Advertising
Advertising

10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

Google Docs has been the free alternative to Microsoft Office for the longest time now. This is due in part to how the Google document suite allows individuals to create Google word documents, presentations, and spreadsheets for free and all on the web. However, there are still individuals looking for more ways to extend the power of Google Docs, and more notably Google Sheets, in their every day business and personal tasks. Today, we will take a look at ten Google Spreadsheet tricks and tips that will get you creating spreadsheet docs that will blow everyone by surprise.

1. The Power of the =IMAGE Function

docs_01

    It is of course a known fact that you are able to add images through a file upload in Google Sheets. However, a faster way to add images to your Google Sheets is through a formula of =image(“url”). In the parenthesis, put the link of the image from online in quotation marks. It’s a fairly easy formula to make use of and it can possibly save you a ton of upload time in the process.

    2. Make Use of Templates

    docs_02

      You can make use of a ton of templates in Microsoft Office, and the same is true for Google Sheets. There are a ton for you to make use of and they are a great way for you to get a jump start in what ever form of word processing you are doing in Google Docs and specifically in Google Sheets. All you have to do in Google Docs is click “Create New”, from there select “From Template” and browse away.

      Advertising

      3. From the Cloud, to Hard Drive

      docs_03

        Keeping documents in the cloud can be great for accessing your documents on the go. However, it isn’t always best when you are trying to access them while offline. Maybe you want to have a file form of your Google Docs work, if so, this is the tip for you. In Google Docs, select by checking off the documents you are looking to backup. Under “Actions”, select “Download” and in a .zip file, your files are ready to go. It is important to note that you have a 2GB limit.

        4. List All Keyboard Shortcuts

        docs_04

          Keyboard shortcuts are the ultimate way to stay productive. However, what better way to find out all of the keyboard shortcuts at your disposal than by making use of a keyboard shortcut. Command + “forward slash” (Mac) or “Control” + “Forward Slash” (Windows) brings up the ultimate list of shortcuts that will allow you to get things done in a snap.

          5. Stay Focused in Full Screen

          Advertising

          docs_05

            It can be easy to find yourself distracted by the other things that are going on around you. When you find yourself in a focused environment however, you aren’t exactly out of distraction danger. You then encounter the distractions of your computer screen. Google Docs has a solution for that. Under the “View” tab, select “Full Screen” and you are off to an environment that will allow you to crank out an amazing spreadsheet in Google Sheets.

            6. Conditional Formatting

            docs_06

              Conditional formatting is a key feature in any spreadsheet program. This is no different in Google Sheets. Today, we will focus on making use of conditional formatting to colour the cells in your document. Just as conditional formatting is used to make large tasks approachable, making use of the colouring tools in conditional formatting allows you to see a large amount of data as more approachable for you to tackle.

              If you are doing inventory and want to visually see what items are below a set quantity, you can highlight the entire cell(s) you are looking to work with, click the arrow to the right of your column header and click “conditional formatting”. When open, you can set your parameters, choose the colours for each parameter, and then click “save rules”.

              7. Get Related Terms – Magically

              Advertising

              docs_07

                If you are like me, you may find yourself making use of mind maps a lot to stay creative and to even cure those tip-of-the-tongue moments. Google Sheets is also there to help you out in such situations as well. Using a Google Labs add-on known as Google Sets, simply type two related terms in your cell. From there, highlight the entire cell while clicking “option” on a Mac or “Ctrl” on Windows. Terms begin to “magically” appear.

                8. Accessing More Currencies

                docs_08

                  If you are working in finance or simply need to make a spreadsheet involving some money, this is the tip for you. If you need to access currency other than the US Dollar, simply highlight the cells, click the “123” button in the toolbar, and scroll to “More Currencies”. Click the currency you want and you’re done. Google Docs just became a bit more travelled!

                  9. Insert Google Sheets into Docs

                  docs_09

                    If you are an avid Google Docs user, you will find that your word documents will need to be placed in Google Sheets and vice versa. Doing this, however, is much easier and seamless than you think. With Charts, in the Google Chrome store, you are able to insert Google Sheets charts in Google Docs by opening the add-on “Charts” in your add-on menu, click “Load Data”, select, drag what data you’ll be using, and select “Insert”.

                    Advertising

                    10. Gathering Data Easier

                    docs_10

                      If you are performing a project or need to make use of a survey to then gather information from for you spreadsheet, Google Forms its what you need. Easily sharable and even with the ability to be embedded on your website by going to “Forms” then “Create a Form”. From there, you can have individuals fill out their respective responses. Once your trials have ended, your data is added to the top of the spreadsheet for you to make use of.

