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10 Google Docs Features You’ll Probably Never Know If You Don’t Read This

10 Google Docs Features You’ll Probably Never Know If You Don’t Read This

After three years of using a Chromebook and being a student at university for almost one year, Google Drive is a must to master and something that I would never missed out on learning. Here are some super cool tricks that will get you word processing like a professional now you are using Google Drive.

Keep an eye on your collaborators – You can now look at “Activity” within each folder within your Google Drive. You won’t believe how useful this feature is, when you have a group of eager students editing away then to find a document has been deleted by a team member you can then hunt them down based on this feature. It is also useful for reviewing what others have been working on. This feature can be found when clicking the “i” icon on every folder page.

Screenshot 2014-05-26 at 16.34.41

    Be that colourful inside – When making a folder, don’t be boring. Who wants to be boring? Add some spice to your visuals, click on the drop-down next to each folder to edit the colour of these and bring some life to these dreary documents and folders, they deserve more love.

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      Keep “Recent” nearby – One of the nifty ways to beat the commute to searching through folders and folders to find that one document is to keep the recent tab nearby. This one has saved me many minutes and is good if you are developing a document and need it around to keep editing. To access this find “Recent” on the landing page below “Shared with me” and “Starred” on the left hand side of the screen.

      Screenshot 2014-05-26 at 16.42.24

        Add me! Add me! – This is a great little way to get those features that Microsoft Word has. Using Add-ons within a document allows you to add a feature to the word processing. For example, You can now add a bibliography creator that will save time in your essay writing and many more apps. These add-ons will be added to your add-on library and accessible in any other document, past or present.

        Screenshot 2014-05-26 at 16.46.15

          No don’t leave! – One feature that I feel I should be using more is the Research feature, this is a very hidden feature. Simply go to “Tools” and hit “Research” to take advantage of the ability to research items that you are looking for without leaving the safety of the document. Additionally, you can pull over images which saves a lot of typing of presidents’ names.

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            Keyboard Pro? – Some people just hate the mouse but love the keyboard. Look into “Help” in the menu and find a tab named “Keyboard Shortcuts”. This cracking trick will help you learn the commands to work like a real Google Drive nerd without even leaving the proximity of the keys.

            Screenshot 2014-05-26 at 16.56.32

              Immerse yourself – Want to be in the zone? Perfect chance to get rid of that top bar on the Drive is the two arrows in the top right hand side of the screen. This will push up the menus and leave you with the bare minimum and allow you to focus that attention on the document at hand. Full immersion would be to add “Full Screen” as well using your core PC/Mac/Chrome OS settings.

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                Don’t leave me for Gmail – One of the features that helps your speed when using Google Drive is the email as attachment feature. This is hidden in the “File” tab in menus and with a flick of “Email as attachment” you can send over the document in any format from HTML to PDF to any email address and is a great way to avoid going into emails and getting distracted.

                Screenshot 2014-05-26 at 17.04.04

                  Go back in time! – This feature has become very useful when doing coursework or long documents when you go off on a tangent. You can easily go into “File” in the menu and access “See Revision History” – this will take you to all the times that you have made a change on a document.

                  Screenshot 2014-05-26 at 17.20.03

                    Be a font person – In Google Drive, font are very much hidden from the user. Hover over the font drop-down menu and click “Add more fonts”, some of these fonts are impressive and can make your documents look more professional, creative and hipster.

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                      All these tips are great at projecting the best possible usage of Google Drive. After using all these quick tricks after a month, I seemed to be working twice as effectively on Google Drive. Give them a try and don’t forget to ask for any assistance.

                      Featured photo credit: Tech Ticker via tech-ticker.com

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                      40 Top Productivity Apps for iPhone (2018 Updated)

                      40 Top Productivity Apps for iPhone (2018 Updated)

                      Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                      There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                      Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                      It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

                      Productivity apps to help you get things done

                      1. OmniFocus

                      This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                      Download it here.

                        2. Forest

                        Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                        Download it here.

                          3. Things

                          Another robust choice, this app is a favorite amongst “productivityists”.[1]

                          Download it here.

                            4. 30/30

                            Recently covered here at Lifehack

                            , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                            Download it here.

                              5. Any.Do

                              A beautiful-looking app that is both easy on the eyes and your wallet.

                              Download it here.

                                6. PocketLife Calendar

                                This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                                Download it here.

                                  7. Asana

                                  We’ve covered Asana here at Lifehack

                                  , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                                  Download it here.

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                                    8. ToDoist

                                    This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                                    Download it here.

                                      9. FlowTasks

                                      From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                      Download it here.

                                        10. Calendars 5

                                        This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                        Download it here.

                                          11. Clear – Tasks, Reminders & To-Do Lists

                                          A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                          Download it here.

                                            12. Due

                                            A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                            Download it here.

                                              13. Checkmark 2

                                              I use this app

                                              for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                              Download it here.

                                                14. TeuxDeux

                                                Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                                Download it here.

                                                  15. Wunderlist 

                                                  Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                                  Download it here.

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                                                    16. Nirvana

                                                    For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                                    Download it here.

                                                      17. Priorities

                                                      An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                      Download it here.

                                                        Productivity apps that help you build habits

                                                        18. Productive

                                                        With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                        Download it here.

                                                          19. Habitica: Gamified Taskmanager

                                                          You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                          Download it here.

                                                            20. Streaks

                                                            This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                            Download it here.

                                                              21. Remember The Milk

                                                              Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                              Download it here.

                                                                22. Day One Journal

                                                                When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                                Download it here.

                                                                  Productivity apps that makes organization easy

                                                                  23. Evernote

                                                                  Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                                  Download it here.

                                                                    24. Pocket

                                                                    You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                                    Download it here.

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                                                                      25. Sync.Me

                                                                      This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                      Download it here.

                                                                        26. Droplr

                                                                        One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                        Download it here.

                                                                          27. Dropbox

                                                                          Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                          Download it here.

                                                                            28. iDolly 

                                                                            In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                            Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                            Download it here.

                                                                              29. Soulver

                                                                              It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                              Download it here.

                                                                                Productivity apps that help you work smart

                                                                                30. Captio

                                                                                A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                                Download it here.

                                                                                  31. Drafts

                                                                                  A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                                  Download it here.

                                                                                    32. NoteShelf 2

                                                                                    This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                                    Download it here.

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                                                                                      33. Doodle

                                                                                      This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                      Download it here.

                                                                                        34. TextExpander (Legacy)

                                                                                        I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                        Download it here.

                                                                                          35. Launch Center Pro

                                                                                          A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                          Download it here.

                                                                                            36. GoodReader

                                                                                            This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                            Download it here.

                                                                                              37. LogMeIn

                                                                                              Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                              Download it here.

                                                                                                Productivity apps that improve security

                                                                                                38. 1Password

                                                                                                There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                                Download it here.

                                                                                                  39. LastPass Password Manager

                                                                                                  You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                                  All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                                  Download it here.

                                                                                                    40. Truecallers

                                                                                                    Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                                    Download it here.

                                                                                                      There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                      Reference

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