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Drive-by Tips for Centralizing Your Content on the Internet

Drive-by Tips for Centralizing Your Content on the Internet

Centralized Content

    Last week, I wrote on how bloggers could make the most effective use of the FriendFeed service. A question I heard from a few people went something like this:

    I’m not a blogger, but I want to centralize my content on the Internet. How do I do this?

    There are so many ways to manage information online, and many ways to centralize various types of information. The main decision is in deciding which data you want to centralize and aggregate so that you can choose the most appropriate method of pulling it all together.

    I’ve called this drive-by tips because I’m not going to beat around the bush – I’m going to get straight to the point and direct you to the services you need to start getting your information together, so get ready for a fast ride!

    I want to centralize my notes

    I’m a big fan of Evernote, personally. The beauty of this service is that you can use it on your computer, your phone, from the browser, hell, soon they’ll have firmware for your microwave oven. And it all syncs up seamlessly.

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    You can learn more about Evernote and its many uses by reading this recent Lifehack article.

    The kind folks at Evernote have given me a bunch of invites. If you want to grab one, just leave a comment asking for an invite and I’ll get it to you.

    I want to centralize my bookmarks

    Hands-down, the most popular way to centralize and organize your bookmarks is using del.icio.us. With a domain name like that, how could you not use it?

    You can integrate del.icio.us with Firefox using the plugin they provide on their website, or you can use Flock to save bookmarks locally and to an online bookmarking service at the same time. This creates a back-up of your bookmarks – one copy online and one locally. del.icio.us may be more reliable than your computer, but anything could happen.

    A popular alternative, also supported by Flock, is mag.nolia.

    I want to clip web content

    Want to clip web content without leaving your browser? If you’re already using Evernote to centralize your notes, you may as well stick with that (even though it requires you to switch windows). If not, you can download Flock, the social web browser, that has a web clippings feature built-in. Drag any image or text to your web clippings sidebar while surfing and you can come back to it later.

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    Firefox user? You don’t need to jump browsers just to get a clipping service – ScrapBook is a plugin that integrates web clipping capabilities with the world’s favorite browser. Hey, regardless of whether it’s the most frequently used, we can all agree that Firefox is the world’s favorite!

    Perhaps you want a native web service, not another app or plugin. As always, Google has a solution for your online needs – try Google Notebook. Or do you want a web service, but have joined the anti-Google crowd? There’s always Clipmarks.

    The minimalists among us will enjoy ToRead – a service that sends sites you’ve come across to your email address so you can catch up on them later.

    I want to start a blog

    So I said this one wasn’t aimed at bloggers, but it seems to me that when people catch the info-centralization bug, they soon after catch the blogging bug too, even if it’s just to store some information in a readily accessible place.

    Free Blogs

    WordPress is the most popular blogging system, and in my opinion, the best one. You can get a free hosted account at WordPress.com, but the hosted accounts have restrictions on what you can do with it – no advertisements, for instance.

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    Blogger is another popular free blogging service. It has more of a spam problem, but also gives you the option to put Google AdSense ads on your blog and has SEO benefits thanks to its genealogy – it’s a Google property. Both of these advantages contribute to the bigger spam problem.

    An older service, but still quite popular, is LiveJournal. This is typically for personal blogs that are akin to diaries. Lots of teens use this service.

    Lastly, if you want a blog to post quick links, notes, quotes and reminders for yourself, nothing beats Tumblr.

    Self-Hosted Blogs

    There are three things you need for a self-hosted blog:

    • A domain name,
    • Hosting,
    • Blog software

    You can get the first two from GoDaddy pretty cheaply, and I wouldn’t go past WordPress.org for great self-hosted blog software.

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    Most blog systems are compatible with FriendFeed, bringing you one step closer to true information centralization.

    I want to centralize content for my friends to see

    Done all of the above, but now you want to centralize your content not just for your own convenience, but for your friends too? Assuming that you’re connected with your friends via Facebook, like most people these days, this should be pretty easy for you to achieve.

    First, start an account at FriendFeed. Once you’ve plugged in all your accounts for the different types of content, you can install the FriendFeed Facebook app which will post your FriendFeed updates to your mini-feed.

    Of course, the FriendFeed experience is better when your friends use FriendFeed itself, but this method allows them to catch up with everything you’re doing pretty easily without having to add yet another account to their list.

    Don’t forget that FriendFeed is very useful for keeping track of your own content; it’s not just for the convenience of those who want to track you. Know you said something somewhere, but can’t remember where or what? It’s just a few clicks away.

    Hope you enjoyed this drive-by introduction to content centralization for non-bloggers – and remember, if you want an Evernote invitation, just give me a shout in the comments.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on November 19, 2019

    10 Smartest Productivity Software to Boost Work Performance

    10 Smartest Productivity Software to Boost Work Performance

    Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

    Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

    As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

    In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

    Projects and Tasks Management

    1. Monday dot com

      Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

      The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

      The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

      The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

      Check out the software here!

      2. Asana

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        The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

        The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

        Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

        Check out the software here!

        3. Trello

          Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

          Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

          Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

          Check out the software here!

          4. Jira

            The Jira software is flexible and heralded as the next-generation project.

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            The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

            The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

            Check out the software here!

            5. Evernote Business

              Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

              The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

              Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

              Check out the software here!

              Communication

              6. Slack

                Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                Check out the software here!

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                7. Spike

                  Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                  Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                  Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                  Check out the software here!

                  Creation

                  8. Office 365

                    Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                    Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                    You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                    Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                    Check out the software here!

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                    9. Grammarly

                      Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                      Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                      Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                      Check out the software here!

                      Team Analytics

                      10. ActivTrak

                        ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                        The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                        Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                        Check out the software here!

                        The Bottom Line

                        Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                        More Productivity Tools

                        Featured photo credit: Domenico Loia via unsplash.com

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