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How to Digitize All Your Paper

How to Digitize All Your Paper

Paper is a product that is easy to accumulate. From bills to letters, I can find my desk filled with random paper products all the time. This isn’t due to laziness or hoarding, however; everything has a purpose. This creates a dire issue in terms of what to do with the papers—in addition to the unattractive-ness of a desk full of paper, it can even be a bit unsafe. Compromising and sensitive information can get lost in the pile and end up in unintended places, so let’s discuss how technology can change the way you handle your stacks of paper.

Step 1: What Do You Need?

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    First off, you need to round up your tools for digitizing the large load. A good shredder is important—many individuals feel that if the document is simply thrown away and mixed with the trash, they are safe, but that isn’t the case. Thieves and criminals can and will go into your trash to steal documents containing compromising information.

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      You’ll  also want to look into investing in a good set of manila files. Even though our main mission is to cut the amount of paper in your life, not everyone understands this mission, and you may need to keep an original copy of the most important of documents.

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        Additionally, a scanner is a must in this case. This is the way in which we will digitize the documents. They don’t have to be expensive either: there are many affordable scanners on the market today, and most come along with a printer. While these are the physical things you will need, the magic is found in the software that you use.

        Step 2: Service of Choice

        If there is anything that you get from this article, I hope that you understand the importance of Evernote in your paper-purging pursuits. If you aren’t familiar with Evernote, the note-taking application has multiple functions that allow individuals to use it for anything from group notebooks to to-do list powerhouses.

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        However, the ability to easily add photos and documents makes this app extra appealing. Below are a couple of Evernote basics for making new notes, notebooks, adding photos/documents, and sharing your notes.

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          • Creating a New Note

          File > New Note or

          Command + N.

          To create a note in a specific notebook, click on “Notebooks” on the left hand sidebar, select the notebook you want to add a note to, then perform the steps/commands mentioned above.

          • Creating a New Notebook

          File > New Notebook or

          Shift + Command + N.

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          digitize_serviceofchoice3
            • Adding Files

            Click on the note you’d like to add a file to

            File > Attach Files…

            digitize_serviceofchoice4
              • Sharing Notes

              Right Click on Note > Share

              While this is a cross-platform solution for desktop (Windows and Mac), there are also many solutions for mobile users to cut out paper. For all mobile users, there is an Evernote version for your smartphone from Blackberry to Android, and of course iOS.

              Lemon Wallet 1
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                    Individuals who are looking for lasting solutions may want to check out Lemon Wallet. The application can be described by some as a digital wallet, by others as a receipt keeper. Both descriptions are equally accurate.

                    When you launch Lemon Wallet, you are presented with all of the cards that you have added. The app will assist you in adding all of your cards and receipts when you launch for the first time.

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                    When you click on any card, Lemon Wallet prompts you to enter your password. Once entered, you can view your wallet, protect it when it is lost or stolen with BillGuard, and even add it to Passbook. Scrolling to the very bottom of Lemon Wallet’s homepage reveals where you can find receipts. You can sort and view them by date or category.

                    Step 3: Getting Started

                    digitize paper

                      The stacks of paper are now in front of you, waiting for you to dive in. However, before we get started there are a couple of things you need to do. First off, when sorting, you are going to want to keep in mind three categories.

                      • Crucial Paper (bills, documents, mail requiring an action)
                      • Stuff I’d Like to Keep (keepsakes, children’s drawings, photos)
                      • Junk and Clutter (old mail, notes to self*, etc)

                      These categories will prevent you from holding onto things that just aren’t important. Additionally, keeping in mind that you will have to scan every single piece of paper that you retain can be motivation enough to not hold on to the unnecessary notes.

                      Once the papers are sorted, it’s now time to shred the junk and clutter paper. Once that’s out of the way, you can get started with scanning and sorting. This should be seamless and easy to do, but if have trouble, refer back to the “Service of Choice” section for the required steps.

                      So, why did we differentiate stuff you’d like to keep from crucial papers? It’s all about the paper’s end result: all of the papers we scanned today will be shredded and thrown out, but since keepsakes and child drawings are usually sentimental, you don’t want them to end up in the trash.

                      For this reason, before trashing the crucial papers that you wouldn’t need an original copy for, you should find a nice, dry, and safe spot for the keepsakes. A well designed shoe box will do the trick.

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                      * Notes to self can be transferred to note taking applications like Evernote, or even applications like Stickies for short notes.

                      Step 4: What To Do With The Paper?

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                        The papers are now shredded, but they aren’t out of your life just yet. What good are you doing for anyone besides yourself if you simply shred and throw out your old documents in the trashcan? You will make a larger difference by recycling the paper instead. Websites like 1800Recycling can help you discover recycling spots near you.

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                              Mobile applications like iRecycle do the same as well. The easiest route may be to recycle through your city by throwing out your shreds in your city’s designated recycling cans you may have at home, but if your city doesn’t have a recycling initiative, then the steps mentioned above will be your best bet.

                              Clearing out your junk is a major step in spring cleaning. Let us know in the comments below what problem spots you will tackle this year, and don’t forget to share this article with your unorganized family members, friends, and coworkers.

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                              Last Updated on August 16, 2019

                              10 Best Calendar Apps to Stay on Track in 2019

                              10 Best Calendar Apps to Stay on Track in 2019

                              The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                              Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                              Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                              In this article, we are going to check out the best calendars apps to help you stay organized.

                              1. Cal Calendar

                                Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

                                The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

                                Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                Available for iOS and Android

                                2. Google Calendar

                                  Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                  Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                  Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                  The program is super easy and will not cost a dime for you. It is a good thing, right?

                                  Available for iOS and Android

                                  3. Jorte Calendar

                                    Jorte Calendar is one of the most popular calendar applications in the Google Play store.

                                    The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

                                    Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

                                    For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

                                    A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

                                    Available for iOS and Android

                                    4. Business Calendar

                                      Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                      The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                      You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                      The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                      Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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                                      Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                                      Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                      A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                      Available for Android

                                      5. aCalendar

                                        aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                        Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                        Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                        When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                        Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                        The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                        The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                        Available for Android

                                        6. DigiCal Calendar

                                          DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                          With this calendar application, you can synchronize all your calendars and view them in different ways.

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                                          Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                          The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                          Available for Android

                                          7. SolCalendar

                                            SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                            The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                            Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                            Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                            Available for Android

                                            8. Calendar

                                              Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                              A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                              Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                              Available for Desktop, iOS and Android

                                              9. Today Calendar

                                                Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                                The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                Available for Android

                                                10. Calendar Widget: Month

                                                  Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                                                  Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                                                  The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                                                  This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                                                  If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                                                  At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                                                  Available for Android

                                                  Our Verdict

                                                  Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                                  Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                  Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                  The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                                                  Featured photo credit: Unsplash via unsplash.com

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