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7 Ways To Manage Emails So They Don’t Eat Up Your Time

7 Ways To Manage Emails So They Don’t Eat Up Your Time

If you are like me, then you probably spend a good amount of time each day managing your e-mail. However, I would probably be spending much more time if I did not find efficient ways to manage my email inboxes. I have heard of others complaining about their e-mail inboxes containing over 1,000 unread messages, and well, that just amazes me.

Below are tips to effectively and efficiently manage emails in your life.

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1. Do not check your e-mail excessively.

Yes, checking your e-mail and handling them as they come in is nice, but if you are obsessively checking your e-mail and wasting time by re-reading the same e-mails over and over again, then you are not saving any time. Set a designated time (or times) each day to read and reply to e-mails. This will significantly help you have a better work-life balance.

2. Label your e-mails.

With most e-mail inboxes, you should be able to label your individual e-mails. This way you can label certain e-mails as items that you need to immediately respond to, items that can wait, items that are personal, items that are business related, and so on. Labeling your e-mails can save you a lot of time because you can glance over the e-mail instead of having to open it up.

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Also, if you read an e-mail and you determine that it can wait until later to respond to because it is not urgent, you may want to label it as “unread” so that you do not forget to reply to it later. This way you can easily skim through e-mails and determine what needs to be responded to immediately and what can wait until later.

3. Have a template.

If you find yourself saying the same thing to multiple people, then you might want to create a standard template. Of course, you should still personalize these e-mails if you can, but if you say the same thing in many e-mails, then having a template can save you a lot of time.

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4. File your e-mails once you are done.

A clean e-mail inbox is a wonderful thing. Once you are officially done with an e-mail, completely file it away so that it does not show up in your main e-mail inbox anymore. This way you will not waste time by wondering if you have read the e-mail yet or not. Instead, you will know that the work is done because the e-mail is gone.

Also, having a smaller number of e-mails show up in your inbox can be refreshing and less stressful.

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5. Unsubscribe from website e-mails that you do not use.

Everyone receives e-mails that they never open but receive all the time. If you have these type of e-mails popping up in your e-mail inbox daily or weekly, unsubscribe from them. These can be from retail stores, social media websites, and so on. Also, turn off any notification alerts to websites that you do not really need notifications to.

6. Handle e-mails as you read them.

Instead of reading every e-mail in your inbox before responding or handling any of them, you should try to handle each e-mail as it comes in so that you do not have to spend time reading each e-mail more than once. Read and be done with it.

7. Do not send as many e-mails.

If you do not want to receive many e-mails, then do not send as many out. It is that simple. The more e-mails that you send, the more e-mails that you are likely to get back.

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Published on September 20, 2018

11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

Minimizing Tabs

Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

Incognito Mode

Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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  1. Press Ctrl/Command+shift+N
  2. Select File Menu and choose New Incognito Window
  3. Download extension New Incognito Window

This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

Save Webpages as PDF Files

Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

Open Recently-closed Tabs

Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

One is by pressing Ctrl/CMD+Shift+T.

The other approach is to click on the three vertical dots on your browser and hover over “History”.

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Solve Mathematical Problems

Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

Play Media Files

Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

In addition, you can view images, PDF files and Microsoft Office files, too.

Navigate Swiftly Between Tabs

With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

Stay Focus(e)d

Computers nowadays have awesome capabilities.

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Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

Grammarly for Editing

Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

Loom

There are times that words in an email or written text in a chat app will just not convey the right meaning.

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There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

Chrome Calendar Extension

No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

Final Thoughts

Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

Featured photo credit: Andrew Neel via unsplash.com

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