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10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

Google Docs has been the free alternative to Microsoft Office for the longest time now. This is due in part to how the Google document suite allows individuals to create Google word documents, presentations, and spreadsheets for free and all on the web. However, there are still individuals looking for more ways to extend the power of Google Docs, and more notably Google Sheets, in their every day business and personal tasks. Today, we will take a look at ten Google Spreadsheet tricks and tips that will get you creating spreadsheet docs that will blow everyone by surprise.

1. The Power of the =IMAGE Function

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    It is of course a known fact that you are able to add images through a file upload in Google Sheets. However, a faster way to add images to your Google Sheets is through a formula of =image(“url”). In the parenthesis, put the link of the image from online in quotation marks. It’s a fairly easy formula to make use of and it can possibly save you a ton of upload time in the process.

    2. Make Use of Templates

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      You can make use of a ton of templates in Microsoft Office, and the same is true for Google Sheets. There are a ton for you to make use of and they are a great way for you to get a jump start in what ever form of word processing you are doing in Google Docs and specifically in Google Sheets. All you have to do in Google Docs is click “Create New”, from there select “From Template” and browse away.

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      3. From the Cloud, to Hard Drive

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        Keeping documents in the cloud can be great for accessing your documents on the go. However, it isn’t always best when you are trying to access them while offline. Maybe you want to have a file form of your Google Docs work, if so, this is the tip for you. In Google Docs, select by checking off the documents you are looking to backup. Under “Actions”, select “Download” and in a .zip file, your files are ready to go. It is important to note that you have a 2GB limit.

        4. List All Keyboard Shortcuts

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          Keyboard shortcuts are the ultimate way to stay productive. However, what better way to find out all of the keyboard shortcuts at your disposal than by making use of a keyboard shortcut. Command + “forward slash” (Mac) or “Control” + “Forward Slash” (Windows) brings up the ultimate list of shortcuts that will allow you to get things done in a snap.

          5. Stay Focused in Full Screen

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            It can be easy to find yourself distracted by the other things that are going on around you. When you find yourself in a focused environment however, you aren’t exactly out of distraction danger. You then encounter the distractions of your computer screen. Google Docs has a solution for that. Under the “View” tab, select “Full Screen” and you are off to an environment that will allow you to crank out an amazing spreadsheet in Google Sheets.

            6. Conditional Formatting

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              Conditional formatting is a key feature in any spreadsheet program. This is no different in Google Sheets. Today, we will focus on making use of conditional formatting to colour the cells in your document. Just as conditional formatting is used to make large tasks approachable, making use of the colouring tools in conditional formatting allows you to see a large amount of data as more approachable for you to tackle.

              If you are doing inventory and want to visually see what items are below a set quantity, you can highlight the entire cell(s) you are looking to work with, click the arrow to the right of your column header and click “conditional formatting”. When open, you can set your parameters, choose the colours for each parameter, and then click “save rules”.

              7. Get Related Terms – Magically

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                If you are like me, you may find yourself making use of mind maps a lot to stay creative and to even cure those tip-of-the-tongue moments. Google Sheets is also there to help you out in such situations as well. Using a Google Labs add-on known as Google Sets, simply type two related terms in your cell. From there, highlight the entire cell while clicking “option” on a Mac or “Ctrl” on Windows. Terms begin to “magically” appear.

                8. Accessing More Currencies

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                  If you are working in finance or simply need to make a spreadsheet involving some money, this is the tip for you. If you need to access currency other than the US Dollar, simply highlight the cells, click the “123” button in the toolbar, and scroll to “More Currencies”. Click the currency you want and you’re done. Google Docs just became a bit more travelled!

                  9. Insert Google Sheets into Docs

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                    If you are an avid Google Docs user, you will find that your word documents will need to be placed in Google Sheets and vice versa. Doing this, however, is much easier and seamless than you think. With Charts, in the Google Chrome store, you are able to insert Google Sheets charts in Google Docs by opening the add-on “Charts” in your add-on menu, click “Load Data”, select, drag what data you’ll be using, and select “Insert”.

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                    10. Gathering Data Easier

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                      If you are performing a project or need to make use of a survey to then gather information from for you spreadsheet, Google Forms its what you need. Easily sharable and even with the ability to be embedded on your website by going to “Forms” then “Create a Form”. From there, you can have individuals fill out their respective responses. Once your trials have ended, your data is added to the top of the spreadsheet for you to make use of.

                      I hope that you are able to take the tips and tricks learned today and make some fantastic Google spreadsheets. Let us know in the comments below which trick you’ll make use of the most.

                      Featured photo credit: Xcluesiv via xcluesiv.com

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                      Last Updated on May 14, 2019

                      8 Replacements for Google Notebook

                      8 Replacements for Google Notebook

                      Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

                      1. Zoho Notebook
                        If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
                      2. Evernote
                        The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
                      3. Net Notes
                        If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
                      4. i-Lighter
                        You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
                      5. Clipmarks
                        For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
                      6. UberNote
                        If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
                      7. iLeonardo
                        iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
                      8. Zotero
                        Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

                      I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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                      In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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