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Getting Things Done with the Magic of Flow Concierge

Getting Things Done with the Magic of Flow Concierge

    Ever have something that you know you need to do, but just don’t want to take the small amount of time to do it? Have tasks that are so menial that the thought of taking the time to do them is almost offensive? Well, that’s a little harsh, but you get the drift.

    We have so many things to do in a day that we can get pretty backed up. We all know that delegation is a great way to take some of life’s todos off of our platter, but sometimes we don’t really have anyone to delegate to.

    Flow Concierge

    Enter the pilot program, Flow Concierge. Flow is the group project/task application that is simple, effective, and just darn beautiful to look at and use. They are rolling out a new feature that you can use to delegate tasks to a “Flow Concierge”.

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    You can basically ask your Concierge to do anything that can be done online; look something up, compare things, answer a question, etc. What they can’t do is anything physical (“go feed my dogs”), create content or writing from scratch, offer legal advice, or do anything that involves paying for something. Anything else is fair game.

    The Magic

    So, I had a magical experience (yes, in the Steve Jobs sense of the phrase) with Flow Concierge today. It showed me just how powerful and awesome having a mini “virtual assistant” would be.

    My wife SMS’d me asking when her warranty for her MacBook was up (the bottom of it is falling apart). When I got the message a thought also hit me, “oh, boy. Our 2 year (marriage) anniversary is next week, too. What to do, what to do?” I had already been accepted into the Flow Concierge pilot so I thought I’d give it a go.

    First task: “when is my wife’s MacBook warranty no longer valid (then gave them her serial number.”

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    Second task: “is there anything fun to do this weekend in the Erie, PA area?”

    I then assigned the task to the Flow Concierge that is now built into my Flow interface. Then I went about my other work tasks that I had to get done.

    About two hours later when I was clearing out my personal email inbox, I saw that my Flow Concierge had updated my tasks with a comment and then made a final answer and marked them as complete. I found out that my Wife’s MacBook warranty is sadly not valid (oh, the horror!) and that there isn’t really that much to do this weekend in Erie, Pa (other than go to the Philharmonic, which will work for our anniversary).

    To say that it was like magic is sort of an understatement. Yes, finding these things myself would be easy enough, but I didn’t want to take the time to do it in the middle of the day. Rather than blow it off until later when I don’t have any energy, I simply delegated to someone that had the energy and time to do it.

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    This is a seriously awesome addition to a task app that is already excellent and the geniuses at Flow should be proud of themselves for such a great idea and implementation.

    The drawbacks

    One of the biggest things that I can see as a drawback going forward is the potential price of the Concierge service after the Pilot program. There would be nothing worse than using this in Flow and then one day they announce that it will be very expensive. Or, even worse, Flow could just cancel it all together.

    The service does seem to be “too good to be true” so far, but hopefully it gets baked into the full Flow product.

    Conclusion

    Flow is a pretty awesome tool to manage your projects with a team or otherwise and the new Concierge pilot program makes it that much more awesome. To be able to delegate menial tasks that will take 3 – 10 minutes of your time throughout the day can add up quick in the grand scheme of things.

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    If you have a Flow account, try to get into the Concierge pilot program by checking out this link. You will be glad you did.

    (Photo credit: Flow logo via Flow)

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    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on September 25, 2019

    7 Best Project Management Apps to Boost Productivity

    7 Best Project Management Apps to Boost Productivity

    Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need.

    Here are the 7 best project management apps to super boost your team’s productivity:

    1. Basecamp

      It’s probably the most well-known project management app out there. It allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more.

      It is user-friendly, and has a free 30-day trial period. After that, the plan is $99 per month.

      Find out more about Basecamp here.

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      2. Asana

        If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well.

        In a nutshell, Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $10.99 per month.

        Find out more about Asana here.

        3. Casual

          This is a unique app that offers a different way of doing things. On Casual, you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks.

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          This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.

          Find out more about Casual here.

          4. Trello

            This app is incredibly user-friendly, and is based on Kanban boards. It actually works like a virtual whiteboard with post-it-notes.

            Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.

            Find out more about Trello here.

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            5. OmniPlan

              This is an awesome app for iPhone and iPad users. If you love Gantt charts, this is definitely an app that you can get a lot out of.

              You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion.

              A standard plan for iOS costs just $99.99, and the pro plan is only $199.99.

              Find out more about OmniPlan here.

              6. Podio

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                This is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet.

                There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.

                Find out more about Podio here.

                7. Microsoft Project

                  This is one of the most commonly-used project management apps. However, it is also one of the most difficult apps to use. It does have a lot of features that are popular with project managers, which is why we have chosen to include in on this list. You can customize reports, track burn rates, and stay on track until projects are complete.

                  The basic plan starts with $7 per month, which allows you project team members to collaborate in the cloud, via web browser or mobile.

                  Find out more about Microsoft Project here.

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                  Featured photo credit: Annie Spratt via unsplash.com

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