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11 Alternatives to OmniFocus You Can Use To Get Things Done

11 Alternatives to OmniFocus You Can Use To Get Things Done

    Sick and tired of the lack of “cross-platform-goodness” of OmniFocus but too afraid to switch to something that isn’t as “powerful”? And what about that little change in the new iPhone icon? Wait, that may be just me.

    Anyways, these 11 alternatives to OmniFocus give you the power to get things done no matter what platform or operating system you use.

    Asana

    Asana is the new kid on the block and we here at Lifehack have really grown fond of it (especially Mr. Vardy). You can use Asana as a personal productivity system just like you can OmniFocus, but you can also use it for team and group based projects.

    Asana is fast, has keyboard shortcuts, an iPhone and mobile app (although lacking at the moment), and is easy use.

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    Toodledo

    Toodledo has been one of my favorite todo/GTD/project/task apps for many years. Jake at Toodledo has done a great job of making TD flexible, powerful, and ubiquitous (mostly because of TD’s awesome iOS apps and great API).

    Toodledo doesn’t necesarrily support “projects” right out of the box, but you can set up folders, tags, or even use the subtasks function that is offered in the Pro version. If you want a decent workflow, you can check out my forum post explaining my GTD setup.

    Remember The Milk

    Remember The Milk (RTM) is a very powerful and “light” feeling task manager. Once again, RTM doesn’t support projects right out of the box, but you can do some pretty unique things with tags, saved searches, and locations to make it work in that light.

    RTM is free, fast, and has dedicated iOS and Android apps. If you are looking for a dead simple task app to get into, RTM is the one to choose.

    Todo

    Appigo Todo has shown some real growth in the task management space with iOS, web, and Mac apps that all sync together using their over-the-air-sync. Todo supports projects and checklists, multiple task alerts, contexts, and much more.

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    You can use Todo’s OTA-sync service free for 14 days and then you have to pay $19.99 a year for continued access. The web interface is not as good as some of the other’s on our list, but for a simple GTD system it works well.

    Custom spreadsheets

    If you are afraid of keeping your data in the cloud and you want to customize your system anyway you want, then go for making a custom spreadsheet. You could use Excel, OpenOffice, or Numbers to whip one up. And if you are real macro-head and VBA junky, you can do some pretty neat stuff by programming your own methods and functions for grouping and handling projects, doing weekly reviews, and much more.

    Orchestra

    Orchestra is more about team and group task management, but you can use it for personal projects as well. You can tell that the creators of Orchestra like well designed things because the app is beautiful. It’s also intuitive and easy to use with its counterpart iOS app.

    We at Lifehack tried it out for team based projects, but decided to stick with Asana instead. Not because Orchestra isn’t good; it’s just not as polished or fully-featured as other team based managers out there. Orchestra lets you create grouped lists, has tag support, due dates, and the ability to assign tasks to memebers of your team or group. It is actively developed, so new additions are being added as we speak.

    Todo.txt

    If you are a geek and like plain text files, then look no further than the system developed by the much loved “Lifehacker” herself, Gina Trapani. Todo.txt now runs on Android, iOS, and any operating system that can open a text file. On Linux and Unix boxes you can use the todo.sh script to interface with your todo.txt file with some command-line goodness.

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    Todo.txt supports priorities, contexts, and projects. The nicest part is that with the help of Dropbox, your todo.txt file can be seen by your main OS as well as your Android or your iOS devices to provide you your todos wherever you go.

    Astrid

    When I was an Android kind of guy one of my favorite apps for interfacing with Remember The Milk was Astrid. Since then, Astrid has grown to not only be an Android app, but is now supported on iOS and features an entire webapp experience that you can sync with.

    Astrid supports multiple task lists, repeats, due dates, priority (importance), notes, and sharing with others. It’s a pretty little app too, not to mention it has a cute mascot.

