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Every iPhone User Needs To Know These Smart Ways To Use Siri

Every iPhone User Needs To Know These Smart Ways To Use Siri

Siri is an artificial intelligence program built into the iPhone and newer iOS devices. Siri is a powerful time management and productivity tool. Understanding this tool will dramatically improve your daily efficiency and memory.

Getting started with Siri

1. In order to access Siri, your iPhone has to be on but it does not have to be unlocked. Simply hold the “Home Circle” at the bottom of your iPhone for two seconds and you will hear two little delightful beeps. You will see a microphone image appear on the screen and just to the left of the microphone is a tiny question mark inside a circle.

2. Tap the question mark to immediately view examples of the wide variety of tips and time-saving shortcuts included in the current functionality of Siri.

Siri Imge 0.5

    I was unfamiliar with the full functionality of this iPhone feature. Once you hold down the home circle key and you tap on the question mark at the bottom left of the image shown above, your iPhone will walk you through the images shown throughout this article.

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    Siri has thousands of practical uses.

    The following screen shots are from my personal iPhone 5s. Let me give you a guided tour of how I have used Siri in just the last seven days.

    Siri Imge 1

      Send Messages

      The capability to speak a text message via Siri has boosted my efficiency exponentially. No more typing and retyping. Instead I can say:

      • Text John Arnold (if you pause, Siri will politely ask, what would you like to text John Arnold? If you don’t pause, your message just continues): “Will you resend me the link to your last webinar”
      • Text Mom: “Mom I will call you back in 30 minutes”
      • Reply to Teresa Beck: “We will meet you at the restaurant at 12:15”
      • Send a message to Susan: “So proud of Bowen’s three point shot”
      • Text Mary Ann: “Thanks for picking me up at 4:30. Is that 4:30 Central Standard Time or 4:30 MAG time?” (My friend MAG runs 15 minutes late–she functions in her own time zone. MAG’s very last text message to me was “MAG time plus I am running 15 minutes later than that!)

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      Siri Imge 2.0

        Adding and Changing Calendar Events

        This Siri feature is #2 on my iPhone most loved capabilities. The abilities are remarkable. This is just a partial list of how I use the calendaring functionality Siri offers:

        • “Siri, what is on my calendar today?”
        • “Move my 9:30 am meeting to 10 am”
        • “Schedule a call with Michele at 9:30 am today”
        • “Meet with Ellen at noon to discuss new book concept”
        • “Set up a meeting with Bridget in the conference room at 2 pm
        • “Cancel my 2:30 pm appointment”
        • “What is on my calendar for this Friday afternoon?”

        I love being able to tell my phone the time and date of a meeting, event or appointment, and have it instantly put on my calendar. And, if I have an overlapping conflict, Siri will let me know that as well.

        Maps and Navigation

        I am one of those women who understands left and right, but not north, south, east and west. Every few days I push the round home button on my iPhone and say:

        • “How far is it from Jonesboro, Arkansas to Memphis, Tennessee?”
        • “Give me directions to my house”
        • “How far am I from the next turn?
        • “What is my ETA?
        • “What is Abby’s address?”
        • “What are the walking directions to Gina’s Restaurant?”

        Siri Imge 3.0

          Reminders

          Using Siri to set reminders is the feature I use the most. Your short-term memory is like a dry erase white board. Ideas, thoughts and tasks will briefly creep into your conscious awareness, but if you don’t have access to an immediate place to capture that idea, it will be gone forever. The best part of the reminder functionality is that you can request the exact date and time you would like Sire to remind you to complete a task.

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          • “Remind me to pick up the milk at 5:30 pm today”
          • “Remind me to write the budget proposal at 10:00 am tomorrow”
          • “Remind me to take my car into the shop next Thursday at 7:30 am”
          • “Remind me to write James a thank you note”

          Siri Imge 4.0

            Email, Alarms and Other Clock Uses

            Siri is efficient for emailing your friends and asking about specific emails you have received, but I would be careful about sending verbal emails to people you don’t know well. Siri sometimes misinterprets your words. However, I love the alarms and other clock uses. At the touch of a button I can tell Siri:

            • “Wake me up at 7:45 tomorrow morning”
            • “Set alarm to leave for lunch at 11:35 am”
            • “What is the date for next Tuesday?”
            • “Set the timer for 15 minutes” (this is great for baking cookies)

            Siri Imge 5.0

              Web, Notes and Questions

              With the search the web feature and questions you can find out almost anything. Periodically Siri might say, “Hhhmmm, let me check the web for that” or “I am unable to retrieve information at this time”. You might ask:

              • “What is the address of the nearest gas station?”
              • “Who won the baseball world series in 1964?”
              • “What movies are playing at the Malco Theater in Jonesboro, Arkansas?”
              • “Why should I buy a hybrid car?

              Notes allow you to store information that is less time sensitive, but you still want a place to capture that information for retrieval at a later time. You might say:

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              • “Note that Abby wears a size 7 shoe”
              • “Note that Ann’s favorite color is turquoise”
              • “Note that Heather is allergic to shellfish”

              You can even add individual note to a specific note:

              • “Note that we use the 12 oz package of noodles to my grocery note”

              Siri is a powerful time management and productivity tool. Everyone relies on time management and reminder tools to function more efficiently in life.

              With Siri you can begin to rely less on:

              • notepads
              • the back of envelopes
              • sticky notes
              • the palm of your hand
              • paper calendars
              • formal written to-do lists
              • calling your own voice mail
              • emailing yourself
              • even putting rubber bands around your wrists

              Fun Siri facts

              1. Siri is a limited intelligence personal assistant
              2. Siri uses a natural user language interface to answer questions, make recommendations, and perform actions by delegating requests to a set of web services
              3. The name “Siri” is Norwegian, and means “beautiful woman who leads you to victory.” It comes from the intended name for the original developer’s first child.

              More by this author

              Allyson Lewis

              Allyson is a nationally acclaimed author, motivator, speaker, time management, productivity strategist, and executive coach.

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              Last Updated on November 19, 2019

              10 Smartest Productivity Software to Boost Work Performance

              10 Smartest Productivity Software to Boost Work Performance

              Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

              Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

              As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

              In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

              Projects and Tasks Management

              1. Monday dot com

                Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                Check out the software here!

                2. Asana

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                  The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                  The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                  Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                  Check out the software here!

                  3. Trello

                    Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                    Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                    Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                    Check out the software here!

                    4. Jira

                      The Jira software is flexible and heralded as the next-generation project.

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                      The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                      The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                      Check out the software here!

                      5. Evernote Business

                        Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                        The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                        Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                        Check out the software here!

                        Communication

                        6. Slack

                          Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                          Check out the software here!

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                          7. Spike

                            Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                            Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                            Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                            Check out the software here!

                            Creation

                            8. Office 365

                              Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                              Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                              You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                              Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                              Check out the software here!

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                              9. Grammarly

                                Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                Check out the software here!

                                Team Analytics

                                10. ActivTrak

                                  ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                  The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                  Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                  Check out the software here!

                                  The Bottom Line

                                  Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                  More Productivity Tools

                                  Featured photo credit: Domenico Loia via unsplash.com

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