Advertising
Advertising

Dropbox: A Simple Syncing Solution

Dropbox: A Simple Syncing Solution
dropbox

    Over the years, I’ve tried syncing my computers any number of ways, from trusting my entire life to a flash drive to uploading everything to Google Docs. Very few options have been idiot-proof enough to make up for my abilities to misplace things, forget to update file versions and generally fail to double check that my computers are all in sync.

    I need a forgiving synchronization method — something that doesn’t require me to initiate back ups or juggle versions. Dropbox seems to be that method. I’ve actually been using it for over a month now and have encountered an impressive lack of problems.

    Advertising

    Wikis and Security

    I use a wiki (TiddlyWiki, to be precise) to handle a lot of my projects in progress. No matter what system I use to keep files in sync across computers, I have to have reliable access to my wiki. I’ve considered using one of the many sites willing to host a wiki for me, but I’ve had some questions about the security of such sites that have yet to be answered.

    Dropbox has handled my wiki with no problems. Considering that TiddlyWiki creates a new file every time you save your changes, that can be impressive. Checking up on the file on the Dropbox website in preparation for this post, I discovered that my wiki was not only up to date — about 100 other files were also up to date if I wanted to double check old saved versions. Dropbox simply saved each one of them, without my having to click boxes or mess with the file.

    Advertising

    Because of my security concerns, I also took a good look at Dropbox’s privacy policy and security measures. The team behind Dropbox seems to share my paranoia: all file transport occurs over SSL and files are encrypted with AES-256 before they’re stored on the site’s backend. So far, users can’t specify their own private key, but I’m content with the measures that Dropbox has taken so far.

    I had to hunt around the site a bit to find Dropbox’s privacy policy. It’s mostly on par with privacy policies for similar services, though it is directly focused on the personal information that a user might supply for their profile — information associated with public files, forum posts and the like. Users’ files are not a matter for the privacy policy because Dropbox doesn’t mess with them. My files are encrypted before even someone at Dropbox could mess with them. I’m more than willing to trust Dropbox on both security and privacy.

    Advertising

    Sharing Photos With My Mom

    We all have those friends and relatives whose approaches to the internet require absolute simplicity. Anything much beyond ‘click this link’ just doesn’t fly. It can make sharing files, from photos to documents, interesting at best. But Dropbox also allows users to establish a shared folder. Within that shared folder, you can put any kind of file, and get a link that you can provide dear old Mom directly to that file.

    Admittedly, there are plenty of other sites for sharing photos. But I’ve had to get everything form Powerpoint presentations to PDFs to my mom and I’d rather not explain a new site every time, or have to fuss with something different each time either.

    Advertising

    Dropbox has also worked quite well for projects where I’ve needed to share files with group members. A few services have more bells and whistles, but for files other than the standard .doc, Dropbox has been ideal. It’s also much easier to stop sharing a file with Dropbox than with other services — I just drag it out of my public folder.

    Drag and Drop Paradise

    Dropbox has a great web interface. But the real use lies in the Dropbox application. You install it just like any other piece of software and it launches a Finder window or an Explorer window — there isn’t an Linux version yet, but Dropbox is working on an alpha version. Dropbox works just like any other folder: you can drag and drop files, which are then automatically synced across any computers you’ve activated and installed the software on, as well as the web interface. There are no problems sharing files between Macs and PCs, either — as long as you’ve got the appropriate software to open a file already installed.

    I’ve had no problem working on files while offline, either. Dropbox just updates my files whenever I have internet access. This actually came in handy over the weekend when Amazon’s S3 service went down. Dropbox relies on S3, so there was no synchronization during the outage. But I was still able to edit my files in the meanwhile and, as soon as S3 was back up, Dropbox matched up all my files. According to forum members on the Dropbox site, the application was even able to pick up right where it had left off in the middle of partially uploaded files. Having that sort of outage is a heck of a test for a web application, but Dropbox seems to have managed quite well.

    A Few Invites

    Dropbox is still in private beta, although they seem to be fairly nice about handing out invites to those that request them. I’ve got five invites, according to my account, though, and I’m more than happy to send them off to LifeHack readers. I’ll email the invites to the first five commenters on this post.

    More by this author

    50 Businesses You Can Start In Your Spare Time 8 Replacements for Google Notebook 5 Sites Where You Can Sell Your Photos 7 Tools to Find Someone Online 19 Entrepreneurship Websites Worth Checking Out

    Trending in Lifestyle

    1 How to Spot a Burnout And Overcome It Fast 2 Will a Weight Loss Cleanse Really Improve Your Health? 3 6 Signs It’s Time to Change Your Life 4 How to Declutter Your Life and Reduce Stress (The Ultimate Guide) 5 13 Best Board Games For Adults To Play During Quarantine

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on October 13, 2020

    How to Spot a Burnout And Overcome It Fast

    How to Spot a Burnout And Overcome It Fast

    Burnout at work is an issue that most people who suffer from it, suffer unknowingly.

