Advertising
Advertising

When More Is Less

When More Is Less
    Image credit: ImJustCreative

    Too often we look for a silver bullet, one app or one program that will solve it all. For some, this works. All it takes is a quick read of David Allen’s Getting Things Done and they are on their way. For most of us, especially those that tend to read these sites, there is no get-rich-quick approach to productivity. It just isn’t a one-size-fits-all proposition for us.

    More often than not, prevailing wisdom and general laziness lead us to try and take powerful, albeit bloated applications like Outlook and attempt to make them work for us. We learn all the bells and whistles, ignore what we don’t want to use and try to manage our contacts, calendars, tasks and email all in one place. And if you are reading this, chances are that this approach did not work for you either.

    Advertising

    Put Your Own Pieces Together

    So much of what set the Mac apart was the decentralization, yet integration of everything. Address Book for contacts, iCal for calendars and tasks and Mail.app for email. Each one is highly focused, yet deeply entwined with one another. However even this was not enough. While these solutions are often perfect for casual users, many of these stock applications are just far too limited for power users (or even just for particular geeks such as myself).

    Thankfully the idea of decentralization took hold with developers and what we’ve seen in the past few years is a renaissance of highly focused, highly polished applications. Apps that were built from the ground up to integrate with both stock and third-party software, enabling users to create their own personal tapestry of productivity.

    Advertising

    And How Does One Manage To Do That?

    In theory, the goal should be to find a few apps that solve your needs. Pick a calendar, pick a contact manager, pick a word processor and email client, learn them and move on with your life. But honestly, and I’m speaking from personal experience here, it’s the wrong (yet familiar) way to go about it. You are far better off working inside out. Start off by finding your biggest pain point and identifying the absolute perfect application for solving it (as long as that app plays nicely with others). From there go one problem at a time and slowly build your perfect system.

    For me, that was email and my starting point was Inbox Zero, followed by a switch to both Gmail and Mailplane. For you, that could be tackling your writing projects and you may want to look at apps like nvALT or Scrivener. Perhaps it is constantly forgetting to add things to your calendar, causing you to miss key obligations. If so, quick entry apps like Fantastical can help. Just have an honest conversation with yourself, figure out where you suck and start there.

    Advertising

    That Sounds Like A Lot Of Work…

    This process will take more applications and take more time, but you’ll quickly begin to notice something. Even though you’re choosing to use more, it will feel (and likely look) like less. The applications only show you what you need, they integrate so seamlessly that you hardly notice switching from one to the other. Many, such as Dropbox, LaunchBar and TextExpander, run in the background and are ubiquitous across your system. Over time this more complicated system feels contoured to your life, to your unique challenges and is far better suited to attacking them. Strange as might sound, it will feel far more a part of you rather than something you are working (or likely fighting) with.

    Consider Yourself Warned

    There are some risks. Other computers can start to feel unfamiliar and frustrating; you’ll potentially have trouble shutting up about how there is a better way (e.g. this blog post and my entire blog for that matter) and there will be some pieces of software you just cannot avoid. There is also the very real fear that you will end up spending so much time figuring out how to get things done that you never actually get anything done. But as long as you are aware of the realities and the potential side effects, you’ll be fine. Combine this awareness with some brutal honesty about where you fall short and start building a computer that might include a lot, but is so personal that you’ll hardly care.

    Advertising

    More by this author

    2×4: An Interview with David Sparks 2×4: An Interview with Myke Hurley 2×4: An Interview With CJ Chilvers 2X4 Interviews 2×4: An Interview With Gabe Weatherhead 2×4: An Interview With Brett Kelly

    Trending in Productivity

    1 You’ll Only Live Your Best Life Once You Step Out 2 Do You Have to Give Everything Up to Get a Fresh Start? 3 There is more to life than  ____________ 4 16 Productivity Secrets of Highly Successful People Revealed 5 9 Types of Motivation That Make It Possible to Reach Your Dreams

    Read Next

    Advertising
    Advertising

    Last Updated on October 16, 2018

    You’ll Only Live Your Best Life Once You Step Out

    You’ll Only Live Your Best Life Once You Step Out

    Fear is a valuable thing. It keeps people safe and encourages caution when caution is due. But Fear can also be a limiting factor because not everything you’re afraid of should really be feared.

    Have you ever been faced with a situation where you were afraid of making a decision, making a change or taking a risk?

    Did you end up taking that risk or making that decision? Or, did you just stay put and left things as they were? If you did, are you happy with how things have turned out?

