Advertising
Advertising

A Professional Organizer’s Favorite Software

A Professional Organizer’s Favorite Software
Mind Manager

Call it an occupational hazard, but I really enjoy finding software that saves time and helps people be more productive. Here are a few things I have found that make my life and my client’s lives much easier.

Advertising

ActiveWords
I have been using this software for several years and don’t know what I would do without it. ActiveWords allows you to create your own computer shortcuts, just like making macros that work anywhere on your computer. It allows you to quickly paste blocks of text, open folders, open documents, launch programs, and go to specific web pages. You trigger the shortcuts by typing the ActiveWord that you choose, and then typing a trigger key, preset at F8. You can create text substitution shortcuts to plug in preconfigured blocks of text anywhere you like. For example, you could set up an ActiveWord “billofrights” and it would paste the entire Bill of Rights where you want it at any time. I use it to type my address and phone numbers, among many other things. I have documents I like to access quickly, like my collection of quotes, so I have it open by just typing “quotes” from literally anywhere I am working. I can open a browser and view my blog by just typing “blog.” There is so much to say about this application that it would take up an entire article by itself. I would recommend watching their tutorials for a quick orientation.

Advertising


SnagIt
Yes, you can take screenshots by using the “Print Screen” key, but once you experience SnagIt you will never be satisfied with anything else. You can capture a selected region of the screen, an entire scrolling window, and many other capture profiles. You can even have SnagIt record a video of your screen. You can have it delay the capture for a few seconds while you click a dropdown menu, and you can choose to have the cursor showing or not. Once the screenshot is captured, it goes into the SnagIt Editor, where you can easily annotate it with arrows, circles, callouts, text, and many other choices. SnagIt is particularly useful for communicating with other people such as a web developer, a marketing person, or a tech support person, showing them exactly what needs to be fixed or changed. It’s absolutely indispensable for writing procedures and instructions.

Advertising

MindGenius and MindManager
These two applications are for mind mapping, which is one of the best ways to organize your thoughts, take notes, plan something, or just brainstorm. These two applications are made by different companies and there are pros and cons to each one. I find MindGenius easier to learn, but MindManager has more advanced features and more integration with popular applications, and they have a Mac version. In both cases, you can export your ideas from the mind map into Word and other applications.

Advertising

Lorie Marrero is a Professional Organizer and creator of The Clutter Diet, an innovative, affordable online program for home organization. Lorie’s site helps members lose “Clutter-Pounds” from their homes by providing online access to her team of organizers. Lorie writes something insanely practical every few days or so in the Clutter Diet Blog.

More by this author

6 Reasons to Keep Receipts…Or Not! Prefer Paper Planners? 3 Best Calendars You’ve Never Heard Of Organizing Saves You Money: 8 Valuable Opportunities The Seven Essential “Stations” Every Home Should Have Five Common Working-At-Home Problems- Solved!

Trending in Technology

1 8 Replacements for Google Notebook 2 7 Tools to Help Keep Track of Goals and Habits Effectively 3 7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019 4 10 Smartest Productivity Software to Improve Your Work Performance 5 18 Best Time Management Apps and Tools (2019 Updated)

Read Next

Advertising
Advertising
Advertising

Last Updated on May 14, 2019

8 Replacements for Google Notebook

8 Replacements for Google Notebook

Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

  1. Zoho Notebook
    If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
  2. Evernote
    The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
  3. Net Notes
    If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
  4. i-Lighter
    You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
  5. Clipmarks
    For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
  6. UberNote
    If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
  7. iLeonardo
    iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
  8. Zotero
    Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

Advertising

In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

Advertising

Advertising

Read Next