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Getting Productive with the Webware 100

Getting Productive with the Webware 100

Getting Productive with the Webware 100

    CNet’s Webware 100 singles out 100 web-based applications for excellence in 10 categories. Unlike some other awards which recognize new services, the  Webware 100 are selected as “best-of-breed” from among all the applications currently available.

    The upshot is, there’s some pretty good apps on the list! Here, then, are my thoughts on the 10 selected in the “Productivity” category; in a future post I’ll look through some of the selections from the other 9 categories (Audio and Music, Browsing, Commerce, Communication, Infrastructure and Storage, Location-based Services, Photo and Video, Search and Reference, and Social and Publishing).

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    FreshBooks

    FreshBooks  is my new invoicing and bookkeeping app, as I’ve described recently at FreelanceSwitch. Like several other apps, FreshBooks offers the ability to create and send nicely-formatted invoices (including, for a small fee, by US mail), track payments, monitor expenses, and keep track of cash flow. Aimed at freelancers and small businesses, FreshBooks is affordable and simple to use. What sets it apart from similar web-based and desktop-based apps is its integration with other services, such as Outright (which helps determine your quarterly estimated tax payments).

    Google Calendar

    When I started using more than one computer on a regular basis, I discovered the difficulty in keeping an Outlook calendar accessible across several machines. That is, after all, what Outlook Exchange is for – but of course Exchange is incredible overkill for managing a single calendar. Enter Google Calendar. With it’s fairly good natural language parsing (which allows appointments to be entered by writing “Lunch with Bob Smith tomorrow at Joe’s Diner”) and integration with other services (like to-do lists Toodledo and Remember the Milk) as well as easy importation of iCal calendars from other sources, Google Calendar fits the bill very nicely. And with the new Google Sync software, I can easily and automatically sync my Blackberry’s calendar to Google, so I always have an up-to-date calendar with me. For simple task management, Google recently announced that the Tasks previously available in Gmail would now be accessible in Google Calendar, which is a nice touch if your to-do list needs are fairly basic.

    Google Docs

    Although I’m a big fan of Adobe’s Buzzword for online word processing, I tend to use Google Docs a lot more. Partially that’s because it was recently integrated into Gmail, which means I can save attachments directly from an email into my Google Docs storage, but I also appreciate the ability to use styles in Google Docs that convert into Word styles when I export my files to my own computer. I don’t use the spreadsheets or presentations nearly as much – only because I don’t use any spreadsheets or presentations that often. But I recommend them quite a bit – they’re pretty easy to use, and the spreadsheets allow you to integrate dynamic data from Google searches, which is pretty neat.

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    Intuit QuickBase

    Quickbase is a little out of my league, I admit. An enterprise-ready database, it can be applied to literally hundreds of tasks, from CRM, project management, payroll tracking, and just about anything else you’d build a database to handle. As an enterprise-level application, it’s priced way out of the reach of an academic/blogger like myself.

    LogMeIn

    For a nomad like me, who might find himself sitting in front of a half-dozen different computers over the course of the day, LogMeIn’s free service level is a lifesaver. No matter where I’m at, I can get secure access to my home PC, which means I can check my email, pay bills, and do other online asks without entrusting my passwords or credit card numbers to a machine I don’t have any control over. I can also work on documents and other projects from wherever – I just leave them open on the desktop at home and log in to work throughout the day. Finally, I’ve installed LogMeIn clients on both my parent’s computers, allowing me to work on their computers remotely whenever they run into trouble.

    Microsoft Office Live Small Business

    Imagine you could set up a free website on a free domain with free email and free hosting and free file storage. Believe it or not, that’s exactly what Microsoft Office Live Small Business offers! I used this to set up a website for a local non-profit that had no funding yet – it fit the bill perfectly. While the service includes an online site builder, I was able to upload my own HTML files, too. What’s missing is a blogging and/or content management system, which means that when they say “small business”, they mean small – the service is really intended as a way to set up a brochure-type web presence suitable for local businesses.

