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10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

Google Docs has been the free alternative to Microsoft Office for the longest time now. This is due in part to how the Google document suite allows individuals to create Google word documents, presentations, and spreadsheets for free and all on the web. However, there are still individuals looking for more ways to extend the power of Google Docs, and more notably Google Sheets, in their every day business and personal tasks. Today, we will take a look at ten Google Spreadsheet tricks and tips that will get you creating spreadsheet docs that will blow everyone by surprise.

1. The Power of the =IMAGE Function

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    It is of course a known fact that you are able to add images through a file upload in Google Sheets. However, a faster way to add images to your Google Sheets is through a formula of =image(“url”). In the parenthesis, put the link of the image from online in quotation marks. It’s a fairly easy formula to make use of and it can possibly save you a ton of upload time in the process.

    2. Make Use of Templates

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      You can make use of a ton of templates in Microsoft Office, and the same is true for Google Sheets. There are a ton for you to make use of and they are a great way for you to get a jump start in what ever form of word processing you are doing in Google Docs and specifically in Google Sheets. All you have to do in Google Docs is click “Create New”, from there select “From Template” and browse away.

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      3. From the Cloud, to Hard Drive

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        Keeping documents in the cloud can be great for accessing your documents on the go. However, it isn’t always best when you are trying to access them while offline. Maybe you want to have a file form of your Google Docs work, if so, this is the tip for you. In Google Docs, select by checking off the documents you are looking to backup. Under “Actions”, select “Download” and in a .zip file, your files are ready to go. It is important to note that you have a 2GB limit.

        4. List All Keyboard Shortcuts

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          Keyboard shortcuts are the ultimate way to stay productive. However, what better way to find out all of the keyboard shortcuts at your disposal than by making use of a keyboard shortcut. Command + “forward slash” (Mac) or “Control” + “Forward Slash” (Windows) brings up the ultimate list of shortcuts that will allow you to get things done in a snap.

          5. Stay Focused in Full Screen

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            It can be easy to find yourself distracted by the other things that are going on around you. When you find yourself in a focused environment however, you aren’t exactly out of distraction danger. You then encounter the distractions of your computer screen. Google Docs has a solution for that. Under the “View” tab, select “Full Screen” and you are off to an environment that will allow you to crank out an amazing spreadsheet in Google Sheets.

            6. Conditional Formatting

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              Conditional formatting is a key feature in any spreadsheet program. This is no different in Google Sheets. Today, we will focus on making use of conditional formatting to colour the cells in your document. Just as conditional formatting is used to make large tasks approachable, making use of the colouring tools in conditional formatting allows you to see a large amount of data as more approachable for you to tackle.

              If you are doing inventory and want to visually see what items are below a set quantity, you can highlight the entire cell(s) you are looking to work with, click the arrow to the right of your column header and click “conditional formatting”. When open, you can set your parameters, choose the colours for each parameter, and then click “save rules”.

              7. Get Related Terms – Magically

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                If you are like me, you may find yourself making use of mind maps a lot to stay creative and to even cure those tip-of-the-tongue moments. Google Sheets is also there to help you out in such situations as well. Using a Google Labs add-on known as Google Sets, simply type two related terms in your cell. From there, highlight the entire cell while clicking “option” on a Mac or “Ctrl” on Windows. Terms begin to “magically” appear.

                8. Accessing More Currencies

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                  If you are working in finance or simply need to make a spreadsheet involving some money, this is the tip for you. If you need to access currency other than the US Dollar, simply highlight the cells, click the “123” button in the toolbar, and scroll to “More Currencies”. Click the currency you want and you’re done. Google Docs just became a bit more travelled!

                  9. Insert Google Sheets into Docs

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                    If you are an avid Google Docs user, you will find that your word documents will need to be placed in Google Sheets and vice versa. Doing this, however, is much easier and seamless than you think. With Charts, in the Google Chrome store, you are able to insert Google Sheets charts in Google Docs by opening the add-on “Charts” in your add-on menu, click “Load Data”, select, drag what data you’ll be using, and select “Insert”.

