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Dealing With a Full Mailbox in Outlook 2010

Dealing With a Full Mailbox in Outlook 2010


    We’ve all seen it. The dreaded “Your mailbox is over the limit.” message.

    This means that not only can you not receive any new mail messages, you can’t send any emails either. This usually happens right at the climax of a very important project. The question is: What can we do about it?

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    You could always ask your email administrator to increase your limits, but that could take some time depending upon how busy they are with other help desk tickets. Below I’ve offered ways to help yourself. Plus, if you’ve already done these steps below, then when you do request the help desk ticket for increasing your limits, you will stand a much better chance of getting them increased.

    Three Solutions

    The first thing that you can do is empty your Deleted Items folder. The following steps are if you are using Outlook, but the concepts work in almost any mail program. Like your trash can at home, if you don’t empty the Deleted Items once in a while, you won’t ever get the space back. Simply right-click on the Deleted Items folder and choose Delete.

    The next one that’s often overlooked is your Sent Items folder. Outlook by default, saves every mail message to your Sent Items folder. Most other mail programs have the same capabilities. What this means is that every single “Hey…what are you doing for lunch?” email is in there. All five years worth of them. You don’t need to hang onto those messages. Go ahead and delete them. This step may take a bit longer than emptying the Deleted Items folder, but it will get the job done as well. You may want to sift through the messages, since there will be some messages that you have sent that you want to retain.

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    The third option is to use the AutoArchive function of Outlook. This one could be an issue for you, since the criteria for most archiving is by date. There are some messages (an annual or biannual contract negotiation with a vendor, for example) that you need to keep. Instead of auto-archiving those, move the messages to another folder manually.

    Outlook is usually configured to store messages on the Exchange server, which is good because you can sign into any PC in your organization and still retrieve your messages. Likewise, you can sign into webmail while you are traveling and still have access to those same messages. Unfortunately, this is where those mailbox limits come into play.

    For less critical mail, create an archive for yourself , since we’ve determined that AutoArchiving may not be the answer.

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    Your Own Personal Email Archive

    The way to do this is to have Outlook open, then go to File > Account Settings. Click on the Data Files tab and click on Add. This will let you create a new .PST file. You can name it anything your want. (I would suggest something along the lines of “2011 Archives” vs. “Personal Folders”, which is the default name. And no, I don’t know how they got PST out of Personal Folders. It’s a mystery to me too…)

    When you go to create the new PST file, you may want to create it in your shared files drive letter (commonly called H: for home, P: for Personal or U: for Users — your mileage may vary depending upon your network administrator.) This will create a new folder icon underneath your normal mailbox icons on the left. Expand this folder and start dragging emails over to the new folder. This folder used to have a limit of 2 GB in size, although you could always create more PST files. In Outlook 2010, they changed its formatting, increasing the limit to 50 GB — more than enough space. (If you need more than 50 GB of email, you have bigger issues than “mailbox full” messages.)

    There are some caveats to this method of archiving. First, this PST file won’t be available to you from machine to machine, unless you saved it to your U: drive. Secondly, if the machine that you put it on gets corrupted or has a hard disk failure, say goodbye to your e-mail (unless it’s backed up…you do have a backup, right? ). Third, your email administrator or your network security may not favor you doing this. If there is a virus in the email system, they can clean the mail servers. If if makes it into your PST file, it’s a whole lot harder to eradicate it. Of course, you should have anti-virus scanning your email as it comes in, but it still is a concern.

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    If this still doesn’t do the trick, then you simply need a larger quota. Doing the steps above will help support your request for more space.

    (Photo credit: White Email Symobls with One Red One via Shutterstock)

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    Published on September 17, 2020

    10 Best Monitors for Your PC Under $100

    10 Best Monitors for Your PC Under $100

    Are you looking for the best monitor under $100?

    Whether you want it for your home office, editing photography, or gaming, you don’t need to spend big bucks on a display screen because a low budget one will certainly do the trick.[1]

    We can almost hear you having second thoughts about the picture quality, but you don’t have to worry at all.[2]

    Our list of the best monitors under $100 will be more than enough to cover you. Just go through it now, and you’ll find yourself a bargain.

