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Why Having a Baby is the Best Thing That Can Happen to Your Productivity

Why Having a Baby is the Best Thing That Can Happen to Your Productivity


    It happened again.

    You thought you could work at home on your personal projects, when all of a sudden your newborn baby starts to cry. You and your child’s mother rush to nurture the baby and finally she settles down. Even though things cool down for now, you are still very tired because of the many wake-ups you had last night – all caused by your hungry baby.

    All of this makes you worried. Even though you love your new family member a lot, these constant interruptions of your work, sleep and productivity is stressing you out. You have a ton to do in the coming months, but you start to wonder if you will even be able to get anything done.

    To make things even more challenging, you don’t have the luxury of working on your projects full-time because you have a day job and you also want to spend time with your family.

    It’s no wonder that you are frustrated, tired and stressed in this situation.

    New and wonderful life

    Let’s face it: The lack of productivity and tiredness caused in this scenario is from your newborn baby.

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    She doesn’t live by the same schedules as parents – your baby lives in the moment and lets parents know if something is not right: Maybe it’s too hot, maybe it’s too cold, maybe she likes to be nurtured, maybe they are hungry …

    There is so much going on in your baby’s life and the only way to communicate her feelings is to cry (at least in the very beginning).

    One part of your frustration is just that – the communication and the lack of words. Sometimes when your baby is crying, you have to guess what is going on: Could it be hunger? Do the baby need to be nurtured?

    To make things even more confusing, a baby’s irregular sleeping habits can drive parents crazy in the beginning. Constant wake-ups are a reality in most cases and you wake up tired when the alarm clock rings. Yet, you must go to work so that you can earn living for your family.

    It’s no wonder that at times things look pretty chaotic – take it from me…I have been there! Living with a new dynamic new family member causes you to rethink your own priorities and re-evaluate your plans.

    Bite your lip and deal with it!

    Tiredness, frustration and lack of productivity are the symptoms in this situation, but the real reason behind all the symptoms are the false expectations towards parenthood and living with a new family member.

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    Especially if this baby was your first one, there were so many things that changed in your life at once. And even with some mental preparation in advance, this change may seem too big to handle at times.

    False expectations can even emphasize the effects of the symptoms. In fact, your attitude will play a big role on how you handle everyday stress when you have a baby in your home.

    It’s also your attitude that defines whether you decide to find ways to deal with the situation or whether you keep on complaining and become more frustrated.

    From chaos to control, from frustration to appreciation

    No matter if you are tired, no matter if you frustrated, no matter if you are confused, there is one thing that can change all of this: understanding – getting the big picture.

    I can hear you saying, “Okay, so I can make myself productive, erase my sleep debt and feel happy just by understanding the situation? No, I don’t think so!”

    Here is the thing: when you go through these mixed feelings, do you really understand the whole picture of parenthood?

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    Sure, it’s not nice when you aren’t getting stuff done and things aren’t going as planned, but hey – that’s what being a parent (and especially with a newborn baby) is all about!

    No one said that it’s going to be dancing on roses. Instead, it’s a lot of work required from both of the parents!

    And what about the big picture then? Well, it’s interruptions, it’s distractions, it’s supporting your spouse, it’s changing diapers, and it’s doing a lot of extra work. That’s the reality and that’s the name of the game.

    Once you understand that this is part of parenthood, you start to change your attitude and that makes handling the everyday frustrations easier.

    Besides, do you think that you are alone in this situation? Nope, there are millions of confused and stressed parents around the globe – not just you and your spouse!

    When you change your attitudes a bit, you also start to realize that even if you have less time at your disposal, you are finding more creative ways of getting things done. In fact, you start to appreciate even the smallest moments that you have for your work.

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    Finally, when you know that your daily routine may change all of a sudden because of your baby, learn to plan your days the night before. When you know your tasks in advance, this helps you to take action as soon as you have even a tiny time pocket available.

    While having a baby will decrease the amount of your overall free time, you’ll start to focus on things that really matter and get rid of secondary stuff. In fact, you come to the realization that having a baby is the best thing that ever happened to your productivity!