    Evernote

    Evernote can be used for anything. Yes, even a GTD system. I never was one to believe that you could use Evernote that way, even after some of the “implementations” I found online over the years. That was until I came across The Secret Weapon tutorial series. This tutorial shows you how to setup a GTD system with Evernote. It’s very creative and looks like it could work for many people, especially the ones that use Evernote like crazy.

    The implementation supports projects, priorities, contexts, and even agendas. What is really nice is how you can use Evernote’s email plugin with Outlook to move all of your emails over to Evernote and to act on them there, allowing you to empty your inbox.

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    Doit.im

    I’ve been watching Doit.im for a couple of years now. It has gone through a bunch of design changes and I think its latest is by far the best. Doit.im is free and can be used on the web, Windows, Mac, iPad, iPhone, and Android. You can setup projects, next actions, tags, due dates, notes, etc. and it all syncs using doit.im servers.

    Producteev

    Producteev is another team based webapp for getting things done. It uses the idea of workspaces (sort of like Asana) and gives the user some great ways to view their data. One of my favorite parts of Producteev is that they now have Windows, Mac, iOS, and even Android clients.

    Producteev supports labels, smart tagging, due dates, and has some of the best email and IM integration I have found for any todo application.

    Conclusion

    Although OmniFocus is one of the best GTD tools I have ever touched in my life, there are definitely some great alternatives out there for every platform. Are there any other alternatives to OmniFocus that you have been using? Let us know in the comments.

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    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on May 28, 2020

    18 Best Time Management Apps and Tools (2020 Updated)

    18 Best Time Management Apps and Tools (2020 Updated)

    No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

    If you’re not taking advantage of some of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

    But with so many apps to choose from, how do you know which ones to use?

    Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

    Let’s dive straight into the list.

    1. Rescue Time – Use Your Time Wisely

      If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

      RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

      Available on iOS, Android, and Desktop

      2. Remember The Milk – Keep on Top of All Your Tasks

        If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

        This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

        Available on iOS, Android, and Desktop

        3. Focus Keeper – Boost Motivation to Complete Tasks

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          This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

          Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

          Available on iOS, Android, and Desktop

          4. Toggl – Keep Track of Time Spent on Projects and Tasks

            Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

            Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

            Available on iOS, Android, and Desktop

            5. Dropbox – Store and Send Large Files Easily

              There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

              Available on iOS, Android, and Desktop

              6. Evernote – Keep All Your Notes in One Place

                Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

                Available iOS, Android, and Desktop

                7. MindNode — Focus on Tasks at Hand With Mind Mapping

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                  Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                  This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                  Available on iOS and Desktop

                  8. GoodSync – Back Up and Sync Your Files Effortlessly

                    This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                    This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                    Available on iOS, Android, and Desktop

                    9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                      Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                      MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                      Available on iOS, Android, and Desktop

                      10. 1Password – Have All Your Passwords Remembered

                        1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                        Available iOS, Android, and Desktop

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                        11. Pocket – Keep Your Eye on the Ball

                          When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                          Available on iOS, Android, and Desktop

                          12. Focus@Will – Boost Your Attention Span

                            This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                            Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                            Available on iOS, Android, and Desktop

                            13. Alfred – Interact With Your Computer in a Smart Way

                              This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                              Available on desktop (macOS)

                              14. Forest – Boost Your Focus by Growing a Forest

                                Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                Available on iOS, Android, and Desktop (Firefox Add-on)

                                15. Trello – Track Your projects in a highly visual way

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                                  Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                  Available on iOS, Android, and Desktop

                                  16. Quire – Unfold Your Ideas

                                    Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                    Available on iOS, Android, and Desktop

                                    17. TimeTree – Have a Shared Calendar With Your Family

                                      This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                      Available on iOS and Android

                                      18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                        Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                        Available on iOS, Android, and Desktop

                                        Final Thoughts

                                        The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

                                        So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

                                        More Productivity and Time Management Apps

                                        Featured photo credit: freestocks via unsplash.com

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