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Why You Should Quit Multi-Tasking Now

Why You Should Quit Multi-Tasking Now

In our very busy lives, there’s always a temptation to do too much at once. We have to recognize, though, the multi-tasking downsides that make splitting our attention a fruitless endeavor. Here are ten of the biggest multi-tasking downsides that demonstrate why we should do things one at a time.

1. Multi-Tasking Will Not Mean That You’re Simultaneously Doing Multiple Tasks

First, let’s get the concept of “multi-tasking” straight. You’re not actually doing two (or more) things at once. That’s essentially impossible. Guy Winch, PhD, author of Emotional First Aid: Practical Strategies for Treating Failure, Rejection, Guilt and Other Everyday Psychological Injuries, compared our attention to a pie chart. What you’re working on takes up the majority of the pie, with only small slices left over for things you do automatically like breathing. What you’re calling multi-tasking is actually just shifting between tasks at a rapid pace. Getting into different headspaces takes energy, too, so ultimately…

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2. Multi-Tasking Will Actually Waste Time

It will take longer for a driver to reach a destination if they’re constantly fiddling with the radio. Likewise, being distracted by a small task while working on a big task will eat up more time than you’re saving. To avoid multi-tasking downsides like this, you have to just suck it up and fulfill your responsibilities one at a time.

3. Multi-Tasking Will Cause You To Make More Mistakes

You know this already, but this is one of the multi-tasking downsides that bears repeating. If your mind is divided between several tasks, your mistakes will multiply. Ask yourself if you can afford to make those mistakes. If you can’t, give each activity your full attention separately.

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4. Multi-Tasking Will Hurt Your Memory

A 2011 study by the University of California San Francisco suggests that quickly shifting from one task to another will impact your short term memory negatively. This becomes more and more apparent as you get older.

5. Multi-Tasking Will Inhibit Your Creativity

If you’ve devoted your attention to too many tasks at once, you don’t have enough working memory left to think up things that are truly creative. At best, you’ll get your assignments done in a workman-like fashion. This is one of the multi-tasking downsides you should be most aware of. If you multi-task, understand that your output will rarely rise above satisfactory.

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6. Multi-Tasking Will Cause Anxiety

I can personally attest to this one. One of the major multi-tasking downsides is the way you start feeling unsettled when you divide your attention. The University of California, Irvine, did a test that measured the heart rates of employees with and without access to office email. Those with access to their emails remained wired up, with higher heart rates, whereas those without it were comparatively stress-free. Would you like to be stress-free? Then stop multi-tasking.

7. Multi-Tasking Will Lower Your IQ

Multi-tasking downsides can include some serious long term consequences. A study at the University of London tested IQs and found that people who multi-tasked suffered similar cognitive deficiencies as people who smoked marijuana or stayed up all night.

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8. Multi-Tasking Will Stop You From Processing

You may be able to read an article while watching TV, but you probably won’t remember the contents of that article in five minutes. The same principle even holds true for eating; if you ate while doing something else your body might not recognize that you’ve been fed, causing you to eat unnecessarily. It’s amazing how varied the multi-tasking downsides are.

9. Multi-Tasking Will Have Potentially Dangerous Consequences

Some forms of multi-tasking are not only detrimental, but could actually be dangerous. For example: texting while driving. Getting back to someone a few minutes sooner isn’t worth your life or someone else’s. When multi-tasking downsides are potentially lethal, avoid the splitting of your attention.

10. Multi-Tasking Will Stop You From Really Living

If you’re playing with your phone the entire day instead of interacting or just enjoying your surroundings, you’re not truly living. We get caught up in technology and forget to actually participate in society. If that sentence describes you, then change your ways. Stop multi-tasking!

Featured photo credit: close up multitasking man using tablet, laptop and cellphone connecting wifi in the city street urban via shutterstock.com

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Matt OKeefe

Matt is a marketer and writer who shares about lifestyle and productivity tips on Lifehack.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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