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A Googly Job Search

A Googly Job Search

    Even at the best of times, starting a focused job search is a complicated process that includes research, deadlines, preparation and follow-up.

    Luckily, Google offers many services and applications that help you manage the job search project and plan your next action steps.

    Start fresh, eliminate the distractions of your existing Google profile and create an account dedicated to your project.

    Gmail

    The first task is to pick a professional sounding  name for your email address.

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    Gmail has been around for a long time, so getting an address that incorporates your name is going to be difficult.

    Before complicating the process, consider the following tips:

    • Do not bury your name behind another word.
    • Put your last or first name at the forefront.
    • Make it recognizable, memorable and easily searchable.
    • Avoid additions to the address that gives away your birth year. It is not professional and will lead to age discrimination.

    Acceptable formats:

    • Adding a middle name or initial to the address.
    • Add relevant keywords to the end of your name in the address
    • Use anything that describes your field of work, including such words as writing, engineering or marketing.

    Do not corrupt the inbox with avoidable spam or expose your address on websites that will fill your account with junk mail.

    Think of the address as a lifelong professional account that serves as a depository of your professional information, including your resumes, notes, ideas and business contacts. Properly maintained, this will always be your starting point for future career changes.

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    Even after the account has served its purpose, you might use a filter to forward important emails to your personal inbox.

    Google Reader

    While Reader unifies news and blog feeds into one location, it can do the same for job postings. Use reader to subscribe to RSS feeds from specific companies or from career mega sites like Monster.com.

    Advantages of using Google Reader:

    • Searches are more efficient when you remove the need to review multiple sites for new job postings.
    • Listing the files by dates and marking posts you have already read, eliminates the need to review older posts.
    • Reader allows users to share feeds with people who have similar interests.
    • It avoids cluttering up your existing Reader account with distracting posts from blogs or news sites..

    Other possible uses:

    • Subscribe to relevant feeds like industry blogs, career blogs or feeds from companies you want to work for.
    • Search all the feeds for specific keywords.
    • Add industry or career podcasts.

    Google Maps

    There is no need to repeat searches or direction requests when you process everything through Google maps. You can generate maps and attach them to documents, emails, contacts and appointments on your Google account. Therefore, driving to your second interview is as easy as pulling up your last appointment with the potential employer.

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    Google Alerts

    Google alerts can automate the process of searching for the same keywords every day.

    Tips for Keyword Alerts:

    • Create a vanity search alert, to be aware of how your name is appearing on the internet. This knowledge allows you to diffuse, explain or eliminate posts on the internet that might embarrass you.
    • Use specific search strings to find recently posted job ads on the internet.

    Google Contacts

    Import relevant industry contacts into your Gmail account, including your references or recruiters. You can cross-reference your contact list with LinkedIn, and update any changes to their information.

    You might even create an email distribution list for specific groups to update them on your job search, ask for possible leads or announce a new position.

    Google Calendar

    Create a new calendar dedicated to your job search. Limit this calendar to your firm appointments which includes interviews and submission deadlines.

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    Then create a secondary calendar to list reminders. These reminders include 1 to 2 week follow-ups to completed interviews and  application submissions..

    Furthermore, attach pertinent documents such as the original postings, resumes and cover letters to appointments and reminders. To avoid any conflicts between your personal and professional appointments you should sync your various calendars into one. You can then toggle each calendar on or off as your organize your week.

    Google Documents

    The strongest reason for a  separate profile is to consolidate all of your career documents.

    In particular, documents can be added to a hierarchy of folders:

    • Create a primary folder that contains your original resume and cover letter. These templates will be edited to fit different job applications.
    • Then make  general folders which are divided by industry.
    • Create sub-folders by specific job postings and place the post, resume and cover letters in that folder.
    • Afterwards you can share specific folders with other Google users so they can assist you in proof reading your applications.

    The key to any career change is the ability to maximize your time and attention. Haphazard searches and disorganized documents will limit the quantity and quality of your applications. Consequently, a consolidation of your work and connections in the cloud will give you complete control over your job search project.

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    Last Updated on October 16, 2019

    11 Meeting Scheduler Apps to Boost Your Productivity

    11 Meeting Scheduler Apps to Boost Your Productivity

    Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

    Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

    Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

    In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

    1. ScheduleOnce

      ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

      ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

      ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

      Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

      Available on Web

      2. Calendly

        Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

        You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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        Available on Web | Google Chrome Extension

        3. Assistant.to

          For those who use gmail, Assistant.to is a super simple solution.

          From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

          While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

          Available on Web

          4. Acuityscheduling

            Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

            It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

            Available on Web | iOS | Android

            5. Pick

              Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

              At $3 a month, this is a great tool for quick scheduling.

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              Available on Web

              6. X.ai

                For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                Available on Web

                7. YouCanBook.me

                  is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                  They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                  Available on Web

                  8. Doodle

                    Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                    It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                    You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                    While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                    Available on Web | iOS | Android

                    9. WhenAvailable

                      WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                      Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                      Available on Web

                      10. Rally

                        Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                        Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                        Available on Web

                        11. NeedtoMeet

                          Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                          NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                          While they have a free account, you can unlock all features for only $19 a year.

                          Available on Web

                          Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                          In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                          To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                          Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                          A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                          Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                          If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                          Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                          With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                          The Bottom Line

                          Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                          Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                          Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                          Featured photo credit: rawpixel via unsplash.com

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