more and more services adding Jott Links, it may be only a matter of time before your favorite service is Jott-enabled (I’m talking to you, Adobe Buzzword!) and there are already plenty of services to use with Jott if you aren’t already tied to a service.

If you’ve dreamed of a future where you talk to your computer and it does stuff, it seems like your dreams are starting to come true. You can’t do everything with Jott just yet, but there are a surprising number of things you can do. And best of all, it works. Really well.

Got any Jott hacks to share with us? Let us know in the comments — especially if you’ve gotten the whole “Jott to document editor” thing worked out.

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Last Updated on December 10, 2019

How to Stay Motivated and Reach Your Big Goals in Life

How to Stay Motivated and Reach Your Big Goals in Life

It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

1. Find Your Good Reasons

Anything you do, no matter how simple, has a number of good reasons behind it.

You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

Some ideas for what a good reason can be:

  • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
  • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
  • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
  • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

2. Make It Fun

When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

A simple approach is to start working on any task by asking yourself a few questions:

  • How can I enjoy this task?
  • What can I do to make this task fun for myself and possibly for others?
  • How can I make this work the best part of my day?

As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

3. Change Your Approach And Don’t Give Up

When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

4. Recognize Your Progress

Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

Here’s how tracking and recognizing your progress is different:

Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

5. Reward Yourself

This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

For some tasks, just taking a break and relaxing for a few minutes will do.

For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

Mix and Match

Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

More to Boost Your Motivation

Featured photo credit: Lucas Lenzi via unsplash.com

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