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3 Productivity Benefits in the Microsoft OneNote 2013 Preview

3 Productivity Benefits in the Microsoft OneNote 2013 Preview

The upcoming launch of Microsoft Office 2013 (and OneNote 2013 in particular) promise some solid productivity enhancements. OneNote becomes more collaborative, gains a bit more interactivity/intelligence, and becomes even more mobile friendly. After all, Microsoft OneNote is perhaps the best thing to come out of the Microsoft Office group and OneNote 2013 builds upon some of the additions we got a taste of in previous releases. I spent some time with the OneNote 2013 Preview and I really like what I see from a productivity standpoint because Microsoft is building upon lessons learned from OneNote 2010 — and a multi-platform approach that should help OneNote gain even more fans inside companies and amongst the solo set.

We’ve already shown some love here for OneNote  at Lifehack and I’ve seen some solid improvements in the next release that will benefit new and longtime OneNote users alike.

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Improved Sharing and Synchronization

When OneNote 2010 became an official part of the full Microsoft Office suite, it opened up the door for OneNote to take on more project collaboration roles whether the OneNote user is a freelancer or works inside a corporate cubicle. With OneNote 2013, you can synchronize OneNote across multiple devices using mobile apps for iOS, Android, and Windows Phone. There is also a web interface to OneNote that you can access from any Internet-connected PC. The sharing and synchronization by default extends to SkyDrive and SharePoint, which I like for virtual teams who need to share information. Once you have OneNote content saved to your SkyDrive account or SharePoint site, then you can email other team members a link to the latest OneNote content and never have to worry about emailing the content around — and the hijinks that can ensue as a team tries to stay on the same version.

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    Improved Tables

    As a technical writer, I use tables quite frequently in the documentation and training guides I produce, so I was happy to see improved tools for creating and manipulating tables in OneNote 2013. If you are a frequent user of tables as I am, you’ll find it easier to manipulate table headers, rows, and columns. I didn’t spend too much time on using the tools to create charts and perform calculations, but would definitely want to put them to work if I had a project that could benefit from the feature. This kind of intelligence in OneNote 2013 can open up a lot more potential uses for this already handy application inside businesses and project teams that work with numbers (and other tabular data) and are tired of management by spreadsheet.

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      Improved File Embedding

      When I create OneNote notebooks for projects, I invariably embed files in them. Typically, they are PDFs and Word documents that I gather as part of my research phase. Now with OneNote 2013 , you are able to embed new and existing Excel spreadsheets while providing you with a preview of the charts and diagrams next to your notes. When you update the Excel spreadsheet, you’ll be able to preview the updates in OneNote automatically. If you frequently capture images as part of your notes in OneNote, OneNote 2013’s search feature even lets you find words in pictures. I find this feature to be very handy for me when it comes to finding word in screen captures. I use it in Evernote Premium quite regularly, so its inclusion in OneNote 2013 could push me to reconsider returning to OneNote on a more full time basis.

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        Final Thoughts

        While OneNote 2010 marked OneNote’s full-scale entry into the hearts and workflows of many users, the release of OneNote 2013 takes this productivity and note-taking application to a new level because of its cloud and mobile device integration from day one.

        Are you going to upgrade to OneNote 2013? Let me know in the comments below.

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        Last Updated on June 17, 2019

        40 Top Productivity Apps for iPhone (2019 Updated)

        40 Top Productivity Apps for iPhone (2019 Updated)

        Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

        There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

        Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

        It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

        For Getting Things Done

        1. OmniFocus

        This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

        Download it here.

          2. Forest

          Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

          Download it here.

            3. Things

            Another robust choice, this app is a favorite amongst “productivityists”.[1]

            Download it here.

              4. 30/30

              Recently covered here at Lifehack

              , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

              Download it here.

                5. Any.Do

                A beautiful-looking app that is both easy on the eyes and your wallet.

                Download it here.

                  6. PocketLife Calendar

                  This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                  Download it here.

                    7. Asana

                    We’ve covered Asana here at Lifehack

                    , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                    Download it here.

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                      8. ToDoist

                      This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                      Download it here.

                        9. FlowTasks

                        From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                        Download it here.

                          10. Calendars 5

                          This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                          Download it here.

                            11. Clear – Tasks, Reminders & To-Do Lists

                            A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                            Download it here.

                              12. Due

                              A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                              Download it here.

                                13. Checkmark 2

                                I use this app

                                for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                Download it here.

                                  14. TeuxDeux

                                  Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                  Download it here.

                                    15. Wunderlist 

                                    Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                    Download it here.

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                                      16. Nirvana

                                      For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                      Download it here.

                                        17. Priorities

                                        An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                        Download it here.

                                          For Building Habits

                                          18. Productive

                                          With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                          Download it here.

                                            19. Habitica: Gamified Taskmanager

                                            You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                            Download it here.

                                              20. Streaks

                                              This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                              Download it here.

                                                21. Remember The Milk

                                                Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                Download it here.

                                                  22. Day One Journal

                                                  When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                  Download it here.

                                                    For Files Organization

                                                    23. Evernote

                                                    Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                    Download it here.

                                                      24. Pocket

                                                      You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                      Download it here.

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                                                        25. Sync.Me

                                                        This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                        Download it here.

                                                          26. Droplr

                                                          One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                          Download it here.

                                                            27. Dropbox

                                                            Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                            Download it here.

                                                              28. iDolly 

                                                              In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                              Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                              Download it here.

                                                                29. Soulver

                                                                It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                Download it here.

                                                                  For Working Smarter

                                                                  30. Captio

                                                                  A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                  Download it here.

                                                                    31. Drafts

                                                                    A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                    Download it here.

                                                                      32. NoteShelf 2

                                                                      This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                      Download it here.

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                                                                        33. Doodle

                                                                        This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                        Download it here.

                                                                          34. TextExpander (Legacy)

                                                                          I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                          Download it here.

                                                                            35. Launch Center Pro

                                                                            A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                            Download it here.

                                                                              36. GoodReader

                                                                              This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                              Download it here.

                                                                                37. LogMeIn

                                                                                Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                Download it here.

                                                                                  For Improving Security

                                                                                  38. 1Password

                                                                                  There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                  Download it here.

                                                                                    39. LastPass Password Manager

                                                                                    You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                    All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                    Download it here.

                                                                                      40. Truecallers

                                                                                      Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                      Download it here.

                                                                                        There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                        More Great Apps Recommendations

                                                                                        Reference

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