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Annotate PDFs on Your iPad with iAnnotate PDF

Annotate PDFs on Your iPad with iAnnotate PDF


    Back in the day, we all reviewed and edited documents with a red pen, highlighter, and sticky notes. Then came track changes and comments in MS Word or maybe you used the Review tools in Adobe Acrobat to annotate comments and edits on a PDF while sitting at your PC or Mac. Now we can use an iPad and iAnnotate PDF, a powerful alternative to GoodReader. The document reviewing process has gone from paper to PC and now to iPad without missing a beat.

    A recent update to iAnnotate PDF brings with it Retina Display support for the new iPad plus some new features making it an even more attractive documentation reviewing and annotation app.

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    iAnnotate PDF has been my tool of choice for annotating PDFs for a while now. I like reviewing documents on an iPad more than I do on a PC (My day job makes it feel like I live in MS Word track changes sometimes) because it brings together the best of reviewing PDFs and the mobility of an iPad.

    Getting PDFs into iAnnotate PDF

    I keep things simple when getting PDFs into iAnnotate PDF. Typically, PDFs I review and need to annotate come in via email where I open it in iAnnotate PDF (see Opening a PDF).

    While iAnnotate PDF does allow you to transfer files into the app using iTunes file syncing though I’ve yet to see iTunes do anything that well outside of music and videos so I am not even going to go there. I primarily review PDFs on my iPad that are mailed to me, from a web site, or that I post in my Dropbox account.

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    Tap on the PDF you want to open either in your email or in Safari. The PDF opens on your iPad screen. Tap the Arrow button on the top right side of the screen. Tap the Open In… button. From the Open In… list, tap iAnnotate PDF. Your PDF opens in iAnnotate PDF.

       

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      Opening a PDF from Dropbox in iAnnotate PDF works very similar to this process after you navigate to the file using the Dropbox app on your iPad.

      The iAnnotate PDF user interface includes an toolbar on the right side of the screen. PDFs appear in tabbed windows making it easy to access other PDFs on your iPad.

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        Annotating a PDF

        You have a full range of annotation tools which to choose from in iAnnotate PDF. Perform one of the following options to annotate a PDF:

        • Note: Tap Note. An options bar launches from the right with an option for you to change the color of the notes. Tap on the PDF where you want the note to appear. A note box appears. Type your note in the note box
        • Pencil: Tap the Pencil and the place your finger on the screen where you want to start freeform drawing. Drag your finger across the iPad screen to draw lines and circles.
        • Ruler: Tap Ruler. An options bar extends from the right side of the screen offering up options to change the color of the line; Undo the color change; Redo the color change; Erase to erase the line, and Scroll to scroll through the document.
        • Highlighter: Tap the Highlighter. An options bar extends with an option to change the highlighter color and scroll through the document. Drag your finger across the text you want to highlight.
        • Selectable Text: Tap Selectable Text. An options bar extends with options to change the color of the underlining or scroll through the document. Drag your finger across the text you want to underline.
        • Selectable Text: Tap Selectable Text. An options bar extends with options to change the color of the underlining or scroll through the document. Drag your finger across the text you want to underline.
        • Bookmark: Tap Bookmark. A bookmark appears on the current PDF page you are reading. An options bar extends with options to add a note, change color, and delete notes.

        Getting PDFs out of iAnnotate PDF

        Once you’ve completed annotating a PDF in iAnnotate PDF, you are going to want to send it on its way to the next stop in the workflow. Tap the toolbox icon on the toolbar. A new dialog box appears. Tap on Document in the top toolbar to open the Document commands. Tap E-mail PDF and Summary. A Sharing Options dialog box appears. Tap Annotated under Choose the File format to E-mail. Your iPad email opens with a blank email that has the PDF attached to it. An important item to know that a reported bug is that large PDFs (over 8 MB) may crash the app so be forewarned.

          If you don’t want to use email, you always have the option to send the annotated file back to Dropbox or a WebDAV server

          Conclusion

          iAnnotate PDF is a powerful PDF reader with annotation tools that has only gotten better with its latest release. I highly recommend iAnnotate PDF for any iPad user that has to review and comment on PDFs with any great frequency.

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          Published on October 9, 2018

          Evernote vs OneNote: Which Improves Your Productivity Better?

          Evernote vs OneNote: Which Improves Your Productivity Better?

          Note-taking is useful in helping improve your memory and increase your productivity at work. By writing down notes, you have something tangible you can refer back to, remember what needs to be done, and regain control of your work throughout the day.

          There are thousands of different note-taking apps you can use on your desktop or mobile device. The two most popular are Evernote and Microsoft OneNote because they are incredibly efficient and effective that each has a following of extremely loyal users and advocates.

          So if it comes to Evernote vs OneNote, how do they improve productivity?

          An overview of Evernote and OneNote

          First, an introduction to the two platforms. Evernote is an app that lets you store content, take down notes, write lists, and organize all of them. While these are stored in Notebooks, the whole concept behind this productivity app is more like a Universal Inbox where you can save everything you’ve collected so you can quickly find it when you need them through the use of tags.

          Microsoft’s OneNote, on the other hand, works very much like a digital version of the notebooks you used to carry around in school. Aside from storing all your notes and different types of content you’ve collected, you can also organize them into sections, pages, and containers.

          Each of these apps offers their users a host of features to help them improve their productivity and memory. Also, because no app is perfect, each also has their strengths and limitations.

          To get a better idea of which app will be your best choice, we’ll be comparing the two based on three key features most used by their users: collecting information, note-taking, and mobility.

          Collecting information

          Both the OneNote and Evernote come with their own web clipper extension that allows you to quickly collect and store information from different websites as you find them.

