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15 Really Popular Productivity Apps for the iPhone

15 Really Popular Productivity Apps for the iPhone

    Most iPhone apps are terrible: they don’t do much at all and what they do actually do, is usually the duplicate functionality of a hundred other apps that already exist. Most of them barely even do that very well. I may be a little harsh: while some people I know have maxed out their home screens and filled each and every one up with apps, I only use about eight apps.

    And even some of those, I barely use. I might pop into BOMRadar if the clouds look darker than normal, or Band because I’m utterly bored and don’t have time to get through a chunk of one of the books I read using BookShelf (BookShelf is perhaps the most used app on my phone).

    But my point is that I don’t even have enough apps installed on my iPhone to fill up a “15 Productivity Apps for the iPhone” article. One might find that my recommendations are a little too picky and I bypass apps that do the job well enough for most people. Which is why I’ve decided to take a look at the sort of productivity apps that other people are using. And it’s true: I am just an overly picky, cynical Scrooge who doesn’t like Christmas trees nor filling iPhone developers’ stockings by purchasing every app I see. Here are the productivity apps that the masses like.

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    AirSharing

    AirSharing is an application that, in a nutshell, allows you to mount your iPhone on your computer via wifi and transfer files to the iPhone, or vice-versa. AirSharing then allows you to view a myriad of file types that are not supported by the iPhone itself. It’s no wonder AirSharing is popular; it’s always been difficult to get your files onto the iPhone, and even if you did you’d have a hard time viewing the files. AirSharing solves all of that.

    Zenbe Lists

    Zenbe Lists does one thing and it does it well, and if you hadn’t figured it out already, that thing is creating lists. You can view or edit your lists from the phone (not to mention from the web if you accidentally leave the phone at home), and share your lists between iPhones and via email. It has a few other minor features but that’s about as complicated as a good list program could or should get. While I don’t use Zenbe at this point, my wife uses it to keep a running list of things we need to grab on our next shopping trip.

    Things

    Things is actually a piece of software I regularly use, both on the desktop and the iPhone. Things is a task management application based on David Allen’s Getting Things Done system, and uses panels representing familiar GTD concepts such as the inbox, today list, next actions list, projects and roles, and so on. If you want GTD task management software that works great both on your iPhone and your Mac, I recommend Things. If you don’t have a Mac I probably wouldn’t, though, since you want to be able to sync your tasks.

    Todo

    We’ve already looked at Zenbe Lists and Things, both apps that can handle task management from each end of the complexity spectrum. The reason I mention Todo — and probably the reason it’s a frequently downloaded, popular application — is that it can sync with a whole bunch of online services such as Toodledo and Remember The Milk. If your system is deeply embedded in one of those services, you can’t get away with Zenbe or Things. You need an app like Todo.

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    OmniFocus

    Initially one of the iPhone’s most popular applications, in the few months since the 3G and App Store launch OmniFocus has been surpassed by Things and by the looks of things, is very slowly climbing further down into the pages of the store. That doesn’t mean it’s bad software, though, and it still does remain quite popular among a wide variety of people. When I tried it, I liked it, and the only reason I stopped using it was because Things became my app of choice on the desktop. One of the coolest things about OmniFocus is the way it handles tasks in a location-aware fashion.

    eWallet

    eWallet is the App Store’s most popular password manager. Not only does it provide you with secure, encrypted storage for your account credentials, but it also has a cool visual method of storing and displaying credit card and bank info. That’s something I’d probably find infinitely useful, as I’m frequently trying to use my bank’s iPhone website to transfer money to my bank card for lunch and going hungry when I can’t remember the account number! Why I don’t just leave the money on the card beforehand is a dilemma for another time…

    SmartTime

    SmartTime is an intriguing looking app that uses an interesting interface to organize your tasks in a more calendar/schedule-driven way — at least, that’s what I gather from the screenshots. I don’t fully understand it and I don’t intend to purchase it, but SmartTime’s a popular app and there must be a reason why. The screenshots do seem to indicate a task management style that would be popular for a whole lot of people.

    iSilo

    iSilo is a document reader for iSilo, Palm Doc, and plain text formats. Aside from the Mobipocket format, these are some of the most popular formats for reading ebooks on phones today (and let’s not even pretend that anybody uses those Microsoft LIT files). You can also view a bunch of image types, PDFs, HTML files, and Microsoft Office (Word, Excel, and Powerpoint) files — including Office 2007 files.

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    HanDBase Database Manager

    One thing I don’t get is how HanDBase became a popular iPhone application. It could be the best application in the world, but with an absolute crapper of a name like that, I wouldn’t buy it unless someone I trusted gave me the rave review of a lifetime (my apologies if the app’s namer is reading this!). This application allows you to create a relational database for visualizing, sorting and filtering your information, for everything from home inventory to task and shopping lists.

    iBlueSky

    It has been a while since I’ve been tempted to whip out the credit card for an iPhone application, but iBlueSky tempts me, if not for the curiousity of seeing how a mind map works. Frankly, I think that paper makes a mind map, a real mind map. I’ve never considered software alternatives to provide the same end result, because there’s something about the tangible effort of drawing a mind map that slows you down and allows the ideas to come out. Nevertheless, you can’t always have a big sheet of paper to dream on and iBlueSky has been filling in the gap for a bunch of people.

    iMExchange

    Exchange users who grabbed an iPhone when Exchange support was announced only to feel disappointed when their tasks and notes weren’t synced can breath a sigh of relief. At least I assume they can, because judging by the number of people using iMExchange, it works quite well. I couldn’t test iMExchange even if someone paid me too because I don’t have a spare random Exchange server sitting around, but if you need your Outlook tasks with you wherever you go, look into this app.

    WeDict Pro

    WeDict Pro is a dictionary. These things probably come in handy on the move much more frequently than you’d imagine at first, but in any given day there’s probably a few instances where you need to look up a word’s meaning, and we all know That Guy who you end up getting into a word definition argument with. Solve these problems with WeDict Pro. And learn Chinese while you’re at it thanks to the seemingly random English-Chinese dictionary that was thrown in.

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    Equivalence

    Equivalence is a conversion tool. On the Mac, my most frequently used Dashboard widget is the conversion tool so I can see how this app became so popular — heck, once I’m done here I might just go and grab it myself. Conversion is something I know I have to do every day — US to Australian currency, pounds and feet to kilograms and meters, and so on. You’re probably in the same boat. Equivalence is a bit pricey for a conversion tool, so you use your discretion.

    OneDisk

    OneDisk provides you with access to a variety of cloud storage services, including MobileMe’s iDisk, MyDisk.se and Box.net. Potentially, OneDisk is even better than AirSharing because you can continue to access your files outside of the home. OneDisk also comes with a built-in viewer for Office, iWork, PDF, TXT and HTML files.

    jfControl

    I love Apple’s Remote application, mostly because it works with not just iTunes but the Apple TV too. However, if you’re just using Remote to control your iTunes library on your Mac, here’s a replacement app you may want to consider. jfControl can control iTunes, Front Row, whatever is in your DVD drive, the Finder, QuickTime, and Keynote for those big presentations. Perhaps someone left steroids in Remote’s feeding cage?

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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