    Have you ever felt that you can’t start an assignment, have an immense urge to Netflix binge, or couldn’t get yourself to wake up on time even though you have a lot on your plate? The cause for these might be burnout.

    According to Deloitte’s report, “many companies may not be doing enough to minimize burnout.” This is to say that the responsibility is not only on the employee. According to that report, nearly 70 percent of professionals feel their employers are not doing enough to prevent or alleviate burnout within their organization, and they definitely should.[1]

    Too many companies don’t invest enough in creating a positive environment. One out of five (21%) said that their company does not offer any programs or initiatives to prevent or alleviate burnout. It is the culture, not the fancy well-being programs that would probably do the best work.

    This is a significant problem for individuals and companies, and it’s also an issue on a macro level. A Stanford University research found that more than 120,000 deaths per year, and approximately 5%–8% of annual healthcare costs, are associated with the way U.S. companies manage their workforces.[2]

    It is both the employee and the employer’s responsibility—and the latter can certainly take more responsibility.

    In this article, I’ll guide you on how to know if you suffer from burnout and, more importantly, what you can do about it.

    Who Are Prone to Burning Out?

    For starters, it is a good thing to know that you’re in good company. According to a Gallup poll, 23% (of 7,500 surveyed) expressed burnout more often than not. Additionally, 44% felt it sometimes. Nearly 50% of social entrepreneurs who attended the World Economic Forum’s Annual Meeting in 2018 reported having struggled with burnout and depression at some point.[3]

    According to Statista (2017), 13% of adults reported having problems unwinding in the evenings and weekends. According to a Deloitte survey (consisting of 1,000 full-time U.S. employees), 77% of respondents said that they have experienced employee burnout at their current job.[4]

    Advertising

    Burnout is not only an issue of the spoiled first-world. Rather, it is a serious matter that must be taken care of appropriately. It affects so many people, and its impacts are just too significant to be ignored.

    Some occupations are more prone to burnout, such as people who deeply care about their jobs more than others. According to the Harvard Business Review, “Passion-driven and caregiving roles such as doctors and nurses are some of the most susceptible to burnout.”

    The consequences can have life or death ramifications as “suicide rates among caregivers are dramatically higher than that of the general public—40% higher for men and 130% higher for women”. It is also the case for teachers, non-profit workers, and leaders of all kinds.[5]

    Deloitte’s survey also found that 91% say that they have an unmanageable amount of stress or frustration. Heck, 83% even say that it can negatively impact their relationships. Millennials are slightly more impacted by burnout (84% of Gen Y vs. 77% in other generations).

    What Is Burnout Syndrome?

    So, what is it, exactly? Burnout was officially included in the International Classification of Diseases (ICD-11) and is an occupational phenomenon.

    According to the World Health Organization, burnout includes three dimensions:[6]

    1. Feelings of energy depletion or exhaustion;
    2. Increased mental distance from one’s job, or feelings of negativism or cynicism related to one’s job;
    3. Reduced professional efficacy.

    The 5 Stages of Burnout

    At this point, you must have a clue if you’re at risk of burnout. There are different methods for understanding where you are on the burnout syndrome scale, and one of the most common ones is the “five stages method.”

    1. Honeymoon Phase

    As you may remember If you’ve gotten married, there’s always the honeymoon phase. You’re so happy and feel almost invincible. You love your spouse and at this stage, you’re very excited about everything. It’s the same when it comes to taking on a new job or role or starting a new business.

    At first, most of the time, you’re hyper-motivated. Although you might be able to notice signs of potential future burnout, in most cases, you might ignore them. You’re highly productive, super motivated, creative, and accept (and take) responsibility.

    Advertising

    The honeymoon phase is critical because if you plant the seeds of good mental health and coping strategies, you can stay at this phase for extended periods.

    2. Onset of Stress

    Let’s continue with the wedding metaphor. Now that you’re happily married for some time, you might start noticing certain issues with your spouse that you don’t like. You might have seen them before, but now they take up more space in your life.

    You might be less optimistic and feel signs of stress or minor symptoms of physical or emotional fatigue at work. Your productivity reduces, and you think that your motivation is lower.

    3. Chronic Stress

    Let’s hope you don’t get there in your marriage, but unfortunately, some people get there. At this stage, your stress level is consistently high, and the other symptoms of stage 2 persist.

    At this point, you start missing deadlines, your sleep quality is low, and you’re resentful and cynical. Your caffeine consumption might be higher, and you’re increasingly unsatisfied.

    4. Burnout

    This is the point where you can’t go on unless there is a significant change in your workspace environment. You have a strong desire to move to another place, and clinical intervention is sometimes required.

    You feel neglected, your physical symptoms are increasing, and you get to a place where your stomach hurts daily. You might obsess over problems in your life or work and, generally speaking, you should treat yourself.