    How I do it

    To describe how I – a part-time work-at-home dad – get stuff done with a baby in our home, here are the steps I have taken and practice on a daily basis:

    1. Attitude and appreciation. I’m listing this first, since this is the foundation for your productivity. Once you understand what parenthood is (especially with a newborn baby), you start to tolerate those interruptions and unfinished task lists better. Also remember, if you are in a regular routine right now, it will most likely change at some point. For example, in the beginning me and my wife were tired because of constant wake-ups during the night. Things are now much better and we can pretty much sleep our nights without interruptions.
    2. Working times. Notice the daily rhythm of your child. For instance, I know approximately at what time my son goes to sleep in the evening, when he takes a nap and when he wakes up. Based on this knowledge, I try to get my work done during those times. Also, be aware that the rhythm will change – at least in the beginning – and adjust your working time according to them.
    3. Focus on things that matter. The biggest productivity benefit I’ve experienced from having a baby is that I’m no longer doing secondary stuff that doesn’t take me closer to my goals. In fact, I’m super-focused and doing only the important work that matters.
    4. Plan your day. Plan your day the night before. Write down the most important tasks that you want to get done and keep that list of things in your head all the times. Put emphasis on those tasks which take closer to your goals. Being a parent requires flexibility, so don’t always expect to get everything done every day. If a hectic day like that occurs, then continue working on the task the next day.
    5. Hire some help. When it comes to online business related matters, one of the best decisions I have made was to hire a coach. This helped me to reduce the non-important work and put the focus on things that helped me to reach my ultimate goal. Another thing that helped was to outsource small tasks as much as possible. This was yet another way to lighten the workload. Remember, not only is the outsourcing limited to just your business tasks – it can be done on a household level too: cleaning, cooking, babysitting, taking care of the lawn …
    6. Spot the time pockets. Finally, to get work done, recognize those small time pockets that exist every day. Remember when I told you to keep your task list in your head during step #4? Well, this is the reason why. When you spot a time pocket (for e.g your kid is a sleeping), you can work on your own stuff during that time. When you know what your next action will be, you don’t have to figure out what to do next. Instead, you can start working on it without any additional pondering, thus not losing valuable time.

    Conclusion

    Don’t let the frustration and confusion get to you – especially if you are having your first baby. In most cases, your attitude and mindset have to change as well. Also, to get work done – even with a limited amount of available time – doing some planning as well as hiring some external help will do wonders for your productivity.

    Remember, it’s your baby that helps you stay focused on the right things.

    (Photo credit: Cute Baby Reading via Shutterstock)

    More by this author

    Timo Kiander

    Productivity Author and Founder of Productive Superdad

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    Last Updated on January 6, 2021

    14 Ideas on How to Measure Productivity to Make Progress

    14 Ideas on How to Measure Productivity to Make Progress

    Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

    In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

    For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

    For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

    Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

    Knowing this information we can now better determine what course of action to take with salesperson #1.

    Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

    How to Measure Productivity With Management Techniques

    Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

    1. Identify Long and Short-Term Goals

    Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

    For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

    2. Break Down Goals Into Smaller Weekly Objectives

    Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

    Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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    Productivity = number of new customers ÷ number of sales calls made

    3. Create a System

    Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

    This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

    You can do the same thing and just adapt it to your business.

    Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

    Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

    4. Evaluate, Evaluate, Evaluate!

    We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

    If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

    Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

    Just remember that you and your management style contribute directly to your employees’ productivity.

    5. Use a Ratings Scale

    Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

    Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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    It’s also a good way to track long-term progress and growth in areas that need improvement.

    6. Hire “Mystery Shoppers”

    This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

    You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

    You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

    7. Offer Feedback Forms

    Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

    First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

    Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

    You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

    8. Track Cost Effectiveness

    This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

    Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

    Having this information is very useful in forecasting expenses and estimating budgets.

    9. Use Self-Evaluations

    Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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    Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

    10. Monitor Time Management

    This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

    Time Management Tips to Improve Productivity

      The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

      While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

      11. Analyze New Customer Acquisition

      We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

      Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

      For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

      Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

      Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

      From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

      12. Utilize Peer Feedback

      This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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      Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

      Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

      It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

      13. Encourage Innovation and Don’t Penalize Failure

      When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

      Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

      Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

      14. Use an External Evaluator

      Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

      They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

      While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

      Final Thoughts

      These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

      The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

      The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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      Featured photo credit: William Iven via unsplash.com

      Reference

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