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Where You Are Depends on How You Look at Things

Where You Are Depends on How You Look at Things
Look at things differently

One of the big differences between people who are successful in life and business and people who aren’t is how they look at things, which in turn shapes how they make decisions. If you aren’t satisfied with your progress up the corporate ladder, the value of your investment portfolio or your ability to find a partner you might have more success by altering how you look at things and therefore how you decide to act.

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To show how we look at things, and the difference it makes, here are a couple of situations where you might look at things in a new way. Read the full story to see multiple ways of looking at the same things.

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At a bedroom, linen, and kitchen store, packages of six low-energy fluorescent bulbs are hanging near the checkout for last-minute sale to shoppers. The concept of being green has proliferated in recent years so the shopper, Susan, reaches up and takes a couple of the packages. She is happy with herself for joining the green movement and thinks, “Al Gore would be proud of me.” When unpacking the bulbs at home Susan has a ‘light bulb moment’ and realizes these energy saving bulbs are packaged in energy wasting plastic casing. That might be safe packaging, but what is wrong with the paper boxes of old? Is it that the plastic casing is see-through? Is it that these packages are easier to display? Susan wonders, “Is more energy used to make this packaging than will be saved using the bulbs in it? Maybe this wasn’t such a good green purchase when taken as a whole.”

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Brett needs to become more proficient with a piece of software, Photoshop. He purchased it a year ago for hundreds of dollars along with a Getting Started with Photoshop book. He hasn’t opened the book. He’s opened the software but doesn’t understand how to get started. Today Brett is considering taking a class to get cracking and act on his New Year resolution to use what he has. Brett’s investment in the class would be $175 and 8 hours. Getting started seems like a good idea. Brenda, his girlfriend and firecracker analytic, asks a few investigative questions: “Brett, do you have 8 hours to spare? It seems you’re always doing work as it is.” She continues, “Is it possible that you could hire a tutor or power user who could show you one-on-one only the things that you would like to learn about? If so, wouldn’t that take a lot less than 8 hours? And, might it cost less than $175?” Hmmm… Brett never thought of such special education but the cost/value analysis Brenda is offering changes his leaning against taking the class but still to get the start he wants by hiring a tutor (or proficient high school student).

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Verizon recently installed FIOS in a small townhouse community. Looking out his window Smitty, a seasoned businessman, did the calculation. There have been 5 guys here for 5 days digging the trench, laying the conduit, and putting things back in the original condition. That’s worth at least $6,000 ($30 per hour, 8 hours per day, 5 days, 5 guys). Then there is all that equipment and materials they brought in worth another $2500, at least. And the tree they killed and are now replacing is another $400. Plus, the installers have to come back on yet another day to run the conduit and hook up to each townhouse. That’s probably another 13 man days worth ($3,120). That totals $12,020. Doesn’t seem like the payback period is too good. When Smitty gets out his calculator that 100 per month x 7 units x 12 months equals $12,600 per year income. That’s 1 year break-even if you don’t consider the back office costs. Plus, and probably more important to Verizon, they now own the channel to these 14 townhouses for new technology installations in the future.

The way we look at things affects the decisions that we make. Watch how you look at things and, if you want to be in a better position whether in your relationships, work, fitness, or money see if you can expand how you look at things. Watch how others look at things. Ask questions of people whose situation you admire and move toward understanding how they look at things.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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