                      I hope that you are able to take the tips and tricks learned today and make some fantastic Google spreadsheets. Let us know in the comments below which trick you’ll make use of the most.

                      Featured photo credit: Xcluesiv via xcluesiv.com

                      More by this author

                      10 Meal Planning Apps You Need To Have To Get Healthier Easily The 50 Best Desktop Wallpapers for 2013 23 Awesome Travel Hacks That Add Fun To Your Trip How to Stay in Good Shape During Black Friday 9 Apps Unrelated to Black Friday That Are Helpful

                      Trending in Technology

                      1 How to Improve Your Computer Skills to Get Ahead in Your Career 2 18 Best Time Management Apps and Tools (2018 Updated) 3 Master These 25 Mac Shortcuts to Work Faster and Smarter 4 7 Clever Goal Tracker Apps to Help You Make the Most of Your Business 5 Evernote vs OneNote: Which Improves Your Productivity Better?

                      Read Next

                      Advertising
                      Advertising

                      Published on November 9, 2018

                      How to Improve Your Computer Skills to Get Ahead in Your Career

                      How to Improve Your Computer Skills to Get Ahead in Your Career

                      Technology has taken the business world by storm. People and businesses are progressively reliant on technology world these days. As a result, the people with impressive knowledge and experience with a computer are in demand.

                      Considering this growing market trend, if you too wish to bag a profitable job, this article is apt for you. Here, we will dig deeper into the business and technology world to look into what are the best computer skills one should invest in and what resources to get help from.

                      So, are you ready? Here we begin.

                      6 Most-In Demand Computer Skills This Year (and Beyond)

                      When talking about computer skills, following are the 6 computer skills that can fill your mailbox with endless job opportunities (besides, having an English and Hindi typing speed of 40+ WPM):-

                      1. Spreadsheets and Databases

                      Considering the treasure trove of data companies are handling these days, Spreadsheet and Database management skill tops the list. It is considered the most wanted job skill in the market, with a salary of around $53,129/yr for an entry-level position. However, the spreadsheet skill does not confine to auditing data from cells.

                      To get hired based on this computer skill, you need to become a Spreadsheet ninja. From storing data to organizing them, applying complex mathematics formulas, and creating complex macros, you need to be an expert at all.

                      In other words, you need to have an expertise at working with:

                      • Microsoft Excel
                      • Microsoft Access
                      • Statistics
                      • Data Analytics
                      • Adobe Campaign
                      • Quickbooks
                      • XML Database management system
                      • Filemaker Pro
                      • MATLAB
                      • Hive
                      • FORTRAN
                      • RDBMS (Relational Database Management System)
                      • SAS

                      2. Social Media, Email, and Blogging

                      Though people are socially active, not everyone knows how to use the social media tools on the professional front. In such a scenario, having an expertise at writing engaging yet professional emails, writing blogs, and managing social media activities is a ticket to entry in reputed organizations.

                      Some of the skills related to social media, email and blogging that will have a leg up in the hiring process are:

                      • Content Management System (CMS)
                      • Google Analytics
                      • Cascading Style Sheets (CSS)
                      • Email Marketing
                      • Web Page Design
                      • WordPress
                      • Digital Media
                      • Search Engine Optimization (SEO)
                      • Campaign Management Software

                      3. Graphic Design and Word Processing

                      A solid grasp of skills to present the gained information in the much readable form is another market need. When considering this computer skill category, you need to enhance your skills at:

                      • Adobe Photoshop
                      • Adobe InDesign
                      • Adobe Illustrator
                      • AutoCAD
                      • CorelDRAW
                      • Microsoft Visual Studio
                      • Maya
                      • Microsoft Word
                      • Microsoft Publisher
                      • Operating Digital Cameras

                      4. Software and Hardware Design and Development

                      The Software and Hardware development, in simpler language, means designing, implementing, and testing the computer software/hardware applications. It is the most profitable computer skill, with a different job opening, including Software Architect, Software Analyst, Software programmer, Hardware configuration, etc.

                      To be capable of developing and testing the software and hardware, you need to peruse your users’ needs and build an application that hits their pain points. You need to work with different web and mobile app coding languages for gaining the attention of your audience, some of which are:

                      • HTML
                      • C/C++
                      • Java
                      • Python
                      • XML
                      • UI/UX
                      • LINUX
                      • CISC and RISC architecture
                      • Embedded Processor Hardware Design
                      • Memory Management
                      • PCB Layout
                      • SQL

                      5. IT Troubleshooting

                      Working on computers is one thing and having a knack of looking into the associated issues and resolving them in real-time is another. There are various employees and graduates who work with computer systems in their daily lives, but get confused when it comes to dealing with frozen programs and performing routine maintenance.