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    Microsoft Office Live Workspace

    Office Live Workspace is a strange duck in the world of web apps – the free account allows you to store and share up to 5 GB of documents, but there’s no online editing. Instead, files open in and save from your locally-installed Office software: Word, PowerPoint, Excel. Great for small-scale collaboration where you can be sure everyone has the same software. You have to assume that this is a backend for a future version of Office that will be accessible through a browser, but so far, Microsoft’s been pretty mum.

    Mint

    I haven’t used Mint, but I keep planning to. Mint is a personal finance system that promises to end your personal bookkeeping woes. Enter all your bank, credit card, and other financial account numbers, and let Mint do it’s thing. The service automatically categorizes your expenses and keeps a running tally of how much you’re spending on what so you can see at a glance where your budget is hurting and where it’s strong. When Mint first came out, there was a lot of worry about entrusting your financial information to a website, but so far, there haven’t been any problems, so they seem to be doing the security thing right.

    Remember the Milk

    Remember the Milk is not my task manager, but it’s a close contender. I use Toodledo (and more recently have been using Nozbe), but would use Remember the Milk in a second. It’s fast, easy to use, and integrates with a number of other services including Gmail and Google Calendar. Reminders are sent by email, SMS, or IM, and you can easily share your task list with others if you are so inclined.

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    Zoho

    Zoho’s online office suite is arguable much better than Google Docs. The word processor, spreadsheet, and other office productivity apps are nearly indistinguishable from their desktop counterparts and offer features Google Docs hasn’t even thought of yet. Plus, Zoho offers CRM, project management, and invoicing software, making it an effective set of tools for a freelancer or small business (where its collaboration abilities really come in handy, too). They also offer an incredible database application, which Google Docs has no response to.

    Are you using any of these services? What have your experiences been? Would you replace anything on the list?

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    Last Updated on August 6, 2020

    35 Top Productivity Apps for iPhone (2020 Updated)

    35 Top Productivity Apps for iPhone (2020 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

    For Getting Things Done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

           

           

          4. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            5. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              6. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

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                7. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                   

                   

                  8. Calendars 5

                  This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                  Download it here.

                    9. Clear – Tasks, Reminders & To-Do Lists

                    A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                    Download it here.

                      10. Due

                      A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                      Download it here.

                        11. Checkmark 2

                        I use this app

                        for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                        Download it here.

                          12. TeuxDeux

                          Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                          Download it here.

                             

                             

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                            13. Nirvana

                            For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                            Download it here.

                              14. Priorities

                              An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                              Download it here.

                                For Building Habits

                                15. Productive

                                With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                Download it here.

                                  16. Habitica: Gamified Taskmanager

                                  You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                  Download it here.

                                    17. Streaks

                                    This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                    Download it here.

                                      18. Remember The Milk

                                      Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                      Download it here.

                                        19. Day One Journal

                                        When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                        Download it here.

                                          For Files Organization

                                          20. Evernote

                                          Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                          Download it here.

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                                            21. Pocket

                                            You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                            Download it here.

                                              22. Sync.Me

                                              This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                              Download it here.

                                                23. Droplr

                                                One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                Download it here.

                                                  24. Dropbox

                                                  Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                  Download it here.

                                                     

                                                    For Working Smarter

                                                    25. Captio

                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                    Download it here.

                                                      26. Drafts

                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                      Download it here.

                                                        27. NoteShelf 2

                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                        Download it here.

                                                          28. Doodle

                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                          Download it here.

                                                            29. TextExpander (Legacy)

                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                            Download it here.

                                                              30. Launch Center Pro

                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                              Download it here.

                                                                31. GoodReader

                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                Download it here.

                                                                  32. LogMeIn

                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                  Download it here.

                                                                    For Improving Security

                                                                    33. 1Password

                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                    Download it here.

                                                                      34. LastPass Password Manager

                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                      All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                      Download it here.

                                                                        35. Truecaller

                                                                        Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                        Download it here.

                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                          Featured photo credit: William Hook via unsplash.com

                                                                          Reference

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