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15 Tricks You Never Knew Can Get The Most Out Of Google Drive

15 Tricks You Never Knew Can Get The Most Out Of Google Drive

Google Drive has a lot to offer, much of which you might not even know about. Read about 15 tricks that will enable you to use Google Drive to the best of its ability.

Keyboard shortcuts

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    Shortcuts are one of the ultimate hacks, and Google Drive has its share of them. Learn them here to maximize your efficiency.

    Google Drive on the desktop

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      This is a pretty obvious one, but it bears mentioning because of how much it can transform your use of Google Drive. While you’re on Drive on the web, click “Install Drive for your computer”. You’ll be able to automatically upload the important documents to the cloud just by putting them in a folder that will sync to the cloud.

      Monitoring your storage

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        On OS X you can find the Google Drive icon right in your menu bar. All you have to do is click on it to see how much storage you’ve used up.

        Empty the trash

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          While having Google Drive right on your desktop can be great, it comes with some downsides. If you delete Drive files from the desktop, they’ll still be stored online and take up space in your account. To truly delete files go to Drive on the web and empty the trash there.

          Make forms

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            Google Drive is popular for its free-to-use word processor, spreadsheet, and presentation, but less so for its extremely useful Forms app. It even has a large template gallery where you can choose from hundreds of themes.

            Search by file types

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              Click on the downwards arrow on the search engine of the Google Drive web page to search for files either by type, visibility, or ownership.

              Research

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                Have your document and the web open side-by-side with the Research function found under Tools to avoid having to switch between tabs.

                Translate

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                  Under Tools you can translate your text in Google Docs into dozens of different languages.

                  Save to Drive

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                    With the Save to Google Drive extension you add documents, images, audio and video to Drive with a simple right click. Find it in your browser’s web store.

                    Sync your cloud storage accounts

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                      If you use other cloud services along with Google Drive download CloudHQ to sync, back up, and integrate your files across multiple platforms. Its a paid service, but you can get a 15 day free trial.

                      Get add-ons

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                        In Google Docs you have the option to get add-ons that enhance the workflow. Popular ones include citation generation EasyBib, a Thesaurus, and a tables of contents.

                        Use Google Drive offline

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                          Obviously you’re not going to be syncing files without an internet connection, but Google does let you continue working on your documents. You need to set it up in advance. Choose the Offline link from the file list to enable offline editing.

                          Look at revision history

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                            It’s amazing all the things a right click can do. If right-click with a document or folder under your cursor you can see changes you made and even restore previous versions of documents made with the Google Drive web apps.

                            Use Drive for media

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                              Now that extra storage is priced ridiculously low, Google Drive is a great option for storing media. Depending on the size of your collection, you might be able to store everything you need to for just two bucks a month. There’s even a music player where you can play any audio from your Google Drive on the web, so you can listen to it anywhere with an internet connection.

                              Transfer files to your mobile device

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                                If you do use Drive for media, this trick is especially powerful. You can download the Google Drive app on to your smartphone or tablet, and download files directly to your device. Want to listen to a song that’s not on your phone? Just download it with the Google Drive app.

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                                Matt OKeefe

                                Matt is a marketer and writer who shares about lifestyle and productivity tips on Lifehack.

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                                Last Updated on November 19, 2019

                                10 Smartest Productivity Software to Boost Work Performance

                                10 Smartest Productivity Software to Boost Work Performance

                                Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

                                Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

                                As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

                                In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

                                Projects and Tasks Management

                                1. Monday dot com

                                  Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                                  The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                                  The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                                  The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                                  Check out the software here!

                                  2. Asana

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                                    The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                                    The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                                    Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                                    Check out the software here!

                                    3. Trello

                                      Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                                      Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                                      Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                                      Check out the software here!

                                      4. Jira

                                        The Jira software is flexible and heralded as the next-generation project.

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                                        The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                                        The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                                        Check out the software here!

                                        5. Evernote Business

                                          Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                                          The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                                          Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                                          Check out the software here!

                                          Communication

                                          6. Slack

                                            Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                                            Check out the software here!

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                                            7. Spike

                                              Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                                              Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                                              Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                                              Check out the software here!

                                              Creation

                                              8. Office 365

                                                Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                                                Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                                                You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                                                Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                                                Check out the software here!

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                                                9. Grammarly

                                                  Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                                  Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                                  Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                                  Check out the software here!

                                                  Team Analytics

                                                  10. ActivTrak

                                                    ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                                    The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                                    Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                                    Check out the software here!

                                                    The Bottom Line

                                                    Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                                    More Productivity Tools

                                                    Featured photo credit: Domenico Loia via unsplash.com

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