          Both give you the option to choose whether you’d like to save the entire web page as is, a simplified version without the ads, or just a section of the page. You can also add some notes before saving them to make it easier for you to remember why you “clipped” that particular resource.

          Since OneNote gives you more structure to organize your content, its web clipper allows you to choose not just which notebook to save the details, but also what section within the notebook.

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            Source: OneNote.com

            Evernote gives you the option to add tags to your web clippings before you save it, so it’s easier for you to search for it later.

            Premium users get access to Evernote’s Related Results feature located in its Options section. When you search on Google, Evernote will launch a secondary search that will show all the notes related to the keyword you used in searching for information.

              Source: Zapier.com

              This feature, according to Jeremy Skillings, President of Youcanbefound.com, is beneficial because it lets you know what information you already have stored in your notes.

              “In some cases whenever I do my research, I find out through this feature that I already have the exact information I need stored in my Evernote account. That alone cuts back a significant amount of the time I spend on projects.”

              Note-taking

              Both of these productivity apps allow you to create and format your notes to create rich documents. Among these features include changing the font size and color, adding tables, and inserting media files.

              Evernote’s note-taking features are very similar to a Word document in that it’s very structured concerning how you input your notes.

                Professionals who need to be able to build and access well-structured docs in the field make up much of Evernote’s loyal fanbase. One such 2-year user in the real estate field, Anthony Gilbert of RealFX.com, liked the formatting options, but admitted that there were still some downsides to the rigidly formatted approach.

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                While he enjoyed the features, his personal experience with using it in the field revealed that the formatting features,“mean that if you need to change parts of your notes around, it can get tedious”. He continued, “the formatting features are quite finicky, so you may need a bit of patience to get the end results you are looking for.”

                Professionals who need to be able to build and access well-structured docs in the field make up much of Evernote’s loyal fanbase. One such 2-year user in the real estate field, Anthony Gilbertof RealFX.com, liked the formatting options, but admitted that there were still some downsides to the rigidly formatted approach.

                Structuring your notes properly from the get-go can have an effect on your productivity. A blank slate can sometimes be puzzling. Evernote allows the ability to use battle-tested templates and workflows that save you time. They can provide inspiration and structure on what’s possible.

                On the other hand, OneNote gives its users more versatility and flexibility in the way notes are created. You can click at any area of the page and begin typing. If you need to move things around, you can drag and drop sections of your notes to the right place.

                On the other hand, OneNote gives its users more versatility and flexibility in the way you create your notes. You can click at any area of the page and begin typing. If you need to move things around, you can drag and drop sections of your notes to the right place.

                  Source: Lifehacker

                  Also, it gives you the option to create Templates that you can use to layout your page properly, so all you’ll need to do is to fill in the information.

                    Source: MakeUseOf

                    This is a particularly handy feature that stood out to many of the people who shared their love of OneNote with me. Steve Lionais, longtime user and Co-Founder & CEO of Dr-Bill.ca, claims that this feature helped him build his business by affecting his memory in a powerful and helpful way.

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                    “This [feature] is what makes OneNote great memory retention app,” he said of the templates. “I find that I remember things more when they are arranged in a certain way. OneNote allowed me to do that for my meeting and presentation notes, so I don’t have to spend a lot of time trying to find the next point!”

                    However, what really makes OneNote the winner of this round is its ability to allow you to embed media files from other sources like Youtube. In addition to including the link, OneNote launches a media player, allowing you to watch the video or listen to the audio file directly from the page where you saved it.

                      Source: Windows Central

                      Mobility

                      Evernote and OneNote can be used both on desktops and mobile devices. At the same time, they provide their users with the ability to sync the content from one device to the other.

                      Judging which of the two productivity apps is best here is quite tricky because it greatly depends on several factors. One of these is the operating software you use.

                      Many of the power users we asked were using iOS, and that put some points toward Evernote. Greg Reese of AmeriEstate.com found himself frequently using the built-in camera option (and other iOS integrations) to manage his daily duties as President.

                        Evernote’s camera also integrates with Post-It, Moleskin notebook pages, and business cards. When you take a photo of any of these, the camera will capture the information and format this for Evernote so that it’s quick to find it when you search.

                        OneNote, on the other hand, dominates the Android environment. In addition to the app, Android users will also find a OneNote floating badge on the side of the home screen. So you can take notes on the go very quickly.

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                          Source: MS Power User

                          Another factor to consider is the cloud storage you use. For you to sync OneNote across different devices, you’ll need to first set up an account with OneDrive, which is Microsoft’s cloud storage service.

                          “This is something that Evernote users like me don’t have to worry about,” according to Matt Willens, Head Attorney for Willens Law Offices. “Whether you use a free account or one of their paid plans, you can immediately sync your devices without having to get a separate cloud storage account.”

                          The drawback here is the amount of storage and number of devices that you can sync. Free users are only given 60MB of storage space and can sync up to two devices. If you need more storage space, you’ll have to get the paid plans.

                          Which app is better for improving memory and productivity?

                          The honest—and most straightforward—answer is:

                          It depends on you.

                          While Evernote and OneNote have their strengths and weaknesses, how well it will help improve productivity and memory greatly depends on what works best for you.

                          If you find that you’re able to work best and remember things more using visual cues, OneNote will be the best productivity app to use. However, if you consider the speed and ease of finding the information you need as your top priority, Evernote will be your best option.

                          Since both productivity apps have free versions, you can give both a try and see where you’re most comfortable. In the end, the right productivity app to use is one that complements the way you work and do things rather than dictating to you how you should get them done.

                          Featured photo credit: Yura Fresh via unsplash.com

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