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Why Email isn’t Broken, We Just Need Something New

Why Email isn’t Broken, We Just Need Something New

There has been a big buzz on the web lately about the email system being broken. I think this is because people don’t use email for what it was intended–message transmission from one person to another. Today, many people also use emails for:

  • Personal to-do lists
  • Events management
  • Task management
  • File tracking
  • Marketing

I’m sure we could find dozens of other uses that people have for email, but the truth of the matter is that emails don’t provide an efficient solution to any of these points. Emails were intended to send messages. They do that extremely well. Have you ever lost an email? Have you ever had an email that has never arrived to its user? No. The only reason why you would have those issues is because you misspelled the email, forgot to CC it to the right people or it landed in the spam box. The system is amazingly reliable across all your devices and applications. You’ve been using it for YEARS–why change?

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So, what’s the problem?

144 billion emails were sent last year–per day. The problem, as mentioned above, is that people don’t use emails for just emails. The multiple uses of email have instead created situations such as employees spending 28% of their time on email instead of productive work. In addition to that, it’s usually a great source of distractions, with your aunt sending you pictures of her cat or a friend sending you a YouTube link to an epic fail video, or maybe you check it every fifteen minutes under the guise that it’s good etiquette to reply THAT promptly.

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    What can you do about it?

    Well you could:

    • Get more organized using labels and filters (but not many email providers give you that option–and mostly it’s the super-organized among us that actually take the time to do that).
    • Create different email addresses for different people, despite the fact that keeping up with them can get annoying (I know–I have more than a dozen email addresses).
    • Sign up on a bunch of different websites/services that promise to do what you normally use your email service for (Which one? And does it really change anything?).

    The core thing about email is that it’s still irreplaceable. 2.3 billion + people in the world have an email address. It’s well documented, creating it is extremely simple, and it’s free.  What else could you ask for?

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    The bottom line is that complexity causes stress, dissatisfaction and loss of productivity. But because email is so ingrained in our day-to-day existence we can’t imagine working without it. New collaboration tools have to make people feel like they can let go of traditional (yes–traditional!) Internet behavior and maximize the benefits of tools built for to-do lists, tasks, marketing, event managing and so on.

    Why use a spoon to dig a hole when you can use a shovel?

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    Last Updated on November 19, 2019

    7 Signs That You’re Way Too Busy

    7 Signs That You’re Way Too Busy

    “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

    “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

    As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

    Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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    The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

    To help you in that self-assessment, here are 7 signs that you’re way too busy:

    1. You Can’t Remember the Last Time You Took a Day Off

    Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

    “The time to relax is when you don’t have time for it.”

    2. Those Closest to You Have Stopped Asking for Your Time

    Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

    3. Activities like Eating Are Always Done in Tandem with Other Tasks

    If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

    It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

    4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

    One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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    If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

    5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

    It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

    If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

    Try these 5 Ways to Find Time for Exercise.

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    6. You Dread Getting up in the Morning

    If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

    7. “Survival Mode” Is Your Only Mode

    If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

    So, How To Get out of Busyness?

    Take a look at these articles to help you get unstuck:

    Featured photo credit: Khara Woods via unsplash.com

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