    Why You Should Trust Us

    Our list incorporates some of the best low-budget monitors available in the market. Their efficiency and distinctive traits enable them to stand out from others.[3] The hand-picked ones below are incredibly slick and have a high refresh rate, fast response time, high resolution, and built-in speakers.

    1. Acer Ultra Thin Frame Monitor

      Our first affordable computer screen is Acer’s 21.5-inch ultra-thin frame monitor. It has a refresh rate of 75Hz using an HDMI port and offers a full HD widescreen display.

      Its brightness can be maxed out at 250 nits. It has a slight tilt angle ranging from -5 to 15, as well as Radeon free sync technology.

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      Buy this computer monitor.

      2. Sceptre Ultra-Thin Display

        Sceptre is another company that provides excellent displays for your CPU. The screen size is a little smaller at 20 inches, but it’s made up for the slightly lower price than Acer. It also comes with two HDMI ports and built-in speakers and is wall mount ready.

        Buy this computer monitor.

        3. ViewSonic LED Monitor

        best monitor

          If you want the best monitor to set up in your office or around the house, ViewSonic’s LED screen is another good option to buy. The resolution is full HD and has a broader tilt ranging from -5 to 23 degrees.

          On top of that, the product comes with a 3-year warranty. Included in the bundle are a VGA cable, monitor, power cable, and audio cable.

          Buy this computer monitor.

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          4. ViewSonic Gaming Screen

            While we just covered a ViewSonic monitor, this one is specifically built for gaming in mind.

            Overall, this computer screen provides the same specs as the previously mentioned item. The key differences are that this one is slightly longer, comes with pre-set customizable visual modes, and offers a maxed out contrast, delivering a dynamic contrast ratio for sharp and crisp images. It also comes with a DVI cable.

            Buy this computer monitor.

            5. Asus Back Lit Monitor

            best monitor

              If you don’t mind spending a little more money, you can get an Asus Back Lit Monitor for your PC. A lot of the focus is on image quality, particularly having a strong contrast ratio and smart video technology for straight viewing. That feature also helps in reducing blue light since you’ll have more flexibility with the colors and brightness.

              Buy this computer monitor.

              6. Asus Back Lit Display

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                Another alternative to the previous Asus monitor is this one. It has a smaller contrast ratio, though it still delivers a smooth video display. You also have aspect controls, so you can adjust its display.

                Buy this computer monitor.

                7. Dell Ultrasharp Panel Monitor

                best monitor

                  If you’re looking for the basic features, look no further than Dell. There’s nothing particularly fancy about this panel screen, but it does the job well for any computer.

                  Its response time is 8ms, which is typical for a monitor. It can come in either silver or black.

                  Buy this computer monitor.

                  8. ViewSonic Frameless Monitor

                    If you liked ViewSonic’s LED monitor but wanted a little more features, we suggest looking at their frameless display. While it boasts similar specs as the brand’s other monitors, it offers color correction and dual built-in speakers, making it ideal for office and home use. It’s also 22 inches long.

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                    Buy this computer monitor.

                    9. Dell Mountable LED-Lit Monitor

                      For a dependable display with a good frame rate, Dell has a mountable, LED-lit monitor in the market. It measures 18.5 inches, has an adjustable arm, and has been through rigorous testing for long-lasting reliability. You can’t go wrong with this best monitor either.

                      Buy this computer monitor.

                      10. Sceptre Monitor

                        The final screen to cover comes from Sceptre. Compared to the ultra-thin version mentioned above, this one is available in 22 inches. Beyond that, it’s your standard display that provides decent tilting at -5 to 15 degrees, wall-mounted capabilities, 5ms response time, and built-in speakers.

                        Buy this computer monitor.

                        Final Thoughts

                        Finding one of the best monitors around can be tricky. If you’re looking for an affordable one that can last for years, consider picking a computer screen from this list.

                        Featured photo credit: Sebastian Bednarek via unsplash.com

                        Reference

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