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Where are the aids for increasing GENUINE personal productivity?

Where are the aids for increasing GENUINE personal productivity?

Too much of today’s personal productivity is stuck in repeating the past
To-do list

A genuine increase in productivity means getting the same, or greater, output with less effort and a smaller use of resources. Yet most personal productivity software still relies on various ways to categorize old-fashioned to-do lists.

That focuses on getting more done by improved organization; it’s working harder for longer (mostly by virtue of avoiding distractions and procrastination), not doing things better or with less effort and input. It’s not increasing genuine productivity. I suspect that, in reality, it’s sometimes even a substitute for doing much at all; spending time instead categorizing and rearranging lists of what is there to be done.

Where is the software that would help people find better ways to do things? To free up time for what matters be eliminating the unnecessary and trivial? The software that would ask tough, meaningful questions about every to-do item, such as:

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  • Do you need to do it now — or ever?
  • Is this something that you could — and should — delegate to someone else?
  • Is there a way to get the same result with less effort and input?
  • Is there a way to get a better outcome? Have you considered fresh options? What ideas could you find to improve, simplify, or — best of all — eliminate this activity?
  • Are you jumping to conclusions about what to do? Should you allow circumstances to unfold further, so you can see better what needs to be done (if anything)?
  • How can you develop your creativity, so that you can either find better ways to achieve the same, or greater, results, or find ways to stop doing things?

These are all questions it’s easy to forget in the rush to “get things done” — especially when someone is breathing down your neck and time seems to be slipping away. Software that both reminded and challenged you each time you tried to add something to your to-do list might be a boon to anyone caught up in the rat race.

Not doing things may be more productive

The Tao Te Ching suggested, more than 2200 years ago, that by doing nothing, everything would be done. What I suspect the author meant was that, if you think about things long enough and carefully enough, a great deal of your present activity can be removed altogether; if you’re patient, still more will resolve itself without any input from you; and whatever is left, you can do in half the time and with a quarter of the effort. Everything that matters gets done. The rest is irrelevant.

By following that advice, you can eliminate so much clutter — plus those actions only done because you’ve always done them that way — that you will fly through what is left. That’s true focus, not the false kind that comes from putting items into an ordered list and starting from the top. You may be working on item 1, but all the others are still there, preying on your mind and tempting you into swerving aside to deal with them too.

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What about something that actually limited your to-do list to no more than, say, six items? Something that would force you to prioritize and drop something, before you could add any more? It’s easy to build up a to-do list of almost infinite length, then feel stressed by all the things still waiting to be done.

Realistically, the chances of getting to item 27 on your list — now or ever — are so small as not to be worth considering. Software could not only help you to set sensible priorities, it could recall just how long something had sat at number 3 or 4 and tell you either to do it now — make it number 1 and get it done — or stop kidding yourself and forget it.

It could also remember how long something had been on the to-do list in any position and kick it off automatically after, say, 5 days. If you haven’t even started on it by then, you aren’t going to today. Push it into a back list of “to do sometime;” and remove altogether if it stays on there for more than two weeks.

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The real keys to increasing productivity are creativity and discipline

I know this sounds brutal, but sometimes it takes “tough love” to bring home the key point: a to-do list should only contain what you are definitely going to do within the next day or so. Everything else should go somewhere else, or it will simply clog up your list and convince you that you’re so weighed down with unfinished tasks that you don’t have time to do anything — except, of course, continually polish and re-categorize your natty software to-do list!

Productivity should be about creativity — finding new and better ways to do what me must with less effort — and discipline — to ignore anything that isn’t truly important.

For example, if your to-do list and calendar are full of meetings, you can probably double or triple your productivity instantly by taking these simple steps:

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  • Cut out all the time wasted in meetings you’re only attending as an observer. If you haven’t got anything on the agenda that is vital to you, don’t go.
  • Refuse to stay in any meeting for more than one hour. What can’t be accomplished in that time probably doesn’t need to be done.
  • If you are in charge, eliminate all the time wasted by people “updating” the group. If anyone needs to know, ask for a summary beforehand by e-mail. In a meeting, it’s wasted time.
  • Only hold meetings at all if there is genuinely no other way. About a third of meetings take place because people are too lazy to handle what needs to be done more efficiently. The other two-thirds take place to allow people to spread the blame and protect their butts.

Until you stop focusing on the mundane — organizing lists — and start considering genuine productivity — improving the ways you do essential things and dropping all the rest — you’ll stay stuck at about the place you’re in today.

Until now, nearly all software advances linked to personal productivity have been based on automating what people once did by hand. That process has reached the point of diminishing returns. The real innovations will only come when we start using software to let us do what was either impossible, or unimagined, before we had it.

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Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

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For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

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