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What Yoga Can Teach Us About Productivity

What Yoga Can Teach Us About Productivity

    Earlier, I talked about how you can use meditation practices “in real time,” while you’re working on a task, to stay focused and motivated.  In this post, I’ll discuss how some forms of movement and breathing from yoga can help you find efficiency and ease in your work.

    Usually, when we think about productivity, images of well-organized e-mail inboxes and color-coded folders come to mind.  But these things alone aren’t enough to make us efficient.  If our minds aren’t disciplined — our attention is scattered, or we feel sluggish or anxious — work will be a struggle, no matter how organized our workspace is.

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    How do we discipline our minds?  I’ve found the ancient practice of hatha yoga — the stretches and breathing we simply call “yoga” in the West — very helpful.  This may sound odd at first, but it makes sense if we look at why hatha yoga was created.  It’s designed to clear the mind to prepare for meditation. In the same way, when we use it at work, it helps us become serene and focused.

    Although people tend to see yoga as a complex bunch of poses that require a mat and a lot of flexibility, there are simple forms of yogic breathing and movement we can do while seated. You can do the practices I’ll describe whenever you feel yourself losing attention or momentum at work.

    1.    Breathe Into The Tight Spot

    When a student is in a yoga pose that’s bringing up a lot of discomfort, a yoga teacher will often tell the student to “breathe into” the uncomfortable spot in their body — meaning to breathe so that the tense part rises and falls with the breath. This helps the student relax into the pose.

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    If you pay close enough attention when you’re feeling stressed or anxious at work, I suspect you’ll notice that some part of your body is tensed up — whether it’s your jaw, neck, lower back, or somewhere else.  If you notice this, I invite you to try taking a few deep breaths into that tight place.

    When you do this, I think you’ll find the tension dissipating, and the stress starting to fade.

    2.    Open Up Your Shoulders

    Many of us spend our workdays hunched over a keyboard, and this can cause tension to build in the neck and shoulders.  When that tightness gets uncomfortable enough, it can disrupt our focus.  Here’s a great way to release some of this tension — again, without leaving your chair.

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    The pose I’ll describe is called “eagle arms.”  To do this, hold your forearms out in front of you, parallel to your body.  Cross your right arm in front of your left, and clasp your hands in front of your face so that your arms intertwine.  Holding this pose, breathe deeply a few times into your shoulders.  Repeat this with your left arm crossed over your right.

    I think you’ll find this helps you let go of the tightness in your shoulders, and return your attention to your work.

    3.    Breathe Into Your Heart

    When we’re feeling unmotivated at work, it’s helpful to connect with our desire to contribute to and serve others. The yoga technique of breathing into your heart is a wonderful way to do this.

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    According to yoga, there’s an energetic center in the heart area called the “heart chakra.”  When we “open” the heart chakra by breathing into it, we feel our sense of compassion for others, and our desire to give to the world.

    To breathe into your heart, clasp your hands behind your back at the level of your heart, and stretch out your arms.  Then, breathe deeply so your upper chest rises and falls with the breath. Feel the warmth and openness in your heart, and notice any tension melting away.

    4.    Breathe Into Your Spine

    According to yoga, there’s another energetic center at the base of the spine called the “root chakra.”  Breathing into the root chakra gives us a sense of groundedness and stability.  Doing this can be very useful when you’re feeling anxious at work.

    To breathe into the root chakra, put your attention on the base of your spine, where the spine meets the pelvis.  If focusing on that area is difficult, place your hand on your lower back, and concentrate on the sensation of pressure there.  With your attention on the base of your spine, take a few deep breaths.

    When you do this, you’ll likely feel a deep-seated sense of solidity, and that paralyzing worry will start to fade.

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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