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10 Google Docs Features You’ll Probably Never Know If You Don’t Read This

10 Google Docs Features You’ll Probably Never Know If You Don’t Read This

After three years of using a Chromebook and being a student at university for almost one year, Google Drive is a must to master and something that I would never missed out on learning. Here are some super cool tricks that will get you word processing like a professional now you are using Google Drive.

Keep an eye on your collaborators – You can now look at “Activity” within each folder within your Google Drive. You won’t believe how useful this feature is, when you have a group of eager students editing away then to find a document has been deleted by a team member you can then hunt them down based on this feature. It is also useful for reviewing what others have been working on. This feature can be found when clicking the “i” icon on every folder page.

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    Be that colourful inside – When making a folder, don’t be boring. Who wants to be boring? Add some spice to your visuals, click on the drop-down next to each folder to edit the colour of these and bring some life to these dreary documents and folders, they deserve more love.

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      Keep “Recent” nearby – One of the nifty ways to beat the commute to searching through folders and folders to find that one document is to keep the recent tab nearby. This one has saved me many minutes and is good if you are developing a document and need it around to keep editing. To access this find “Recent” on the landing page below “Shared with me” and “Starred” on the left hand side of the screen.

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        Add me! Add me! – This is a great little way to get those features that Microsoft Word has. Using Add-ons within a document allows you to add a feature to the word processing. For example, You can now add a bibliography creator that will save time in your essay writing and many more apps. These add-ons will be added to your add-on library and accessible in any other document, past or present.

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          No don’t leave! – One feature that I feel I should be using more is the Research feature, this is a very hidden feature. Simply go to “Tools” and hit “Research” to take advantage of the ability to research items that you are looking for without leaving the safety of the document. Additionally, you can pull over images which saves a lot of typing of presidents’ names.

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            Keyboard Pro? – Some people just hate the mouse but love the keyboard. Look into “Help” in the menu and find a tab named “Keyboard Shortcuts”. This cracking trick will help you learn the commands to work like a real Google Drive nerd without even leaving the proximity of the keys.

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              Immerse yourself – Want to be in the zone? Perfect chance to get rid of that top bar on the Drive is the two arrows in the top right hand side of the screen. This will push up the menus and leave you with the bare minimum and allow you to focus that attention on the document at hand. Full immersion would be to add “Full Screen” as well using your core PC/Mac/Chrome OS settings.

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                Don’t leave me for Gmail – One of the features that helps your speed when using Google Drive is the email as attachment feature. This is hidden in the “File” tab in menus and with a flick of “Email as attachment” you can send over the document in any format from HTML to PDF to any email address and is a great way to avoid going into emails and getting distracted.

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                  Go back in time! – This feature has become very useful when doing coursework or long documents when you go off on a tangent. You can easily go into “File” in the menu and access “See Revision History” – this will take you to all the times that you have made a change on a document.

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                    Be a font person – In Google Drive, font are very much hidden from the user. Hover over the font drop-down menu and click “Add more fonts”, some of these fonts are impressive and can make your documents look more professional, creative and hipster.

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                      All these tips are great at projecting the best possible usage of Google Drive. After using all these quick tricks after a month, I seemed to be working twice as effectively on Google Drive. Give them a try and don’t forget to ask for any assistance.

                      Featured photo credit: Tech Ticker via tech-ticker.com

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                      Last Updated on November 3, 2020

                      20 Best Mac Apps for Productivity You Need in 2020

                      20 Best Mac Apps for Productivity You Need in 2020

                      Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out.

                      There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time.

                      This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day.

                      What Makes For the Best Productivity Apps?

                      Beyond productivity tips, there are dozens of productivity apps to choose from too. With that in mind, here are some of the core aspects of ideal productivity apps that have formed this list.

                      • Non-intrusive – you want a productivity app to weave seamlessly into your workflow and not cause disruptions. From using the app to the overall display, it shouldn’t cause any interruptions.
                      • Good interface – Again, you want to be able to use these apps easily and have them benefit you. The easier you can navigate around these apps, the better.
                      • Fair pricing – Many of these have free trials that allow you a good chance to test before you buy. If you do decide to pay for it, the monthly pricing plans should be reasonable for what you are getting.

                      1. Todoist

                        Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional.

                        Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes.

                        If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized.

                        Download: Todoist

                        2. 1Password

                          You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis.

                          1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click.

                          You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month.

                          Download: 1Password

                          3. Bear

                            Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions.

                            It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well.

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                            Download: Bear

                            4. Hazel

                              Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create.

                              For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32.

                              Download: noodlesoft

                              5. Alfred

                                Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways.

                                For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks.

                                It’s a paid app, with multiple price points based on the features you desire.

                                Download: Alfred

                                6. TextExpander

                                  TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically.

                                  For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words.

                                  An individual account is $3.33 per month.

                                  Download: TextExpander

                                  7. Backblaze

                                    If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable.

                                    Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month.

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                                    Download: Backblaze

                                    8. Keyboard Maestro

                                      Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36.

                                      Download: Keyboard Maestro

                                      9. Snagit

                                        There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme. Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95.

                                        Download: TechSmith/Snagit

                                        10. Bartender

                                          Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts.

                                          If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license.

                                          Download: Bartender

                                          11. Otter

                                          Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time.

                                          Best of all, it’s free to get started!

                                          Download: Otter

                                          12. Flux

                                            Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac.

                                            Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free!

                                            Download: Flux

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                                            13. PDFpen

                                            If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult.

                                            PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95.

                                            Download: Smile Software/PDFpen

                                            14. OmniFocus

                                              OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features.

                                              It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it.

                                              A standard license is $39.99, while the pro version is $79.99.

                                              Download: OmniFocus

                                              15. Franz

                                                It’s tiring to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact.

                                                Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source.

                                                Download: Franz

                                                16. MindNode

                                                  If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference.

                                                  The core app is free, with in-app purchases available.

                                                  Download: MindNode

                                                  17. Focus

                                                    The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in.

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                                                    This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99.

                                                    Download: Focus

                                                    18. CleanMyMac

                                                      Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac helps you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95.

                                                      Download: CleanMyMac

                                                      19. Grammarly

                                                        A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you.

                                                        This Mac-integrated writing assistant monitors all your writing and makes live corrections, so you’re alerted to your potential mistakes before they become permanent.

                                                        A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay.

                                                        Download: Grammarly

                                                        Focus To Do

                                                          Focus to-do is one of the top productivity apps for your iPhone around. It even has a desktop client that you can connect to effortlessly. The app is built around two things: the Pomodoro technique and task management. It achieves these things with amazing balance. All that you have to do is create a task and then set the timer right within the app itself.

                                                          There is also great flexibility with the Pomodoro technique as well. You can choose whether to take a 5 minute break, take a longer one, or even skip it. On the task management side, you can also create reoccurring tasks, reminders, and place a priority on tasks too.

                                                          Download: Focus To Do

                                                          The Bottom Line

                                                          These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success.

                                                          Make the time to learn about and experiment with all the life hacks that can make you more productive. By improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

                                                          More to Boost Productivity

                                                          Featured photo credit: Patrick Ward via unsplash.com

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