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10 Apps That Help You Stay on Time and Remember Things

10 Apps That Help You Stay on Time and Remember Things

    By being a knowledge worker, you are bombarded with due dates, things to remember, special events coming up, and projects that you need to spend time on to complete. Even the best of the best productivity gurus out there struggle with keeping track of time and dates.

    If you are one of these people that struggle, here are 10 apps for Windows, Mac, iOS, and Android that can help you stay on time and make sure that you don’t forget a due date again.

    Due (iOS)

    Due for iOS is my go to reminder/timing app. You can setup reminders for specific times that repeat, multiple timers that can run at the same time, and also access to a handy Logbook where all of your checked-off reminders are stored.

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    Due also has a bunch of settings allowing you to customize your alarms and sounds as well as the ability to backup and sync your reminder/timer data.

    Repeat Timer (iOS)

    Repeat Timer is a simple and beautiful timer app that only supports three different timers. The timers can have a set interval so you can practice your Pomodoro technique with ease. You can also setup how many times you want the timer to repeat with its interval.

    Repeat Timer has some great sounds to it as well as an awesome design, look, and feel. If you want a simple way to stay on time with your iPhone, this is the app.

    Alarmed (iOS)

    Alarmed reminds me a lot of Due but with some extra functionality like wake-up and sleep timers (which you can even assign playlists to for the duration of your sleepy time). The app is quite impressive, but can feel like setting overload, especially if you are looking for just a simple way to stay on time.

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    But, if you are looking for an app that does alarms, repeats, and alarms all in one, Alarmed is a good bet.

    COL Reminder (Android)

    More of a reminder application than timer, COL Reminder for Android allows the user to setup multiple reminders with notes, due dates and times, repeats, as well as a priority system. There are also a bunch of settings for customizing now the alarm sounds and notifications react to reminders, ability to change the minutes you can choose from in the dropdown list, etc.

    One of the coolest features is a built in parking timer that you can set to be placed in your notification bar when you activate it.

    Timer (Android)

    Time is a simple way to run multiple countdown timers at the same time. The timers can wake your phone from sleep when finished, you can pause/continue them, and many of them can be saved and used later.

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    My favorite part of Timer is the way that you use a “knob” to set the timers, kind of like using an iPod click-wheel.

    RemindMe (Android)

    RemindMe is a very simple timer/reminder application for setting quick reminders. Basically, you create a new reminder, set the countdown timer or specific time of day you wanted reminded, put in a brief description, and set the reminder.

    Nice Timer (OS X)

    Pretty much the simplest of simple when it comes to timers on OS X, nice timer is a great choice if you are just needing a countdown timer or stopwatch. It’s small, elegant, and gets the job done on your Mac.

    Nag (OS X)

    Nag is mostly interesting because of it’s interface that allows you to easily adjust your alarm by pressing buttons that add or subtract hours, minutes, and seconds to your reminder. You can also set a bit of text for the reminder and be “nagged” by the app until you click the stop button.

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    TimeLeft (Windows)

    Although it may not be the prettiest of apps, TimeLeft is a super powerful way to drag due times and remind you of when things are happening. With TimeLeft you can set reminders with complex rules, set countdown timers, use a stopwatch, or even replce the Windows system clock with the TimeLeft clock.

    The app is fully skinnable, so you can try to make it match your cuttent Windows look and feel.

    Free Countdown Timer (Windows)

    Countdown Timer is great way to track numerous countdowns and be reminded of certain events with music and notification messages. The interface is simple and easy to use, yet there are many powerful features like being able to wake your computer from sleep mode at a specific time or due date.

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    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on October 16, 2019

    11 Meeting Scheduler Apps to Boost Your Productivity

    11 Meeting Scheduler Apps to Boost Your Productivity

    Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

    Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

    Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

    In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

    1. ScheduleOnce

      ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

      ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

      ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

      Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

      Available on Web

      2. Calendly

        Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

        You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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        Available on Web | Google Chrome Extension

        3. Assistant.to

          For those who use gmail, Assistant.to is a super simple solution.

          From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

          While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

          Available on Web

          4. Acuityscheduling

            Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

            It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

            Available on Web | iOS | Android

            5. Pick

              Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

              At $3 a month, this is a great tool for quick scheduling.

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              Available on Web

              6. X.ai

                For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                Available on Web

                7. YouCanBook.me

                  is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                  They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                  Available on Web

                  8. Doodle

                    Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                    It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                    You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                    While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                    Available on Web | iOS | Android

                    9. WhenAvailable

                      WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                      Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                      Available on Web

                      10. Rally

                        Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                        Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                        Available on Web

                        11. NeedtoMeet

                          Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                          NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                          While they have a free account, you can unlock all features for only $19 a year.

                          Available on Web

                          Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                          In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                          To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                          Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                          A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                          Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                          If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                          Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                          With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                          The Bottom Line

                          Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                          Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                          Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                          Featured photo credit: rawpixel via unsplash.com

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