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4 Clever Ways to Access Your Data While Traveling

4 Clever Ways to Access Your Data While Traveling

Times have changed, and what was considered normal just a couple of years ago, isn’t such nowadays. For instance, the concept of traveling without remote access to our data is no longer acceptable.

That’s not necessarily a bad thing: for example, I’m all excited about the possibility of having all of my most important data available on the go. I mean, what’s the point of having only desktop-available data? What happens if I travel and need to send an important attachment? Or what if I’m visiting a friend and want to show him some pictures of my dog? Shouldn’t it be perfectly normal for me to be able to do this?

That’s why we’ve invented welcomed the 21st century so eagerly—these days we have things like iPads, Androids, iPhones, and such, and we should use them to our benefit, not just to browse Facebook. For example, why not using them to get access to all data important to us with no hassle? Here are my favorite ways to do this:

1. SugarSync

SugarSync

    Just to give you a short explanation of what SugarSync is I can say that it’s exactly like Dropbox—only better. There are a couple of things SugarSync does way better than Dropbox:

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    • You get 5GB of free disk space instead of just 2GB.
    • You can backup and synchronize any folder you wish, not just the one named Dropbox.
    • You get a much better iOS app (not to mention that there are apps available for every major mobile platform).

    The rest of the functionality is pretty similar to Dropbox’s, so you get in-the-background data synchronization and backups.

    Since we’re talking about accessing your stuff while traveling, however, let’s focus on that. The iOS app allows you to access all of your backed up content even if you don’t have it on your iPad. In addition, you can pick certain folders to be synchronized to your iPad as well, which is probably the quickest way to get any file on an iPad.

    With SugarSync, you’ll never have to fear that you’ve left something important at home.

    2. Gmail

    gmail offline

      (I know that listing Gmail here seems too obvious, but bear with me—remember we’re talking about traveling.)

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      The thing with email is that it’s only effective if your mailbox is in the exact same state, no matter where you access it from. That’s why using any desktop apps is becoming a bit obsolete. This is also why Gmail has gained so much popularity over the years: thanks to its web-based interface, it’s accessible from anywhere.

      Also, Gmail has a number of mobile apps available. If you use a couple of devices at the same time, you can get an app on every one of them. Android, iPad, iPhone, you name it. Gmail gives you the option of hooking up every email address you own, not just the ones ending with @gmail.com. Feel free to visit the official tutorials (here) to find out how to do it.

      3. Reading Devices

      kindle fire
        pocket

          Reading is a great relaxation activity, mostly because you can do it at all times and in all places. However, wouldn’t it be nice to be able to come back to your reading exactly where you left off? If we’re dealing with traditional books, then it’s quite simple, but with digital—or better yet, online content—it’s a completely different story.

          For digital books, consider getting Kindle , for which there are apps available for PC, Mac, iOS, and so on. What’s great about Kindle is that it automatically synchronizes and remembers the page you’re on, regardless of the device you’re using at the moment.

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          For online content, you might like to get Pocket. This is a very clever service that lets you mark any webpage for “reading it later”, and then you can access your reading list from every device where you have your Pocket installed (again, Android, iOS, web access).

          4. Google Drive

          google-drive-logo

            Google Drive is the final tool on this list (Google Docs is now a part of Google Drive).

            The idea is simple: you get an online drive from Google where you can keep your Google Docs files (and other ones too), then by using mobile apps, you can access those files whenever you want. Just like Gmail, everything is easy to use and very functional. To be honest, I’m a big fan of Google Drive and I use it for a number of different things: keeping track of all my articles, my to-do lists and GTD-related projects, my shopping lists, my financial spreadsheets, my workout schedule, my travel plans, and my things-to-eat list.

            I bet the last one raised your eyebrow—what’s a “things-to-eat” list? Well, I’m a fan of healthy eating and preparing my own food, so I like to list every interesting idea I get the minute inspiration strikes me.

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            If you’re not an “I-handle-my-own-food” type of person then you can still use this “things-to-eat: concept pretty effectively: you can, for instance, list the restaurants you want to visit— find them on Zagat, or Yelp; or the things you want to get delivered through a food delivery service—like eDiets, Diet-to-Go, or BistroMD. You can choose whatever works for you.

            When it comes to the above, I encourage you to move your own “something”-lists to Google Drive too: you’ll make them much more accessible, and available from any device.

            Using Google Drive for productivity-related things is pretty straightforward, including keeping any financial spreadsheets (although you should add some additional file protection there), and when it comes to working out and dieting, you’re free to use whatever type of file suits you best (I use simple text documents).

            This concludes my list. Do you have any more ideas on how to access your data while traveling? What would look good as the item #5 on this list?

            Featured photo credit:  young woman using laptop on the beach via Shutterstock

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            Last Updated on December 30, 2018

            18 Best Time Management Apps and Tools (2019 Updated)

            18 Best Time Management Apps and Tools (2019 Updated)

            No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

            If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

            But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

            Let’s dive straight into the list…

            1. Rescue Time — Use your time wisely

              If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

              Download Rescue Time

              2. Remember The Milk — Keep on top of all your tasks

                If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

                Download Remember the Milk

                3. Focus Booster – Boost motivation to complete tasks

                  This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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                  Download Focus Booster

                  4. Toggl – Keep track of time spent on projects and tasks

                    This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

                    Download Toggl

                    5. Dropbox — Store and send large files easily

                      There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

                      Download Dropbox

                      6. Evernote — Keep all your notes in one place

                        Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

                        Download Evernote

                        7. Mind42 — Focus on tasks at hand with mind mapping

                          Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                          Download Mind42

                          8. SyncBackFree — Back up and sync your files effortlessly

                            This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                            Download SnycBackFree

                            9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                              Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                              Download MyLifeOrganized (MLO)

                              10. 1Password — Have all your passwords remembered

                                This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                                Download 1Password

                                11. Pocket — Keep your eye on the ball

                                  When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                                  Download Pocket

                                  12. [email protected] — Boost your attention span

                                    This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                                    Download [email protected]

                                    13. Launchy — Interact with your computer in a smart way

                                      This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                                      Download Launchy

                                      14. Forest — Boost your focus by growing a forest

                                        This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                        Download Forest

                                        15. Trello — Track your projects in a highly visual way

                                          This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                          Download Trello

                                          16. Wunderlist — Digitalize your to-do lists

                                            Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                            Download Wunderlist

                                            17. TimeTree — Have a shared calendar with your family

                                              This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                              Download Time Tree

                                              18. Todoist — Capture and order all your tasks and activities easily

                                                Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                                Download Todoist

                                                The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                                Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                                40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                                More Recommended Productivity Experts on Lifehack

                                                • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                                • Carl Pullein — A renowned productivity and time management coach
                                                • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                                Featured photo credit: Unsplash via unsplash.com

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