    5. Habitual Burnout

    This is the phase in which burnout is embedded in your life. You might experience chest pains or difficulty breathing, outbursts of anger or apathy, and physical symptoms of chronic fatigue.

    The Causes of Burnout

    So, now that we know how to identify our stage of burnout, we can move on to tackling its leading causes. According to the Gallup survey, the top burnout reasons are:[7]

    Advertising

    1. Getting unfair treatment at work – This is not always something that you can fully control. At the same time, you should remember that even if you’re not calling the shots, it doesn’t mean that you have to accept unfair treatment. The consequences mentioned above are just not worth it in most cases.
    2. Workload – Another leading cause of stress according to dozens of interviews conducted before writing the article. According to Statista, in 2017, 39% of workers said a heavy workload was their leading cause of stress. We live in a busy work environment, and we will share some tips on how to manage that.
    3. Not knowing your role – While not something you can fully control, you can, and probably should, take action to better define it with your boss.
    4. Inadequate communication and support from your manager – Like the others above, you can’t fully control that, but as we’ll soon share, you can take action to be in better control.
    5. Time pressure – As mentioned, motivated, passionate workers are more in danger of experiencing burnout. One of the reasons is that they’re pressuring themselves to do more, sometimes at the expense of their mental health. We’ll address how to work on that as well.

    How to Overcome a Burnout

    After going over the stages of burnout and the leading causes of becoming burned out, it might be a good time to let you know that there is a lot you can do to fight it head-on.

    However, let’s start with what you should not do. Burnout cannot be fixed by going on a vacation. It should be a long-term solution, implemented daily.

    According to Clockify (2019), these are the popular ways to avoid burnout:

    1. Focus on your family life – 60% of adults said that stable family life is key to avoiding burnout. Maintaining meaningful relationships in your life is proven to reduce stress (instead of having many unmeaningful relationships).
    2. Exercising comes in second, with 58% reporting that jogging, running, or doing any exercise significantly relieves stress. Even a relatively short walk might improve your body’s resilience to stress.
    3. Seek professional advice – 55% say they would turn to a professional. There are online websites where you can speak with professionals at reduced costs.

    Aside from the three most popular ways of avoiding burnout, you can also try the following:

    1. Improve Time Management

    Try understanding how you can use your time better and leave more time for relaxation. That’s easy to say (or write) but more challenging to implement. It would help if you started by prioritizing yourself. Understanding the connection between your values and your everyday tasks is a tremendous help. You can use proven methods to improve the relationship between your vision and goals to your daily life tasks’ lists. Check out the Horizons of Focus or V2MOM methods to get started.

    2. Use the P.L.E.A.S.E. Method

    The P.L.E.A.S.E. is a combination of things you should do to be at your best physically. It means Physical Illness (P.L.) prevention, Eat healthy (E), Avoid mood-altering drugs (A), Sleep well (S), and Exercise (E).

    3. Prioritize

    You don’t have to say yes to everything that comes across your way at work (or in other aspects of life). You’d be surprised how easy it can become once you start saying no. Some might even describe it as exhilarating.

    4. Let Your Brain rest

    Culturally, most of us are already wired to think that hard work is essential, and while that’s true in most cases, we sometimes forget that our brain needs to rest for it to recharge. Seven hours of sleep are essential (depending on your age). Meditation might be helpful, too.

    5. Pay Attention to Positive Events

    According to Therapistaid.com, we tend to focus on the bad things in our lives. However, by focusing on positive things, we can change our mindset. One way to practice this daily is by writing three good things about your life every morning or evening. It’s been scientifically proven that doing so for a few months can help rewire your brain.

    Advertising

    6. Take Some “You” Time

    A Netflix binge is not always good for you, but it might be in some cases. The better the leisure time is, the better you’ll feel in the long term. It’s usually better to read a book or start a new hobby that requires more cognitive skills than just lying on the couch. But as long as you feel good watching a movie, that might be a good start.

    7. New Technologies Might Be Helpful

    There are tons of self-help apps such as Fabulous, Headspace (meditation), Noom (diet and exercise), and others. They’re good to use, but you should also be careful not to run away from your problems only to watch social media for hours. It’s not real, and no one’s life is perfect (even if their Facebook or Instagram feeds might seem so). You should also be aware not to be in an “always-on” mindset.

    Bottom Line

    Whether you’re at the first or the fifth stage of the burnout phases, the goal of this article is to show you that there are always ways to fight it. The first thing is self-awareness—knowing that there’s a problem. The second step is to decide what to do about it.

    You can also consider using Lifehack’s community. You’re more than welcome to share your burnout story on our Facebook page.

    Bonus: Rebound from Burnout in 8 Hours

    Watch what you can do to rebound from burnout quickly in this episode of The Lifehack Show:

    https://youtu.be/MNnyqQWK_zg

    Featured photo credit: Lechon Kirb via unsplash.com

    Reference

    Read Next