Advertising

Why Email isn’t Broken, We Just Need Something New

Advertising
Why Email isn’t Broken, We Just Need Something New

There has been a big buzz on the web lately about the email system being broken. I think this is because people don’t use email for what it was intended–message transmission from one person to another. Today, many people also use emails for:

  • Personal to-do lists
  • Events management
  • Task management
  • File tracking
  • Marketing

I’m sure we could find dozens of other uses that people have for email, but the truth of the matter is that emails don’t provide an efficient solution to any of these points. Emails were intended to send messages. They do that extremely well. Have you ever lost an email? Have you ever had an email that has never arrived to its user? No. The only reason why you would have those issues is because you misspelled the email, forgot to CC it to the right people or it landed in the spam box. The system is amazingly reliable across all your devices and applications. You’ve been using it for YEARS–why change?

Advertising

So, what’s the problem?

144 billion emails were sent last year–per day. The problem, as mentioned above, is that people don’t use emails for just emails. The multiple uses of email have instead created situations such as employees spending 28% of their time on email instead of productive work. In addition to that, it’s usually a great source of distractions, with your aunt sending you pictures of her cat or a friend sending you a YouTube link to an epic fail video, or maybe you check it every fifteen minutes under the guise that it’s good etiquette to reply THAT promptly.

Advertising

bad-andy

    What can you do about it?

    Well you could:

    • Get more organized using labels and filters (but not many email providers give you that option–and mostly it’s the super-organized among us that actually take the time to do that).
    • Create different email addresses for different people, despite the fact that keeping up with them can get annoying (I know–I have more than a dozen email addresses).
    • Sign up on a bunch of different websites/services that promise to do what you normally use your email service for (Which one? And does it really change anything?).

    The core thing about email is that it’s still irreplaceable. 2.3 billion + people in the world have an email address. It’s well documented, creating it is extremely simple, and it’s free.  What else could you ask for?

    Advertising

    The bottom line is that complexity causes stress, dissatisfaction and loss of productivity. But because email is so ingrained in our day-to-day existence we can’t imagine working without it. New collaboration tools have to make people feel like they can let go of traditional (yes–traditional!) Internet behavior and maximize the benefits of tools built for to-do lists, tasks, marketing, event managing and so on.

    Why use a spoon to dig a hole when you can use a shovel?

    Advertising

    More by this author

    Andrea Francis

    Andrea loves being productive and getting things done. She shares practical tips to help people achieve what they want in life.

    25 Easy Tips on How to Save Money Fast 13 Ways To Make Money While Traveling More Than 20 Jobs for Stay-at-Home Moms Big Brother On Video Calls: Tools To Easily Secure Your Online Calls And Chats hacking-hackathon-hacker Hacking: Any Different From “Creative Solution”?

    Trending in Productivity

    1 5 Unexpected Places to Boost Your Productivity 2 7 Effective Ways To Motivate Employees in 2022 3 8 Time Management Strategies for Busy People 4 5 Ways to Manage Conflict in a Team Effectively 5 How to Use Travel Time Effectively

    Read Next

    Advertising
    Advertising

    Last Updated on January 27, 2022

    5 Unexpected Places to Boost Your Productivity

    Advertising
    5 Unexpected Places to Boost Your Productivity

    The environment of a typical office or a quiet library may sometimes lessen your productivity as the unchanging views fail to stimulate your senses and keep your brain running. If you are the kind that dislikes absolute silence or minimal noise when working, these unexpected places to work may boost your productivity level!

    1. Coffee shops

    Research has shown that an adequate amount of ambient noise stimulates your senses and keeps you alert. Where else better to find some chatter and clatter to boost your creative juices? Working in the coffee shop also guarantees something else: unlimited supplies of caffeine!

    Caffeine wakes you up by fooling adenosine receptors and speeds transmitting activities up in your nerve cells.If you do decide to try this place out, make sure that your work computer is facing the coffee shop customers so you will be less likely to procrastinate or go to inappropriate sites because people are secretly watching you.

    Advertising

    If your workplace requires you to be in the office, try this website and/or phone app that provides you with sounds from coffee shops around the world. Want to work at a cafe in Paris? No problem, it’s just a button away.

    2. Cafeterias

    Similar to coffee shops, company cafeteria or food courts provide consistent noise and the smell of food. The aroma of food makes you look forward to your next break and should motivate you to complete your work.

    The act of eating likewise keeps your brain alert and produces dopamine. But make sure only to snack and stay around 60% full so that each bite is rewarding and invigorating. Snacking every 90 minutes should keep your brain balanced enough to focus on the work at hand.

    Advertising

    3. Empty University Classrooms  

    Whether or not you’re an university student, we have all been a student at some point in our lives. And when you’re in a classroom, your brain is primed to stay focused because you have been conditioned to concentrate in class. In comparison to your bedroom, where your brain is primed to relax, sleep and have fun, the environment of the classroom triggers your memory to stay alert (unless you never listened in class) and work.

    If you do decide to try working in an empty university classroom, be sure to bring a studious friend. Once you see that your friend or coworker is working hard, you would feel guilty for procrastinate and be more competitive.

    Ever heard of environmental context-dependent memory? Research has shown that environmental context influences the way we encode information. If you study in the same place you first learned the material, your chances of recalling the information are significantly increased. Use environmental cues to your advantage so you spend less time doing more work!

    Advertising

    4. Outdoors

    Fresh air, sunlight, cool breeze. Talk about getting your vitamin Ds the natural way. A healthy body is crucial to being productive. If you have a porch, use it to maximize your productivity!

    On a cool day, the crisp air is good for waking your brain up. If your work station is indoors and poorly ventilated, the build up of carbon dioxide will cause your brain to be less active, hence, less productive. Try to bring some work to a park nearby or an unsheltered town square where you are exposed to the sun. Fresh air will vitalize your brain and the warm sunlight will bring a smile to your face.

    5. The Shower 

    Many people experience their “Aha!” moments when they’re in the shower. Why is that? The hot water helps with circulation and improves blood flow to your brain, giving it more oxygen and nourishment to break down your work block.

    Advertising

    If you aren’t motivated to work or feeling bored, a good shower will not only open up your pores, but also give your brain a boost of energy. Keep a waterproof white board and markers in the washroom so you will never lose those wonderful ideas again!

    Featured photo credit: Thomas Franke via unsplash.com

    Read Next