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Advice for students: Getting details right

Advice for students: Getting details right
Pen

    According to a survey developed by OfficeTeam, 84% of executives polled consider one or two typos in a résumé sufficient to remove a job-candidate from consideration. One or two typos! Translated into academic terms, one or two typos in a paper would equal a failing grade.

    I’m not sure how much I want to trust this poll: the number of executives polled is small, and “no typos” might be a rule that strictly applies only in some Platonic ideal (or nightmare) of a workplace. Still, this poll offers a cautionary reminder to college students thinking about their futures: the world beyond college is a tough place, with standards that are sometimes far more stringent than those of even the strictest professor. Here are a few details to get right, always, when you are writing for a college class. They might be details that no professor or teaching assistant will ever take time to comment on. But they are things to get right, even if no one seems to be watching:

    Use one space after a period. Two spaces were the norm when everyone produced monospaced text with a typewriter. Using one space is a good way to show that you’re at home in print (where additional space after a period now looks like an unnecessary gap) and in html (where the second tap of the spacebar doesn’t register). If you were brought up with “two spaces” and find it a difficult rule to break, use search-and-replace in your word-processor to find and eliminate extra spaces.

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    Two hyphens equal an em dash. If you’re using Microsoft Word, you can get a proper em dash in your text by going to Tools, AutoCorrect Options, AutoFormat As You Type, and checking the box next to “Hyphens (–) with dash (—).” In OpenOffice.org, go to Tools, AutoCorrect, and check both boxes next to “Replace dashes.” In print, the em dash—a really useful mark of punctuation—does its work without additional spaces, as in this sentence. In html, proper dashes (like proper quotation marks) don’t display properly on all systems and sometimes make a mess of line length and word-wrap, so double-hyphens preceded and followed by spaces — like these — seem to be fine.

    Take care with your title. Use the same point-size that you’re using in your essay (a jumbo-sized title looks silly). Type your title without quotation marks (unless the title includes a quotation), and don’t capitalize entire words. Capitalize articles, prepositions, and coordinating conjunctions only if they’re first or last words. Type the words of a quotation just as they appear in the source, adding an initial capital letter if necessary. If you need more than one line, break your title across the lines in a logical way. Not

    “To be or not to be”: Hamlet’s Soliloquy and Modern
    Introspection

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    but

    “To be or not to be”:
    Hamlet’s Soliloquy and Modern Introspection

    Take care with the titles of works you’re referencing. Titles of longer works that stand on their own — a long poem, for instance, or any book — should be underlined or italicized; titles of shorter works such as a short poem, a short story, or a song go in quotation marks: Homer’s Odyssey, Proust’s Swann’s Way, Blake’s “The Tyger,” Eudora Welty’s “Why Live at the P.O.,” Duke Ellington’s “Mood Indigo.” For more complicated title questions, consult a standard source (Chicago Manual of Style, MLA Handbook, Publication Manual of the American Psychological Association). One more small but important point: novel is not a synonym for book. The Chicago Manual of Style, for instance, is not a novel. Swann’s Way is.

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    Take care with spelling proper names. If you’re writing about, say, Mihaly Csikszentmihalyi’s book Flow: The Psychology of Optimal Experience, add the author’s last name, properly spelled, to your AutoCorrect entries, so that you can have it appear by typing its first few letters. You especially don’t want a misspelling or typo in your professor’s name or your own name. (I’ve seen that happen several dozen times.)

    Get in the habit of turning in work that’s finished by stapling the pages of an essay in the upper-left corner. Or use a paper clip if one is requested. Loose pages or folded-down corners suggest indifference toward your work and a lack of courtesy toward your reader.

    Some professors and teaching assistants will not notice or correct these sorts of details. Others might notice and simply grumble. And some academics seem to enable carelessness in their students, even bringing a stapler to class when an essay is due. So why bother? By doing so, you cultivate a habit of careful attention that will serve you well in the world beyond the classroom.

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    Michael Leddy has published widely as a poet and critic. He blogs at Orange Crate Art.

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    Last Updated on February 15, 2019

    7 Tools to Help Keep Track of Goals and Habits Effectively

    7 Tools to Help Keep Track of Goals and Habits Effectively

    Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

    Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

    Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

    So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

    Joe’s Goals

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      Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

      Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

      Daytum

        Daytum

        is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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        Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

        Excel or Numbers

          If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

          What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

          Evernote

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            I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

            Evernote is free with a premium version available.

            Access or Bento

              If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

              Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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              You can check out Access and the Office Suite here and Bento here.

              Analog Bonus: Pen and Paper

              All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

              Conclusion

              I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

              What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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