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7 Ways to Use Evernote

7 Ways to Use Evernote

Evernote

    Last week, Lifehack founder Leon Ho introduced me to the beta note taking application Evernote. Evernote boasts a variety of features that make it an excellent application, including automatic synchronization between the web and your other devices, tagging and sorting features, an online client that makes it accessible from anywhere, and a search feature that can even search text stored within images.

    From the developers themselves:

    Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from anywhere.

    I’m a big fan of anything that keeps my data synchronized between devices, let alone totally automatically, so I was keen to give Evernote a try. It has grown on me in a short amount of time. It’s great for keeping snippets of information, replacing stickies and taking down notes, and pasting research from the web into.

    It’s got a pretty unique set of features and fills a gap in my workflow I’d been looking to fill in terms of applications, so today we’ll look at seven ways to use Evernote to make life easier.

    For the record, I’m not affiliated with Evernote in any way, and I haven’t had any communication with the developers before – it’s just an insanely useful application that anyone interested in productivity can benefit from.

    1. The office cleaner: usually, by the end of the day when I zero out my email inbox and desktop, I’ve built up a collection of text files that I used to take down spur-of-the-moment notes. If the phone rings, I open a new text file as I answer it; if I have an idea while I’m working on something, it goes straight in a text file. It’s just more clutter that’s hard to find a suitable place for at the end of the day.

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    The same goes with sticky notes that get plastered around the edges of the monitor, and even scraps of paper floating around the desk (and floor… and ceiling!). One of the best, yet simplest, uses of Evernote has been to store those day-to-day snippets of information in a more organized, less cluttered manner. Let Evernote clean your office.

    2. Share information unobtrusively: instead of being “that guy” who sends every last scrap of info, relevant or not, in a new email to ten people at a time, store that information with Evernote and share it with the relevant people; you won’t clog up their email anymore, and they have more control of their own time back. It’s hard to zero out an inbox when everything’s being sent there whether you need to deal with it now or not.

    3. Sneak some work home without anyone knowing: got a spouse who gets snarky when you bring work home with you? Don’t make it so obvious – just save your material as an Evernote entry and sync when you get home.  It’s less likely to be spotted than the bulky folder you walked in the door with last week.

    Spouses aside, working in Evernote can make taking your work home a lot easier than emailing Word documents or transferring them to your PDA or laptop before you leave. Just hit the Sync button and you’re done.

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    While we’re on the topic, from a productivity point of view, work should only be brought home when it’s unavoidable – a good work-life balance is important to maintaining peak efficiency.

    4. Create a single research document: I recently wrote an article on digital rights management that involved a lot of online research, which I stored by keeping bookmarks in Firefox. The downside was that when I came back to write, I had to open all my tabs again and find the appropriate sections on each page.

    It’s much easier to take the relevant content from each page, including a link in case you need to go back, and pasting them into a single Evernote entry that gives you all the necessary information in a more concise and manageable format. If only I did this at the time!

    Instead of bookmarking your resources when you do research online, compile the relevant information from each page into a research file in Evernote.

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    5. Take notes during meetings without transcribing, or for that matter transferring them to other devices. Type away as your boss prattles on and before you’re even back at the cubicle, the notes are on your desktop (great if you process notes into GTD action items immediately after a meeting).

    6. Keep an always-accessible idea file: one of the best things any writer or blogger can do is start an idea file. It can be hard to think of new ideas constantly, and when you do come up with one, it tends to happen in a very strange, awkward spot. Evernote means that you’ll almost never be caught without a way to capture it and compile an idea file – once that list starts filling up you’ll never be short on something to write about.

    7. Plan big projects in Evernote – start a new notebook for a particular project and sort different tasks and research topics using the tags feature. Now, everything you could possibly want to recall or act on regarding a project will be in one spot.

    Evernote Invitations

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    If you want to skip the wait to get into the beta, I’ve got five invites in my Evernote account that I can give away. I’ll send them to five commenters who come up with a really unique way to use Evernote in the next twelve hours.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on October 28, 2020

    How to Take Time for Yourself and Restore Your Energy

    How to Take Time for Yourself and Restore Your Energy

    Do you ever find yourself longing to take time for yourself? Many of us are so busy with work, school, and home life that often there is no time left over to do something that you enjoy. What follows are some ways to carve out that essential time you need to slow down, enjoy life, and rejuvenate your mental and physical health.

    The Importance of Self-Care

    In today’s on-the-go society, taking time for yourself is often looked upon as being selfish or unproductive. You have a job to do, kids to take care of, meals to cook, bills to pay, and the list goes on. How can you possibly justify taking time out for self-care without feeling guilty[1]?

    The truth is that without self-care, you’re not giving yourself a fighting chance to give your best to each aspect of your life. If you don’t take care of your own needs first, you’ll find yourself burnt out and struggling in everyday life before you know it[2].

    Take time for yourself with self-care

      Shift your perspective and accept that taking time for self-care is key if you truly want to live a productive, happy, and successful life.