                      So, if you are familiar with the basic anatomy of computers and machines and know the tricks to perform such tasks to streamline the working process, enter the IT support arena. The prime IT troubleshooting skills one needs to work upon are:

                      Advertising

                      • Backup management
                      • Diagnostics
                      • End User support
                      • Client-Server management
                      • Installation and configuration
                      • Issue tracking system (ITS)
                      • System administration
                      • Tech support

                      6. Enterprise Systems

                      Many Enterprises have their own enterprise solutions like PeopleSoft for managing their data and operations.

                      Becoming a master at using the enterprise solutions mentioned in their ‘Requirements’ area can also lessen the barrier to get a job.

                      The Roadmap to Excel Your Computer Skills

                      Now that you know the 6 most popular computer skills in the market, the first decision, you need to take is which computer skill you want to work upon. All the skills are equally considerable for making a career ahead. So, choose one as per your interest.

                      Once done, look forward to the following resources for boosting your computer skills and getting a reputed, handsome job.

                      Depending on the computer skill you opt, here are the online courses you can turn to for elevating your career opportunities:

                      1. Become a Spreadsheet and Database Ninja

                      a. Microsoft Excel Training Online Course – Basic & Advanced

                      Whether you are a beginner, intermediate or expert at working with spreadsheets, this online course has something new for everyone to become excel efficient users.

                      Divided into 48 interesting lessons, the course empowers you to learn the technique of using mathematical, statistical, logical and text functions, sorting and filtering the data, creating Pivot Tables, building macros, finding a value with VLOOKUp, and much more.

                      b. Excel- Online Courses, Classes, Training, Tutorials on Lynda

                      This is another impressive course to unlock the power of Excel. Designed for people from all walks of life and familiarity with Excel tools. This course helps you gain in-depth knowledge from the experts about this data-analyzing tool and make the magic in spreadsheet creation and management process.

                      c. SQL & Database Design A-Z™: Learn MS SQL Server + PostgreSQL

                      Build a successful career in the data analytics world with this online course.

                      Revolving around the two top databases, MS SQL and PostgreSQL, this course will give you a comprehensive knowledge of the working of the databases and understanding of all the related elements, including how to create, update, organize, and safeguard the data.

                      2. Rule the Social Media World

                      a. Free Social Media Course by HubSpot

                      Advertising

                      Introduced by the top experienced inbound professors from Hubspot, here you will get a comprehensive knowledge of Social media marketing.

                      From understanding how to build relationships on different social media platforms to creating a perfect strategy to engage them, leveraging the benefits of social advertising, and analyzing your social media ROI, this course will bring out the best out of you.

                      b. Write Professional Emails in English by Coursera

                      This online course will be the right weapon to look into the differences and similarities between different email styles, improve your English writing skills, write effective subject lines, maintain the formality tone in emails, and more to make a powerful impact on the receivers with your email.

                      c. Ninja Writing: The Four Levels of Writing Mastery

                      Founded by Udemy, this online course will excel your skills to build a masterpiece everytime you write.

                      Here, you will get the guidance from the editors of the top newspapers and websites, and understand what kind of words and tone to use for leaving a spellbinding impact on the readers.

                      3. Launch Your Own Software or Hardware Equipment

                      a. Hardware and Software Courses by Coursera

                      From Big Data to IoT, Sensor Circuit Design, Embedded Software and Hardware Architecture, and Motor Control Circuit, this course will give you a glimpse of all the hardware devices, equipment, and programming languages to build wonders.

                      b. Free Software and Web Development Certifications Online by Alison

                      Become the software developer market demands with Alison’s Java, C#, Python, R, PHP, or MySQL database course. From backend to frontend development and software testing.

                      The course helps you to learn how to design, develop and test software and working in a team while contributing to the team success.

                      c. Free Online Software Development and MOOCs Course by Class Central

                      The Class Central online course will make you a master of software development. Here, you will learn the basic concepts of development like Agile, Design Patterns, and Version Control with Git, along with gaining experience of working with the top programming languages.

                      Advertising

                      4. Live and Breathe Creativity

                      a. Udemy: Introduction to Graphic Design

                      It is a top-rated program for the new learners and designers to explore the Graphic Design world.

