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7 Google Calendar Planning Tips

7 Google Calendar Planning Tips

Google Calendar is my choice for organizing my schedule. I don’t like Microsoft Outlook, but only because I loathe client-side applications for non-creativity-based processes. Here are 7 ways to use Google Calendar to better schedule your life, with a really cool add-on idea to boot.

  • Use Monthly View for Big Ticket Planning– Plan your life and obligations with a month’s eye view to begin with. Use this level to make sure you make time for the things that matter most. Having trouble spending time with your spouse or kids? Build time into the calendar first thing before planning the other obligations. Make exercise a priority by putting it in as a recurring event across the days you dictate in a month.
  • Use NEXT Week for Scheduling– Use weekly view but set it to next week. Make all your appointments for the week after this one, unless there’s a huge time requirement. This gives everyone a chance to arrange their calendars and priorities neatly. People will start to appreciate your scheduling method, and it’ll allow them to prepare for doing business with you.
  • Use Weekly View for Course Correction– As you approach events or activities, firm up your plans in the weekly view. If you have to delete exercise from Monday because you ended up having to take your kid to the doctor’s office, move it to Tuesday. Make sure you don’t “bleed” events, because they wouldn’t be on there, if you weren’t dedicating yourself to accomplishing them in the first place, right?
  • DON’T use Daily View – There’s just no reason.
  • Make a Tally– Count up what types of events are for one topic, which are for another, and make sure you’re balancing. Do you have 71 work-related calendar items and only 4 family? If family matters most, is it just that you’re not reflecting that time in your calendar, or are you missing something?
  • Invite Other People to use Google Calendar– Share your calendar view (or portions- there are granular settings for this), so that people can get a better sense of your time commitments. This might help them NOT bug you with trivial matters. It might prompt them to invite you to something to blow off steam, if they notice your calendar is blocked full. The best of what it does is give people some pre-warning as to how busy your life is. (This also helps cut down on friviolous offers).
  • Make good use of the Reminders Options– I have reminders ping my desktop email, my Gmail account, my phone, and about everything else I could configure. I want to make sure I don’t miss an appointment because some technology silo couldn’t get my attention. Sometimes, this is annoying (acknowledging all those things), but other times, it’s saved me from grave embarassment. Make sure you set the warning time to be long enough that you can take action, but not so long that you forget you were reminded.
  • BONUS IDEA:– Consider hiring a virtual assistant. Rates for virtual personal assistants like Sara Deutsch are reasonable enough (especially if they consider pro-rating for various tasks), and by sharing out your Google Calendar view, you might be able to enable a virtual assistant to help you with things like scheduling (imagine paying $30 a week for this service versus $5000 a year for a phone messaging company or $24,000 a year for a full salary employee). A virtual assistant can be an interesting way to farm out parts of our schedule to others, freeing us for things that matter more to us personally.

Those are my tips. What would you add to that list?

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–Chris Brogan has a full schedule this week, but is still booking appointments at [chrisbrogan.com]. His calendar has an event called Podcamp scheduled on Sept 9-10.

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Published on October 16, 2018

7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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