      Simple Ways to Take Time for Yourself

      Finding time to focus on self-care can be difficult, especially with the demands of work and family life. Often, scheduling time before you need it can be a great to way to ensure you don’t skimp on the all-important personal time. Here are a few simple ways to take time for yourself.

      Evenings With Yourself

      Try to save certain weeknights just for you. If others ask you to do things those nights, just tell them you have plans. Use the time for gardening, reading, exercise, thinking, or the ultimate luxury of doing nothing!

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      Monthly Treat

      Schedule a treat for yourself once a month. It could be on your lunch break, a weekend, or it could be leaving work early. Maybe you get a spa treatment, go see a movie, a haircut, play golf, or whatever treat you’re always thinking about but rarely get to do.

      Schedule it in at least a month before to ensure that nothing gets in the way of that time.

      Buy Tickets in Advance

      Buy tickets for a baseball game, theater production, concert, or any other event you would enjoy. Having the tickets already in hand will force you to make it happen!

      Leave Work on Time

      This is one of the simplest things you can do when you’re craving personal time. Many of us stay at work late on a regular basis. If this is you, make it a point to leave work exactly on time at least once a week, if not more[3]. And then enjoy that time by participating in your favorite hobby or spending time with a friend you rarely see.

      Join a Group

      Joining a group can be a great way to include socializing when you take time for yourself. Find a group or club that revolves around an interest or passion of yours or something you’ve been wanting to try. You can find a book club, photography club, or bird watching group. It can be anything that helps you feel rejuvenated.

      Take an Adult Education Class

      Have you been wanting to learn something new or brush up on something you learned a while back? There are tons of free online classes, and many community colleges also offer free or cheap classes.

      You can learn a foreign language, try yoga, or brush up on your painting skills.

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      Exercise

      For busy people it can be difficult to make time for this, but it’s important to do so. A new habit is started with just one step.

      For example, you can walk for 20 minutes in the morning, and then build on that success daily. Vary how you spend that time. On some days use the time for thinking and daydreaming. Other days you can listen to motivational audio, and on days you want a real boost, listen to your favorite music!

      However, if you’ve been exercising for a while and usually listen to music, try go without any input for a change. Instead, let your mind wander and expand.

      Here are some ways to find time for exercise in your busy life.

      Taking Time for Yourself on the Go

      Some of us spend hours commuting to and from work. This can be a great chance to take time for yourself!

      Commute Via Public Transportation

      If you can, ditch your car and let someone else do the driving. Use that time to plan your day or do some reading, writing, creative thinking, or even meditation.

      Driving in Your Car

      Make the most of this time, and vary how you spend it. If you always listen to music, perhaps also try educational radio (NPR), audio books, or even quiet time.

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      Use that quiet time for brainstorming. Either think in your head or even talk your ideas out loud. Bring a voice recorder. You could write a book via voice recorder over time.

      Waiting in the Car

      If you find that you have a certain amount of “waiting time” in your life, change how you perceive it. Instead of “waiting time,” you can instantly change it into “free time” by reading a book, writing a to-do list, or practicing meditation.

      Two Birds With One Stone

      Look for ideas where you can fit in time for you within things you need to do already or that will have multiple benefits. See the ideas below to give you an idea.

      Walk to Work

      This is a a great one because you’re accomplishing many things at once. You’re getting exercise, you have time to think or enjoy music/audio, and you’re helping to save the environment.

      Arrive Early

      Any appointment that you have, plan to arrive 15-30 minutes early. Then use this time to sit back and relax with a book or magazine.

      Volunteer

      There are so many benefits with this. You make a difference for others, escape work and personal worries, and grow as a person. This about what kind of volunteering interests you and find a group to join. It could be environmental, educational, or anything that brings you a sense of purpose.

      Eat Lunch Alone

      Try sneaking away for a quiet lunch alone on a park bench or even in your car. Enjoy some quiet time with no one to talk to and no distracting noises.

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      Time Away From Kids

      You love your kids, but sometimes you just need a break from parent life. Here are some ideas to help you step away from that role for a bit.

      Organize a “Mom’s/Dad’s Morning Out” Circle

      If you have a friend or group of friends, you could arrange to share babysitting services a few times a month so that others in the group get some time alone.

      Hire a Babysitter

      Make a plan to have a babysitter that you trust watch your children once a month or once a week so that you can take time for yourself. Take it a step further and make that a date night or a night you participate in a class or hobby.

      Find a Gym With a Babysitting Service

      Find a gym that offers childcare so that you can take a yoga class, do some strength training, or even work out with a personal trainer. Make sure you fully research the safety of their childcare program first, though, and get some references if possible.

      The Bottom Line

      If you feel like you need to take time for yourself and relieve stress, there are many ways to do it. Even if you have a chaotic life where there seems to be only seconds to spare on any given day, it’s possible to carve out time for yourself by simply planning ahead. Make this a monthly occurrence to begin a healthy self-care habit.

      More Tips on Self-Care

      Featured photo credit: Erwann Letue via unsplash.com

      Reference

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