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                    10. Gathering Data Easier

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                      If you are performing a project or need to make use of a survey to then gather information from for you spreadsheet, Google Forms its what you need. Easily sharable and even with the ability to be embedded on your website by going to “Forms” then “Create a Form”. From there, you can have individuals fill out their respective responses. Once your trials have ended, your data is added to the top of the spreadsheet for you to make use of.

                      I hope that you are able to take the tips and tricks learned today and make some fantastic Google spreadsheets. Let us know in the comments below which trick you’ll make use of the most.

                      Featured photo credit: Xcluesiv via xcluesiv.com

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                      1 8 Most Effective Games and Apps to Learn to Type Fast 2 15 Organization Apps to Boost Your Personal Productivity 3 10 Best Calendar Apps to Stay on Track in 2019 4 7 Clever Goal Tracker Apps to Keep You on Track in 2019 5 How to Type Faster: 12 Typing Tips and Techniques

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                      Last Updated on September 11, 2019

                      8 Most Effective Games and Apps to Learn to Type Fast

                      8 Most Effective Games and Apps to Learn to Type Fast

                      Computers and cell phones have become an integrated tool in our professional and personal lives that the original methods of using pen and paper may not be so common anymore.

                      Although our old-school methods of note taking may not have entirely left us, technology is advancing with no intention of slowing down; iPads are moving into service industries, video calls are taking the place of in-person interviews, and store receipts are making its way into our email inbox – all of which requires the skill of typing.

                      Learning a new skill doesn’t have to be boring and never had to be. Thankfully, there are effective games and apps that can help you learn to type fast with swift precision and accuracy.

                      Why Typing Fast Matters?

                      Learning how to type fast is a game changer. In fact, you can save 21 days per year by typing fast!

                      Although shaving several minutes from curating a long email or texting paragraphs in a text message may not seem to be of great significance, the minutes soon do eventually add up and the long list of tasks then evolve into frustration. By the end of the day, time is being wasted, and the work pile is stacked high over your head.

                      Why not alleviate some of those frustrations through practice and dedicating your spare time to build muscle memory?

                      Learning a simple skillset like speed typing can drastically improve other essential areas in life including time-management and prioritization. Not only does it help you efficiently complete tasks at work and in your personal life, but it also boosts your productivity.

                      8 Most Effective Typing Games and Apps

                      Everyone learns at different speeds and uses various methods. While some work better under pressure and tight deadlines, others thrive when given ample amounts of time to learn and soak in the knowledge that is being provided. Despite the number of resources that are available in the hollow corners of the internet, it’s all about finding one source that helps you learn at your fullest potential.

                      Whether you’re a keyboard ninja or not, here are some effective typing games and apps that allow you to test your speed, accuracy, and maybe shoot some spaceships along the way.

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                      For Beginners

                      1. Speed Typing Online

                        What’s more fun than to type to the story of Alice in Wonderland or the lyrics to “Hey Jude”? Speed Typing Online is an online typing game that allows you to dive into the creative and familiar world of famous books, fables, songs, and even hone your skills in data entry.

                        The bright blue frame holds the text, which then turns green after punching in the accurate keystrokes. After the end of the personal timer, a statistics page appears to show you your typed words per minute, accuracy, correct and incorrect entries, and error rate.

                        2. Typing Trainer

                          Typing Trainer

                          is another online platform suited for beginner typists looking for step-by-step lessons. Learning the keys on a keyboard can confusing especially for those who aren’t as familiar or getting adjusted to typing on a computer keyboard.

                          Typing Trainer has a collection of step-by-step tutorials that covers everything from sentence drills, introduction to new keys as the lessons progress, and skills test. The Typing Trainer specifically highlights unique features in each lesson including a warm-up section where the user begin to build muscle memory and learn to type without looking at the keyboard.

                          The website is also programed to identify difficulties the user is facing when typing specific words or sentences.

                          3. TapTyping – Typing Trainer

                            There is the feeling of physically typing on a keyboard and then there’s the feeling of typing on a touch screen mobile device.

