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15 Tricks You Never Knew Can Get The Most Out Of Google Drive

15 Tricks You Never Knew Can Get The Most Out Of Google Drive

Google Drive has a lot to offer, much of which you might not even know about. Read about 15 tricks that will enable you to use Google Drive to the best of its ability.

Keyboard shortcuts

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    Shortcuts are one of the ultimate hacks, and Google Drive has its share of them. Learn them here to maximize your efficiency.

    Google Drive on the desktop

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      This is a pretty obvious one, but it bears mentioning because of how much it can transform your use of Google Drive. While you’re on Drive on the web, click “Install Drive for your computer”. You’ll be able to automatically upload the important documents to the cloud just by putting them in a folder that will sync to the cloud.

      Monitoring your storage

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        On OS X you can find the Google Drive icon right in your menu bar. All you have to do is click on it to see how much storage you’ve used up.

        Empty the trash

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          While having Google Drive right on your desktop can be great, it comes with some downsides. If you delete Drive files from the desktop, they’ll still be stored online and take up space in your account. To truly delete files go to Drive on the web and empty the trash there.

          Make forms

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            Google Drive is popular for its free-to-use word processor, spreadsheet, and presentation, but less so for its extremely useful Forms app. It even has a large template gallery where you can choose from hundreds of themes.

            Search by file types

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              Click on the downwards arrow on the search engine of the Google Drive web page to search for files either by type, visibility, or ownership.

              Research

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                Have your document and the web open side-by-side with the Research function found under Tools to avoid having to switch between tabs.

                Translate

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                  Under Tools you can translate your text in Google Docs into dozens of different languages.

                  Save to Drive

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                    With the Save to Google Drive extension you add documents, images, audio and video to Drive with a simple right click. Find it in your browser’s web store.

                    Sync your cloud storage accounts

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                      If you use other cloud services along with Google Drive download CloudHQ to sync, back up, and integrate your files across multiple platforms. Its a paid service, but you can get a 15 day free trial.

                      Get add-ons

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                        In Google Docs you have the option to get add-ons that enhance the workflow. Popular ones include citation generation EasyBib, a Thesaurus, and a tables of contents.

                        Use Google Drive offline

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                          Obviously you’re not going to be syncing files without an internet connection, but Google does let you continue working on your documents. You need to set it up in advance. Choose the Offline link from the file list to enable offline editing.

                          Look at revision history

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                            It’s amazing all the things a right click can do. If right-click with a document or folder under your cursor you can see changes you made and even restore previous versions of documents made with the Google Drive web apps.

                            Use Drive for media

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                              Now that extra storage is priced ridiculously low, Google Drive is a great option for storing media. Depending on the size of your collection, you might be able to store everything you need to for just two bucks a month. There’s even a music player where you can play any audio from your Google Drive on the web, so you can listen to it anywhere with an internet connection.

                              Transfer files to your mobile device

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                                If you do use Drive for media, this trick is especially powerful. You can download the Google Drive app on to your smartphone or tablet, and download files directly to your device. Want to listen to a song that’s not on your phone? Just download it with the Google Drive app.

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                                Matt OKeefe

                                Matt is a marketer and writer who shares about lifestyle and productivity tips on Lifehack.

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                                Last Updated on September 25, 2019

                                7 Best Project Management Apps to Boost Productivity

                                7 Best Project Management Apps to Boost Productivity

                                Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need.

                                Here are the 7 best project management apps to super boost your team’s productivity:

                                1. Basecamp

                                  It’s probably the most well-known project management app out there. It allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more.

                                  It is user-friendly, and has a free 30-day trial period. After that, the plan is $99 per month.

                                  Find out more about Basecamp here.

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                                  2. Asana

                                    If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well.

                                    In a nutshell, Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $10.99 per month.

                                    Find out more about Asana here.

                                    3. Casual

                                      This is a unique app that offers a different way of doing things. On Casual, you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks.

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                                      This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.

                                      Find out more about Casual here.

                                      4. Trello

                                        This app is incredibly user-friendly, and is based on Kanban boards. It actually works like a virtual whiteboard with post-it-notes.

                                        Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.

                                        Find out more about Trello here.

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                                        5. OmniPlan

                                          This is an awesome app for iPhone and iPad users. If you love Gantt charts, this is definitely an app that you can get a lot out of.

                                          You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion.

                                          A standard plan for iOS costs just $99.99, and the pro plan is only $199.99.

                                          Find out more about OmniPlan here.

                                          6. Podio

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                                            This is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet.

                                            There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.

                                            Find out more about Podio here.

                                            7. Microsoft Project

                                              This is one of the most commonly-used project management apps. However, it is also one of the most difficult apps to use. It does have a lot of features that are popular with project managers, which is why we have chosen to include in on this list. You can customize reports, track burn rates, and stay on track until projects are complete.

                                              The basic plan starts with $7 per month, which allows you project team members to collaborate in the cloud, via web browser or mobile.

                                              Find out more about Microsoft Project here.

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                                              Featured photo credit: Annie Spratt via unsplash.com

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