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20 Top Travel Apps and Tools

20 Top Travel Apps and Tools

In today’s tech age, it really pays to employ every tech tidbit available that may work in your favor. Today, the answer to every problem can be solved with this solution: “We’ve got an app for that!” Navigating the global unknowns is no exception to this rule. Traveling is always fun, but reducing the stresses through some good app choices can go a long way toward having the trip of a lifetime. After all, who doesn’t want to spend less time managing messes and more time making memories?

Apps To Be In the Know:

1) Packing Pro

If you’re like me, you hate to pack, and with airline restrictions on weight and number of bags, deciding what to bring certainly hasn’t gotten easier. Therefore, it helps to have an app that makes this necessity a bit easier. Packing Pro can help you create a list of what to pack from scratch. Or, if you suffer from packers block, you can use a set packing template with categories for men, women, business trips, camping, and more. You can also create a collection of reminders to include things you often forget, such as socks or the often-abandoned phone charger. This app also reminds you to lock up valuables and buy travel insurance, which is a nice safety net should the unthinkable happen.

($2.99 for iPhone/iPad)

2) Mint

When you finally decide on your dream vacation, you need to have a plan to fund it. Mint can help you create a budget to set aside money for travel and also help you track your spending while you see the world. Mint is also synonymous with privacy protection. Money can’t be moved within the app and your data is protected by banking-level encryption.

(Free for Android and iPhone/iPad)

Apps To Be a Travel Pro:

3) FlightTrack Pro

Airline apps are always a good investment, as staying updated on the fluid status of flight times and seat assignments is critical to maximize your travel effectiveness. FlightTrack Pro gives you airport terminal maps, gate numbers, and updated flight times so you always have the most current status on your airline adventure. This trusty app even looks at past historical data and can forecast delays for certain flight plans. It also utilizes SeatGuru’s seat charts to show you the best seats for leg room and amenities.

($9.99 for Android, BlackBerry and iPhone/iPad)

4) Lookout Mobile Security

Are you worried about losing your Android phone or your information on it? Then this app will give you the peace of mind you seek. Lookout regularly backs up the data on your phone and allows you access to it from the web. This little security gem also scans for malware to protect your data. And, in case you lose it, you can access an online tracking feature to find it quickly. Should your phone fall into the wrong hands, using the premium version ($2.99), you can remotely wipe your phone clean of all information to ensure your private data is kept safe.

(Free for Android.)

5) TripIt

This is the organizer’s dream app! Forget dealing with messy itineraries, slips of paper everywhere, and random facts all smashed into your pockets. TripIt lets you put everything for your trip—hotels information, confirmation numbers, car rentals, dinner reservations, daily excursions, and flight information—in one convenient place. You can also access it online or export it to your calendar to help plan day-to-day activities.

(Free for Android, BlackBerry, and iPhone/iPad)

6) Kayak

Kayak is a way to put together multiple scenarios for your trip and chose the best one for your budget and preferences. You can easily filter through different price points from multiple airlines and companies and book hotel rooms, flights, and car rentals all in one place to craft your ideal getaway. You are also be notified of price changes on flights you are considering. Kayak makes hotel selection more easy by providing descriptions, reviews, rates, and photos while directing you to the best site to book your stay.

(Free for Android, BlackBerry, iPhone/iPad, and Window)

7) Spotify

Need some tunes to stay entertained on the plane? This great music-streaming app allows you to create playlists for a database sporting 15 million songs. You can download your music to your phone to save for times you are offline for some in-flight entertainment. You can either pay a $10-per-month subscription fee or simply purchase track lists to your computer individually.

(Free; for Android, iPhone/iPad, Palm and Windows.)

8) Kindle

Need some reading material while you fly the friendly skies? You don’t need to waste precious carry-on space with bulky books. Now, you can read any book from your PC from the e-book marketplace. To make your reading experience more personalized, you can highlight, change font size, page color, orientation, bookmark and look up definitions. This is a great app to bring an amazing e-book library right to your fingertips.

(Free for Android, BlackBerry and iPhone/iPad)

9) Angry Birds

If you have an addictive personality, this game can pull you in quickly. While blocking out the outside world for one of birds with anger management bent on rescuing their eggs before they become omelettes may not be the most productive use of vacation time, this is a great app to keep you sane if you get stuck waiting in line or on the tarmac. You really can kill two birds with one stone, or in this case, several piggies with one bird.

