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5 New Features of iOS 5 That Can Save Time and Boost Productivity

5 New Features of iOS 5 That Can Save Time and Boost Productivity

Well, today is iPhone 4S day and because of its immaculate pre-order sales, it’s a pretty safe bet that many consumers like the idea of a faster, better camera equipped, personal assistant toting iPhone. Not to mention all of the updates that come because of the newly upgraded iOS 5.

So, can the iPhone 4S and iOS 5 make one more productive? Can it help them save time with normal everyday things? Well, no tool can make you more productive, you make you more productive, but a tool can definitely save you time and augment your productivity.

Here are 5 things that iPhone 4S and iOS 5 will help you save time and boost your productivity.

    Reminders

    Reminders is a new app that comes with iOS 5. It allows users to create simple lists of tasks that can contain a due date, a reminder (either a date/time or location), a name, and a note. Pretty simple. But for the masses of people that are GTD fanboys and girls like you, the reminder app will be more than enough to support their productivity.

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    Reminders also syncs with iCloud, so if you have any other iDevices you can get access to your todos from anywhere.

      Fast Camera Access

      One of my favorite new features of iOS 5 is the quick access to the camera. I take a lot of pictures of things that I need to remember for later meetings or phone calls (not to mention awesome pictures of my puppies) and being able to get quick access is nice.

      To get fast access, double click your home button at the lock screen and a camera icon will appear. Touch the camera icon and you are in. I’ve also noticed that when you access the camera this way on the iPhone 4, you won’t get the dreaded “shutter of death”. The shutter opens quickly and you can start snapping away.

        Keyboard shortcuts

        Even though the iPhone’s keyboard is pretty darn easy to use, it can be a little annoying to type and re-type certain phrases over and over again. If you are a TextExpander nerd, then you have probably been using TextExpander Touch on your phone for some time. The only issue is that TE Touch can’t be used system-wide.

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        In iOS 5 under Settings > Keyboard you will notice a new ‘Shortcuts’ section that allows users to enter phrases and a shortcut to get to them. Once you’ve added a shortcut combo, you can type it anywhere on your iPhone and you will see the familiar auto-correct bar come up with your “expanded” shortcut. It isn’t as robust as TE Touch, but still will save you tons of time in the long run.

          iCloud

          iCloud is Apple’s new cloud storage / syncing service that now ships with iOS 5. Signing up for an iCloud account gives you web access to a new email client, calendar, contacts, Find My iPhone, and documents in the cloud. Basically, MobileMe done right. You can then use this account to keep your iPhone in sync with the server, not to mention with all of your iCloud friendly devices.

          This is one thing that the iPhone has been missing that other devices (I’m looking at you Android) have been giving users for a while now. The thing is, and this goes for almost all Apple products, iCloud tends to be more “polished” (not more feature rich, Android fanboys) than any other cloud/mobile service that I have encountered.

          What does iCloud mean for productivity? Ubiquitous email, calendar, and contacts with web access. Not to mention daily “cloud backups” of your iDevice. Enough said.

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          Siri (iPhone 4S only)

          Siri is the voice recognition/personal assistant that ships with the iPhone 4S. There is a really nice video that Jason Snell did from Macworld showing off the personal assistant. While it is still in “beta”, Siri seems to work pretty well and can definitely help out users who don’t have typing access to their phones.

          Siri allows the user to listen to and reply to text messages with voice, search for local businesses and map them, search Wolfram Alpha for statistics and things, give themselves reminders, set timers and alarms, and also manipulate their calendar and email. Yes, Android phones have had speech recognition for a while, but once again Apple seems to have polished this and made it accessible to mere mortals.

            One more thing: Notification Center

            Any productive iPhone user has had to have known that the notifications on iOS stink. They interrupt what you are currently doing and force your attention to them. You could turn them off, but that was really an all or nothing type of approach.

            Apple has added the new Notification Center to iOS 5 that allows user to use a drop-down shade from the top of the iPhone, much like the Android notification bar. In Notification Center you can set up notifications for any app that supports it as well as include snazzy weather and stock widgets. I can’t begin to describe how much time this has saved me from having to “hunt and peck” for app badge icons to see the notifications I have missed.

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            Users can set up their notifications in Settings > Notifications and can choose just how they want them to show up.

            This is just a taste of all of the new features of iOS 5 that can help boost your productivity and save you time. I’m sure we will find more of the small time-savers that Apple has included over the next several days and weeks, but for now these are the most obvious ones. So, if you are a lucky one getting your snazzy new iPhone 4S today, try these 5 (+1) features out to save some time.

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            CM Smith

            A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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            Last Updated on July 8, 2020

            10 Smart Productivity Software to Boost Work Performance

            10 Smart Productivity Software to Boost Work Performance

            Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

            Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

            As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

            In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

            Projects and Tasks Management

            1. Monday dot com

              Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

              The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

              The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

              The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

              Check out the software here!

              2. Asana

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                The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                Check out the software here!

                3. Trello

                  Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                  Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                  Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                  Check out the software here!

                  4. Jira

                    The Jira software is flexible and heralded as the next-generation project.

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                    The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                    The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                    Check out the software here!

                    5. Evernote Business

                      Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                      The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                      Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                      Check out the software here!

                      Communication

                      6. Slack

                        Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                        Check out the software here!

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                        7. Spike

                          Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                          Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                          Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                          Check out the software here!

                          Creation

                          8. Office 365

                            Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                            Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                            You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                            Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                            Check out the software here!

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                            9. Grammarly

                              Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                              Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                              Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                              Check out the software here!

                              Team Analytics

                              10. ActivTrak

                                ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                Check out the software here!

                                The Bottom Line

                                Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                More Productivity Tools

                                Featured photo credit: Domenico Loia via unsplash.com

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