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                            Since the use of cell phones has become closely integrated into our everyday lives, learning to type on a mobile is much of a skillset as it is to type on a computer. The mobile typing app, TapTyping – Typing Trainer, allows users to practice while on-the-go making it perfect for commuters who want to practice typing during their down time.

                            The app allows you to challenge other typists around the world with TapTyping’s global leaderboard and test your skills by taking advanced lessons. There’s always room for improvement and with the app, you’ll be able to find your mistakes by watching a heat map of your finger strokes.

                            For professional writers and programmers

                            4. The Most Dangerous Writing App

                              Suitable for writers facing a creative block or on a tight-deadline, the Most Dangerous Writing App is a website that forces your fingers to type as quickly as your ideas.

                              If you stop longer than 5 seconds, everything you had written will slowly disappear from the screen.

                              Sessions are timed from 3 minutes to 20 minutes, or can go from 75 to 1667 words. This online app is perfect to brain dump ideas, write a chapter of a manuscript you’ve been stuck on, or help with procrastination.

                              If you’re up to the challenge, try the hardcore mode – an alternative option where a single letter appears on the screen at a time. This level prevents you from seeing the entire word, sentences, or even correct any spelling or grammatical mistakes until the timer is complete.

                              If you’re wondering, copying and pasting is not an option until each the end of each session.

                              5. The Typing Cat

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                                Looking to upgrade your typing skills? Also working as a personal tutor, the Typing Cat has a list of regular typing courses with the option to try other lessons with more complexity such as HTML. Learning to type code is a another valulable skillset worth adding.

                                Even with disregarded interest in the coding world, using the code course enhances your typing skills and allows your fingers to familiarize itself with uncommon word combinations and placement of punctuations on a keyboard.

                                The coding course can be difficult even for typing whizzes, but it’s all a part of muscle memory. According Psychology Today,[1] only a handful of people actually learn how to type by looking at an actual keyboard, while a majority of the population locate specific keys intuitively through muscle memory.

                                Available courses include EcmaScript 6, HTML 5, and CSS 3.

                                Fun typing games

                                6. ZType — Space Invaders Meet Webster

                                  Remember playing the iconic 70’s game that allowed you to shoot tiny purple and green aliens from one end of the screen to the other with a two-bullet laser? It’s hard to believe that Space Invaders just turned 40 , but you can still get the same adrenaline rush with ZType, a typing game with the same shooting concept.

                                  Ztype works in waves – stages that must be cleared but instead of aliens, you must type out the words before the missiles destroy your ship at the bottom of the screen. Every so often, longer and mor complex words would appear and if the words are not typed in the allotted time, a series of letters will disperse like missles.

                                  The game is quick on the fingers and will still have your heart pumping until the very end.

                                  7. Epistory – Typing Chronicles

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                                    Although this game does cost money to purchase, it is worth the investment if you’re looking for a refreshing and alternative mode to learning how to type fast.

                                    Epistory – Typing Chronicles is a role-playing action and adventure game of a young girl riding a fox in a magical and fictional realm; together they combat enemies in the shapes and forms of words.

                                    Once you’re starterted, you almost forget you’re playing a typing game. The paper craft art aesthetics of the game has you captivated by the vibrant colors and character’s storyline, while having you build your typing skills.

                                    8. Daily Quote Typing

                                      Need some inspiration? Say no more.

                                      Daily Quote Typing is one of many gammes available on Wordgames.com – a website that offers a variety of typing games ranging from different levels based on your experience.

                                      With Daily Quote Typing, users are able to type out inspirational quotes by famous leaders, inventors, and innovators such as Mark Twain and Albert Einstein.

                                      Bottom Line

                                      At the end of the day, discipline and patience is what teaches to type faster. It comes down to making that commitment to improving not only your typing abilities, but in a lifelong skill that benefits other areas in life.

                                      By practicing daily and using effective games and apps, it’s only a matter of time before keystrokes will become second nature and your brain will adapt to learning other skills faster.

                                      Featured photo credit: Unsplash via unsplash.com

                                      Reference

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