(Free for Android and iPhone/iPad)

Apps to Use On the Go:

10) WhatsApp Messenger

Do you want to stay in contact with friends by text, but have worries about roaming charges? This app eliminates the uncertainty. You can text your friends for free as long as you have a WiFi or 3G connection. You also don’t have to remember phone numbers, since WhatsApp uses your address book to locate your friends easily. (99¢ for Android, Blackberry and iPhone)

11) Skype

Skype is a great tool for calling people, especially when outside the US, since you can talk and text through Skype accounts for free through WiFi or 3G. If you need to call a cell or land line phone, you can make calls for a very low long-distance rate through Skype’s credit program.

(Free for Android, Blackberry and iPhone/iPad)

12) Vocre

You don’t have to travel far in the world to learn that English isn’t often the mother tongue. This app helps you to communicate with locals and translate your thoughts into their own language. Simply choose from English, Chinese, French, German, Japanese, Italian, and Spanish, speak into the mic, and then turn your phone to your new friend and the app will say and write your message so they can understand you.

($4.99 for iPhone)

13) Google Translate

Another great translation app is Google Translate—an app that allows you to translate 58 languages in a very easy-to-use format. You can type or speak the phrases you want to translate and then, with a touch of a button, the language barrier becomes a non-issue.

(Free for Android and iPhone/iPad)

14) Word Lens

Confused by signs and menus in a foreign language? This app helps you figure out if you ordered snails or haggis, or if you are driving the wrong way down a one-way street. Simply take a picture of the printed unknown signage (handwriting won’t work), and translate the text immediately.

(Free to download, but $9.99 to purchase a translation pack for iPhone)

15) Help Call

While no one wants to think about encountering an emergency, it is always good to be prepared. This app locates your global position and then gives you access to local ambulances, police, and fire stations in 126 countries. If you are unable to see to dial the numbers, it even offers the option to shake the phone to make a life-saving call.

(99¢ for iPhone)

16) Pocket First Aid & CPR from American Heart Association

I’m sure you aren’t expecting catastrophe, but emergencies are rarely scheduled events. This app offers step-by-step life-saving information, with images and videos, on how to assist in medical situations. You can also create a personal medical profile with medications, insurance information, and emergency contacts. You even have the option to add it to your phone as wall paper so first responders can easily see it.

($3.99 for Android and iPhone/iPad)

17) Oanda Currency Converter

Confused by exchange rates? If you are tired of doing conversion equations in your head, let this app solve your math headaches. The tool is up-to-date with more than 190 currencies and four metals. You can also enter bank rates easily.

(Free for Android, BlackBerry, iPhone/iPad and Windows)

18) TripAdvisor

Become a globe trotter with the inside scoop with this handy app that compiles hotels, flights, restaurants, and points of interest in ratings, reviews, and recommendations. Read real feedback from previous travelers, scan through photos, create your own experience, and then let your voice be heard for future followers to benefit. You can also book restaurant reservations through a partner app called OpenTable.

(Free for Android, iPhone/iPad, Palm and Windows)

19) OpenTable

Wondering where to go for dinner? This handy app allows you to search restaurants by location or name, filter results by price and cuisine, enter your diner party size, and reserve a table. You can also cancel reservations through the app if plans change.

(Free for Android, BlackBerry, iPhone/iPad and Windows)

20) Instagram

If you don’t want to drag along a bulky camera, Instagram for iPhone (or Lightbox for Android) makes your smart-phone pics look like you had a photojournalist document your trip. You can also play with filters to jazz up your pictures, and then upload them to sharing sites like Twitter, Facebook and Tumblr.

(Free for iPhone/iPad)

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Sarah Hansen

A corporate-sales professional turned entrepreneur

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Last Updated on October 16, 2019

11 Meeting Scheduler Apps to Boost Your Productivity

11 Meeting Scheduler Apps to Boost Your Productivity

Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

1. ScheduleOnce

    ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

    ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

    ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

    Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

    Available on Web

    2. Calendly

      Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

      You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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      Available on Web | Google Chrome Extension

      3. Assistant.to

        For those who use gmail, Assistant.to is a super simple solution.

        From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

        While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

        Available on Web

        4. Acuityscheduling

          Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

          It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

          Available on Web | iOS | Android

          5. Pick

            Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

            At $3 a month, this is a great tool for quick scheduling.

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            Available on Web

            6. X.ai

              For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

              This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

              Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

              Available on Web

              7. YouCanBook.me

                is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                Available on Web

                8. Doodle

                  Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                  It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                  You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                  While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                  Available on Web | iOS | Android

                  9. WhenAvailable

                    WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                    Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                    Available on Web

                    10. Rally

                      Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                      Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                      Available on Web

                      11. NeedtoMeet

                        Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                        NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                        While they have a free account, you can unlock all features for only $19 a year.

                        Available on Web

                        Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                        In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                        To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                        Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                        A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                        Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                        If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                        Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                        With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                        The Bottom Line

                        Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                        Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                        Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                        Featured photo credit: rawpixel via unsplash.com

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