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10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

10 Google Spreadsheet Tricks & Tips You Probably Didn’t Know

Google Docs has been the free alternative to Microsoft Office for the longest time now. This is due in part to how the Google document suite allows individuals to create Google word documents, presentations, and spreadsheets for free and all on the web. However, there are still individuals looking for more ways to extend the power of Google Docs, and more notably Google Sheets, in their every day business and personal tasks. Today, we will take a look at ten Google Spreadsheet tricks and tips that will get you creating spreadsheet docs that will blow everyone by surprise.

1. The Power of the =IMAGE Function

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    It is of course a known fact that you are able to add images through a file upload in Google Sheets. However, a faster way to add images to your Google Sheets is through a formula of =image(“url”). In the parenthesis, put the link of the image from online in quotation marks. It’s a fairly easy formula to make use of and it can possibly save you a ton of upload time in the process.

    2. Make Use of Templates

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      You can make use of a ton of templates in Microsoft Office, and the same is true for Google Sheets. There are a ton for you to make use of and they are a great way for you to get a jump start in what ever form of word processing you are doing in Google Docs and specifically in Google Sheets. All you have to do in Google Docs is click “Create New”, from there select “From Template” and browse away.

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      3. From the Cloud, to Hard Drive

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        Keeping documents in the cloud can be great for accessing your documents on the go. However, it isn’t always best when you are trying to access them while offline. Maybe you want to have a file form of your Google Docs work, if so, this is the tip for you. In Google Docs, select by checking off the documents you are looking to backup. Under “Actions”, select “Download” and in a .zip file, your files are ready to go. It is important to note that you have a 2GB limit.

        4. List All Keyboard Shortcuts

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          Keyboard shortcuts are the ultimate way to stay productive. However, what better way to find out all of the keyboard shortcuts at your disposal than by making use of a keyboard shortcut. Command + “forward slash” (Mac) or “Control” + “Forward Slash” (Windows) brings up the ultimate list of shortcuts that will allow you to get things done in a snap.

          5. Stay Focused in Full Screen

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            It can be easy to find yourself distracted by the other things that are going on around you. When you find yourself in a focused environment however, you aren’t exactly out of distraction danger. You then encounter the distractions of your computer screen. Google Docs has a solution for that. Under the “View” tab, select “Full Screen” and you are off to an environment that will allow you to crank out an amazing spreadsheet in Google Sheets.

            6. Conditional Formatting

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              Conditional formatting is a key feature in any spreadsheet program. This is no different in Google Sheets. Today, we will focus on making use of conditional formatting to colour the cells in your document. Just as conditional formatting is used to make large tasks approachable, making use of the colouring tools in conditional formatting allows you to see a large amount of data as more approachable for you to tackle.

              If you are doing inventory and want to visually see what items are below a set quantity, you can highlight the entire cell(s) you are looking to work with, click the arrow to the right of your column header and click “conditional formatting”. When open, you can set your parameters, choose the colours for each parameter, and then click “save rules”.

              7. Get Related Terms – Magically

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              docs_07

                If you are like me, you may find yourself making use of mind maps a lot to stay creative and to even cure those tip-of-the-tongue moments. Google Sheets is also there to help you out in such situations as well. Using a Google Labs add-on known as Google Sets, simply type two related terms in your cell. From there, highlight the entire cell while clicking “option” on a Mac or “Ctrl” on Windows. Terms begin to “magically” appear.

                8. Accessing More Currencies

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                  If you are working in finance or simply need to make a spreadsheet involving some money, this is the tip for you. If you need to access currency other than the US Dollar, simply highlight the cells, click the “123” button in the toolbar, and scroll to “More Currencies”. Click the currency you want and you’re done. Google Docs just became a bit more travelled!

                  9. Insert Google Sheets into Docs

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                    If you are an avid Google Docs user, you will find that your word documents will need to be placed in Google Sheets and vice versa. Doing this, however, is much easier and seamless than you think. With Charts, in the Google Chrome store, you are able to insert Google Sheets charts in Google Docs by opening the add-on “Charts” in your add-on menu, click “Load Data”, select, drag what data you’ll be using, and select “Insert”.

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                    10. Gathering Data Easier

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                      If you are performing a project or need to make use of a survey to then gather information from for you spreadsheet, Google Forms its what you need. Easily sharable and even with the ability to be embedded on your website by going to “Forms” then “Create a Form”. From there, you can have individuals fill out their respective responses. Once your trials have ended, your data is added to the top of the spreadsheet for you to make use of.

                      I hope that you are able to take the tips and tricks learned today and make some fantastic Google spreadsheets. Let us know in the comments below which trick you’ll make use of the most.

                      Featured photo credit: Xcluesiv via xcluesiv.com

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                      Last Updated on May 28, 2020

                      18 Best Time Management Apps and Tools (2020 Updated)

                      18 Best Time Management Apps and Tools (2020 Updated)

                      No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

                      If you’re not taking advantage of some of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

                      But with so many apps to choose from, how do you know which ones to use?

                      Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

                      Let’s dive straight into the list.

                      1. Rescue Time – Use Your Time Wisely

                        If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                        RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                        Available on iOS, Android, and Desktop

                        2. Remember The Milk – Keep on Top of All Your Tasks

                          If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                          This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                          Available on iOS, Android, and Desktop

                          3. Focus Keeper – Boost Motivation to Complete Tasks

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                            This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                            Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                            Available on iOS, Android, and Desktop

                            4. Toggl – Keep Track of Time Spent on Projects and Tasks

                              Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                              Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                              Available on iOS, Android, and Desktop

                              5. Dropbox – Store and Send Large Files Easily

                                There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                                Available on iOS, Android, and Desktop

                                6. Evernote – Keep All Your Notes in One Place

                                  Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

                                  Available iOS, Android, and Desktop

                                  7. MindNode — Focus on Tasks at Hand With Mind Mapping

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                                    Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                                    This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                                    Available on iOS and Desktop

                                    8. GoodSync – Back Up and Sync Your Files Effortlessly

                                      This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                                      This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                                      Available on iOS, Android, and Desktop

                                      9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                        Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                        MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                        Available on iOS, Android, and Desktop

                                        10. 1Password – Have All Your Passwords Remembered

                                          1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                          Available iOS, Android, and Desktop

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                                          11. Pocket – Keep Your Eye on the Ball

                                            When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                            Available on iOS, Android, and Desktop

                                            12. Focus@Will – Boost Your Attention Span

                                              This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                              Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                              Available on iOS, Android, and Desktop

                                              13. Alfred – Interact With Your Computer in a Smart Way

                                                This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                                Available on desktop (macOS)

                                                14. Forest – Boost Your Focus by Growing a Forest

                                                  Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                                  The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                                  Available on iOS, Android, and Desktop (Firefox Add-on)

                                                  15. Trello – Track Your projects in a highly visual way

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                                                    Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                                    Available on iOS, Android, and Desktop

                                                    16. Quire – Unfold Your Ideas

                                                      Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                                      Available on iOS, Android, and Desktop

                                                      17. TimeTree – Have a Shared Calendar With Your Family

                                                        This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                        Available on iOS and Android

                                                        18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                          Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                          Available on iOS, Android, and Desktop

                                                          Final Thoughts

                                                          The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

                                                          So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

                                                          More Productivity and Time Management Apps

                                                          Featured photo credit: freestocks via unsplash.com

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