                      From the history of communication to the design principles, the course will help the students to learn everything specifically and implement in the real world.

                      b. Canva Design School

                      From a beginner to advanced level, this course will provide you with an elaborated and comprehensive knowledge of graphic design. In the form of 4 modules, this course will help the interested graphic designers to try out their skills at Graphics, ranging from fonts to colors, backgrounds, images, shapes, and layouts.

                      c. Microsoft Word – Basic & Advanced

                      62 personalized lessons, premium video tutorials, and unlimited tests and quizzes – this certified course has everything that will make your entry to the business world easier.

                      d. Microsoft Office: Word, Excel and Access Productivity Bundle

                      The course will make you productive in Word, Excel, and Access through video lectures, articles, and various other supplemental resources.

                      Besides, it will offer you exclusive tips and tricks to enhance your skills at using Microsoft office.

                      5. Raise Your Reflexes to IT Troubleshooting

                      a. IT Troubleshooting Skill Training by Udemy

                      IT Troubleshooting Skill Training will upgrade your logical concepts over technical components to find and repair faults.

                      It will provide you with a methodological approach to learn the basics of troubleshooting, practice them via exercises and drills, and enhance your IT troubleshooting intelligence.

                      b. IT Help Desk Online Course on Lynda

                      Advertising

                      The Lynda’s IT troubleshooting online course will train you how to respond to the issues related to Windows 10, Office 365, JIRA software, and more, from a local as well as a remote location.

                      Mobile Apps and Websites to Enhance Computer Skills

                      The aforementioned online courses will undoubtedly train you for a successful career ahead. But, in case you want a long-term support, turn towards the following websites and mobile apps:

                      • Duolingo – Duolingo app will improve your spoken and written communication skills in different languages. With the magic of gamification added to the study, the app will make learning a fun and addictive task.
                      • Hemingway – Hemingway app defines the length, complexity, and common errors associated with the sentences. In this way, it helps you to write effectively and go ahead in the career.
                      • Udemy – The Udemy, with its 2000+ courses, is a great platform to master new skills, advance your career and explore the newer technologies and programming languages. Enrol a course as per your budget and make a brighter future.
                      • eDX – eDX is yet another commendable platform you can look forward to. The platform offers you the best of the tutorials prepared by the business professionals and technology experts, ensuring a great boost in your computer skills.
                      • Excel Easy – Excel Easy, as the name depicts, will make working with Excel easier for you via their detailed tutorials and 300+ real-life examples.
                      • GCF LearnFree.org – It is a one-stop platform for accelerating your future in the computer world. From graphic design to Microsoft Office, resume writing, enhancing adaptability, and much more, the top experts will guide you with everything on this platform.
                      • QuarkXPress – The QuarkXPress will aid you to add soul to your design with its unparalleled collection of font style, size, and typography. The best part is that it is avails all the options in different languages, including English, Spanish, German, French, and Italian to name a few.

                      Bonus: Tips to Accelerate Your Approach For a Better Career Ahead

                      Though these resources will make you stand out from the crowd and get hired at once, you need to focus on various other things, such as:

                      1. Practice, Practice, Practice

                      It is common to forget what we learn. To ensure that you do not miss any opportunity just because you forgot, keep practising.

                      Make it your routine. Polish your computer skills and you will surely end up getting an offer letter from a recognized firm.

                      2. Work on Your Efficiency

                      Remembering what you learned is not enough; practice to enhance those skills to do better.

                      For example, if you take around 50 minutes to create a design, target for 40 minutes.

                      3. Look for Shortcuts

                      Smart work rules over hard work more often. So, look forward to learning shortcuts to do any task. This will increase your chances to crack an interview and get selected.

                      4. Apply for an Internship

                      Last but not the least, apply for an internship to see what’s trending in the market and how much you are ready for it. While doing an internship, pay attention to your weak points and work on them. This will ensure a success when you apply for your dream job.

                      By the late, it’s never too late to be an intern or grab whatever opportunity to learn something new! Here’s how:

                      How to Start Over and Reboot Your Life When It Seems Too Late

                      The Bottom Line

                      Seeing the current market scenario, it is evident that having computer skills is a boon for a better career ahead.

                      So, rather than struggling with thousands of other things and trying to crack interviews, focus on the computer skills mentioned in this article. Utilize the resources and experts’ tips shared and look forward to having a successful and prosperous future.

                      Featured photo credit: Glenn Carstens-Peters via unsplash.com

                      Read Next