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When a Paper Planner Can Be Your Best Productivity Tool

When a Paper Planner Can Be Your Best Productivity Tool

There are a lot of elegant tools for your OS and online that help you keep track of all your commitments, projects, tasks, goals, checklists, etc. Each of them have their own set of awesome features as well as their weaknesses.

I remember around a year ago when I was lost in the sea of productivity applications (if you have been there yourself, I totally feel for you). This mostly happened because I would find an app that I would like a lot and then find one or two things that it just couldn’t handle in my workflow. Because of that I played around with a ton of productivity applications and wasted a lot of my time procrastinating on projects.

Here is what I found

There is no perfect productivity, todo list, or Getting Things Done application for everyone.

Sorry.

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But wait, before you leave and go Google something like “best GTD app -lifehack.org”, I have to tell you that there is one tool that led me to find a productivity application that worked perfect for me.

My travels through the sea of endless list making apps led me back to where I started my journey with productivity and Getting Things Done: pen and paper.

Why it works

    There are a lot of things that paper doesn’t have that digital tools do including ubiquitous search, automated repeats, nesting of tasks, quickly changing lists and due dates, reminders, etc. But it does have one thing over digital tools that makes it one of the best ways to start being productive; unlimited flexibility.

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    If I want to take a note about a certain task in a digital tool, I have to invoke some sort of option in the system to say that I want to make that note. I type the note, and if the system is good, it will save it automatically. Otherwise I have to tell it to save the note about the task.

    With paper and pen, I locate the task and write something near it. Or, hell, even on top of it if I want.

    Paper planners work because they are flexible and with that flexibility eventually comes an awareness of how you work your productivity system, not how it works you.

    There is nothing to learn really (that is if you aren’t implementing GTD or some other productivity system) and you can start with the tool immediately.

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    This doesn’t have to be permanent

    I was so against using paper after using digital tools for a number of years. But what it came down to was that I needed to re-learn how to create and use a system. Paper is awesome for this because it helps you identify precisely what you need (as well as the things you don’t need at all) and helps you concentrate more on organizing and checking things off of your todo lists rather than figure out the exact taxonomy for your project on saving the world.

    When you fiddle with your tools you aren’t saving the world, you are fiddling.

    As you gain a better understanding of what your tools need to do to facilitate your workflow, you can start to see which digital systems can match that feature specification.

    Transitioning from paper to digital

    Now that you have figured out what you need in a tool and what you don’t at all need in your productivity system, you can start your search for a digital tool and transition to it. That is if you want to.

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    I have met a lot of people that are just as, if not more productive with a paper and pen than I am with OmniFocus on my two Macs, iPhone, and iPad. I believe that it has a lot to do with them being very intimate and close with their system, where as a digital tool can feel somewhat sterile and binary.

    The easiest way to transition is to start dumping your paper planner’s contents straight into your new tool and set it up relatively close to what already have. If you use a bunch of different lists for each area that you do your work in (contexts) and also a list of all your projects and reference materials, make sure that your desired digital tool can handle it.

    Slow down to speed up

    Paper may not be the most powerful productivity tool you can get your hands on, but it sure will show you exactly what you need and don’t need in a productivity system to make it work for you.

    I spent a good 3 months working with a paper planner through college and a full time job at the same time. It was annoying to have to rewrite things every once in a while, but it made me realize exactly what I needed in a productivity tool and helped me stop spinning my wheels trying to find the perfect digital tool.

    Sometimes we have to use the most basic tools, understand how are productivity system is supposed to work, and then make it work with a decent digital tool that fits our needs.

    If you are roaming around in the digital todo list and productivity tool jungle, give yourself a break, grab a crappy notebook and start getting some work done.

    More by this author

    6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You How to Beat Procrastination: 29 Ways to Beat It Once and for All To Automate or not to Automate Your Personal Productivity System Top 10 Productivity Tools to Help You Achieve 10x More in Less Time

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    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

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