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7 Ways To Manage Emails So They Don’t Eat Up Your Time

7 Ways To Manage Emails So They Don’t Eat Up Your Time

If you are like me, then you probably spend a good amount of time each day managing your e-mail. However, I would probably be spending much more time if I did not find efficient ways to manage my email inboxes. I have heard of others complaining about their e-mail inboxes containing over 1,000 unread messages, and well, that just amazes me.

Below are tips to effectively and efficiently manage emails in your life.

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1. Do not check your e-mail excessively.

Yes, checking your e-mail and handling them as they come in is nice, but if you are obsessively checking your e-mail and wasting time by re-reading the same e-mails over and over again, then you are not saving any time. Set a designated time (or times) each day to read and reply to e-mails. This will significantly help you have a better work-life balance.

2. Label your e-mails.

With most e-mail inboxes, you should be able to label your individual e-mails. This way you can label certain e-mails as items that you need to immediately respond to, items that can wait, items that are personal, items that are business related, and so on. Labeling your e-mails can save you a lot of time because you can glance over the e-mail instead of having to open it up.

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Also, if you read an e-mail and you determine that it can wait until later to respond to because it is not urgent, you may want to label it as “unread” so that you do not forget to reply to it later. This way you can easily skim through e-mails and determine what needs to be responded to immediately and what can wait until later.

3. Have a template.

If you find yourself saying the same thing to multiple people, then you might want to create a standard template. Of course, you should still personalize these e-mails if you can, but if you say the same thing in many e-mails, then having a template can save you a lot of time.

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4. File your e-mails once you are done.

A clean e-mail inbox is a wonderful thing. Once you are officially done with an e-mail, completely file it away so that it does not show up in your main e-mail inbox anymore. This way you will not waste time by wondering if you have read the e-mail yet or not. Instead, you will know that the work is done because the e-mail is gone.

Also, having a smaller number of e-mails show up in your inbox can be refreshing and less stressful.

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5. Unsubscribe from website e-mails that you do not use.

Everyone receives e-mails that they never open but receive all the time. If you have these type of e-mails popping up in your e-mail inbox daily or weekly, unsubscribe from them. These can be from retail stores, social media websites, and so on. Also, turn off any notification alerts to websites that you do not really need notifications to.

6. Handle e-mails as you read them.

Instead of reading every e-mail in your inbox before responding or handling any of them, you should try to handle each e-mail as it comes in so that you do not have to spend time reading each e-mail more than once. Read and be done with it.

7. Do not send as many e-mails.

If you do not want to receive many e-mails, then do not send as many out. It is that simple. The more e-mails that you send, the more e-mails that you are likely to get back.

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Last Updated on May 14, 2019

8 Replacements for Google Notebook

8 Replacements for Google Notebook

Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

  1. Zoho Notebook
    If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
  2. Evernote
    The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
  3. Net Notes
    If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
  4. i-Lighter
    You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
  5. Clipmarks
    For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
  6. UberNote
    If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
  7. iLeonardo
    iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
  8. Zotero
    Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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