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Annotate PDFs on Your iPad with iAnnotate PDF

Annotate PDFs on Your iPad with iAnnotate PDF


    Back in the day, we all reviewed and edited documents with a red pen, highlighter, and sticky notes. Then came track changes and comments in MS Word or maybe you used the Review tools in Adobe Acrobat to annotate comments and edits on a PDF while sitting at your PC or Mac. Now we can use an iPad and iAnnotate PDF, a powerful alternative to GoodReader. The document reviewing process has gone from paper to PC and now to iPad without missing a beat.

    A recent update to iAnnotate PDF brings with it Retina Display support for the new iPad plus some new features making it an even more attractive documentation reviewing and annotation app.

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    iAnnotate PDF has been my tool of choice for annotating PDFs for a while now. I like reviewing documents on an iPad more than I do on a PC (My day job makes it feel like I live in MS Word track changes sometimes) because it brings together the best of reviewing PDFs and the mobility of an iPad.

    Getting PDFs into iAnnotate PDF

    I keep things simple when getting PDFs into iAnnotate PDF. Typically, PDFs I review and need to annotate come in via email where I open it in iAnnotate PDF (see Opening a PDF).

    While iAnnotate PDF does allow you to transfer files into the app using iTunes file syncing though I’ve yet to see iTunes do anything that well outside of music and videos so I am not even going to go there. I primarily review PDFs on my iPad that are mailed to me, from a web site, or that I post in my Dropbox account.

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    Tap on the PDF you want to open either in your email or in Safari. The PDF opens on your iPad screen. Tap the Arrow button on the top right side of the screen. Tap the Open In… button. From the Open In… list, tap iAnnotate PDF. Your PDF opens in iAnnotate PDF.

       

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      Opening a PDF from Dropbox in iAnnotate PDF works very similar to this process after you navigate to the file using the Dropbox app on your iPad.

      The iAnnotate PDF user interface includes an toolbar on the right side of the screen. PDFs appear in tabbed windows making it easy to access other PDFs on your iPad.

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        Annotating a PDF

        You have a full range of annotation tools which to choose from in iAnnotate PDF. Perform one of the following options to annotate a PDF:

        • Note: Tap Note. An options bar launches from the right with an option for you to change the color of the notes. Tap on the PDF where you want the note to appear. A note box appears. Type your note in the note box
        • Pencil: Tap the Pencil and the place your finger on the screen where you want to start freeform drawing. Drag your finger across the iPad screen to draw lines and circles.
        • Ruler: Tap Ruler. An options bar extends from the right side of the screen offering up options to change the color of the line; Undo the color change; Redo the color change; Erase to erase the line, and Scroll to scroll through the document.
        • Highlighter: Tap the Highlighter. An options bar extends with an option to change the highlighter color and scroll through the document. Drag your finger across the text you want to highlight.
        • Selectable Text: Tap Selectable Text. An options bar extends with options to change the color of the underlining or scroll through the document. Drag your finger across the text you want to underline.
        • Selectable Text: Tap Selectable Text. An options bar extends with options to change the color of the underlining or scroll through the document. Drag your finger across the text you want to underline.
        • Bookmark: Tap Bookmark. A bookmark appears on the current PDF page you are reading. An options bar extends with options to add a note, change color, and delete notes.

        Getting PDFs out of iAnnotate PDF

        Once you’ve completed annotating a PDF in iAnnotate PDF, you are going to want to send it on its way to the next stop in the workflow. Tap the toolbox icon on the toolbar. A new dialog box appears. Tap on Document in the top toolbar to open the Document commands. Tap E-mail PDF and Summary. A Sharing Options dialog box appears. Tap Annotated under Choose the File format to E-mail. Your iPad email opens with a blank email that has the PDF attached to it. An important item to know that a reported bug is that large PDFs (over 8 MB) may crash the app so be forewarned.

          If you don’t want to use email, you always have the option to send the annotated file back to Dropbox or a WebDAV server

          Conclusion

          iAnnotate PDF is a powerful PDF reader with annotation tools that has only gotten better with its latest release. I highly recommend iAnnotate PDF for any iPad user that has to review and comment on PDFs with any great frequency.

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          Last Updated on February 15, 2019

          7 Tools to Help Keep Track of Goals and Habits Effectively

          7 Tools to Help Keep Track of Goals and Habits Effectively

          Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

          Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

          Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

          So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

          Joe’s Goals

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            Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

            Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

            Daytum

              Daytum

              is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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              Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

              Excel or Numbers

                If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

                What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

                Evernote

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                  I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

                  Evernote is free with a premium version available.

                  Access or Bento

                    If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

                    Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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                    You can check out Access and the Office Suite here and Bento here.

                    Analog Bonus: Pen and Paper

                    All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

                    Conclusion

                    I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

                    What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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