    Advertising

    It’s in our nature to like feeling safe–to be in comfort and away from danger. This has always been the case since the beginning of time, when the first humans only knew how to prioritize survival. Even today, many still choose to play it safe and avoid taking risks or taking leaps of faith when it comes to their choices in life.

    The Realist and the Dreamer

    To put it simply, there are two kinds of people: the realists and the dreamers. The realists are the logical and cautious type of individuals who always think and weigh out the pros and cons before making any decisions–especially the big, life changing ones. Whether it was deciding on what to major in at University, what career path to take, whether or not to purchase that house or car, to go on that holiday, or to splurge on that new watch, the realist thinks long and hard before making a decision, if they even decide. Realists stick to the “what’s next?” plan for the future and may not abstractly consider different possibilities for where life can lead. This is usually because of the confidence they have already devoted to an accepted plan.

    Realists have dreams too, but these are more so rooted in ambition, drive and determination. They are goals that have been enumerated for some time. Realists understand that progress requires more than ambition and drive, but also, connections. They feel that life is never worry-free because of survival, responsibility and…paying a rent or a mortgage. As a result, they tend to make safe choices and stick to their comfort of knowing what’s best for themselves.

    Advertising

    Now let’s look at the dreamers. The dreamers are well, dreamers. They have big lofty ambitions, are risk takers, sometimes over impulsive, but they often always challenge the norms of society and dare to think outside the box. This is not to say that they do not have plans or a path that they want to follow. But they are more likely to change the course of their journey through time, experience and by following their heart.

    Dreamers derive their inspiration from within. No one else’s perspectives weigh in greatly enough to shift a dreamer’s drive. Dreamers don’t allow their fears to consume them. They may fail from time to time, but they never give up on life or love.

    Embrace Fear

    So which of the two do you think you are? And is one better than the other? In life, balance is always key. I’m sure you would have heard the saying: “everything in moderation”. Likewise, being a realist isn’t any better than being a dreamer. Both come with their challenges. But what I do know, is that no matter where you are in life, fear should always be seen as a way of pushing you towards becoming a better you.

    Advertising

    Stepping outside of your comfort zone is a type of fear that should be embraced. If you see yourself as a dreamer, then great! Chances are, stepping out of your comfort zone isn’t new to you. Whether it’s deciding to drop out of University to start your own business, moving to a new country on your own, taking that step to ask someone out on a date despite thinking they’re way out of your league, or deciding to quit your high paying job of 10 years to become a DJ. You chose to do that because you knew that you would most likely regret the ‘what ifs’ more than the mistakes (if any) of those decisions.

    But if you’ve always been more of a cautious individual (nearing towards being a realist), then I hope you’ll give more thought to embracing the act of stepping out more! Of course, that doesn’t mean you have to start making hasty or bold decisions such as the ones mentioned. It just means opening your mind to the acceptance that stepping out of your comfort zone isn’t a bad thing, it’s not something to be hesitant or afraid of.

    Managing Fear

    In times of stress or discomfort, remember that some of the best things happen when you’re afraid or put in an uncomfortable situation. These experiences can both challenge you and help you grow. Commit to giving the situation a try with your best effort, and keep expectations low to reduce additional pressure. Living outside of one’s comfort zone is by definition uncomfortable. Therefore, the best habit you can foster within yourself is the practice of becoming familiar with discomfort.

    Advertising

    You may be at a crossroad in life and feeling undecided about something, or you may feel like you’re not happy with where you’re at right now. It could be a job that you’re not happy with, a relationship you’re not happy in, or even just knowing that you’re too comfortable with where you’re at that you don’t feel challenged. All of this uncertainty can be traced back to your intentions. What is it that you want? What is it that you’re looking for?

    So, What Are You Looking For?

    If you feel like you’re stuck in a rut or know that you need some sort of change, but you’re just not sure how to take that step towards the change, why not subscribe to our newsletter? Our daily inspiration will help you embark on a journey, and will allow you to find that light at the end of the tunnel you’re searching for.

    At Lifehack, we’re dedicated to helping you find the ideal solutions to your problems, and with over 15 years of experience in coaching, we have condensed our knowledge and practices into a highly effective transformational model that you can use to not only help you out of your rut, but to also help you find new and bigger meaning to your life.

    Stepping out of your comfort zone isn’t always the easiest, but we’re here to make it easier for you to realize your true potential. The time to act is now!

    Featured photo credit: Maher El Aridi via unsplash.com

    Read Next