Advertising

What Meditation Can Teach Us About Productivity

Advertising
What Meditation Can Teach Us About Productivity

    Most productivity writing is about tips for organizing our workspace — creative ways to arrange our e-mail inbox, write to-do lists, color-code folders, and so on.  These techniques can be useful, but they don’t deal with one of the biggest obstacles to getting our work done:  our own minds.

    As I’ll bet you’ve experienced, if your attention is scattered, you feel sluggish and unmotivated, or you’re paralyzed with anxiety about what others will think of your work, it’s going to be tough to make the kind of progress you want, no matter how well-organized your e-mail is.

    Advertising

    Meditation is the most powerful tool I’ve found for disciplining my mind.  Practicing sitting still and training my attention on something — whether it’s my breathing, an object I’m looking at, or something else — has had powerful effects on my focus and motivation at work.

    What’s more, I’ve discovered that many of the ideas and techniques used in meditation can also be applied “in real time” — as I’m sitting at my desk working on a project.  Whenever I find myself getting scatterbrained or frustrated, I can use one of the tools I’ll describe in this post for restoring my concentration and peace of mind.

    1. Focus on Your Breathing

    Meditators often concentrate on their breathing to stay alert, and keep their minds from drifting into memories of the past or concerns about the future.  I’ve found that this technique isn’t only helpful during meditation — it also works great whenever we find ourselves getting distracted at work.  We can focus on our breathing to bring our attention back to this moment, and to what we’re doing.

    Advertising

    Many meditation teachers explain why this works by observing that, whenever we focus our attention on what’s happening in our bodies, our awareness naturally settles into the present.  If I ask you to pay attention to your breathing, you probably won’t start daydreaming about the way you used to breathe five years ago — you’ll focus on the act and experience of breathing right now.

    When your attention comes back to the present, the memories and worries that may have been bothering you fade into the background, and you can easily return to your work.

    2. Let Your Experience Be

    In meditation, as in the rest of our lives, uncomfortable thoughts and sensations sometimes come up — perhaps anxiety, resentment, boredom, or something else.  Meditation teachers often invite us to just let these experiences be, rather than trying to push them away and think about something pleasant.  This approach isn’t just useful in meditation — it’s also helpful when we’re struggling with procrastination at work, as I think we all do from time to time.

    Advertising

    When we start to feel bored or frustrated at work, most of us are in the habit of “taking the edge off” by turning to some distracting activity — checking e-mail, playing FreeCell, or something else.  The trouble is that, when we distract ourselves from sensations we don’t like, we also take our attention away from our work.

    The next time difficult thoughts and sensations come up for you at work, I invite you to try fully allowing them.  Instead of running away from the uncomfortable experience, just keep breathing, relax your body, and let the feeling pass away on its own.

    What I think you’ll notice, as you practice allowing that thought or sensation to be without resisting, is that it will pass away quickly — perhaps within a few seconds or minutes.  When it dissipates, you can gently return your attention to your work.

    Advertising

    The more you practice this, the more comfortable and familiar that experience will become.  You’ll become able to make progress in a task at work, even when that discomfort is coming up.

    3. Practice Holding Your Attention

    This exercise, which is based on a meditation some Zen practitioners do, is very simple.  Pick an object in the room.  It doesn’t matter what it is — it could be, for instance, a spot on the wall, or a paper clip on your desk.  Now, for five minutes, simply hold your gaze on that object.

    As you do this, I suspect, you’ll find your attention drifting off.  Maybe it will float away into thoughts about the past or future.  Perhaps you’ll find your eyes darting around the room, looking for something more interesting.  Whatever happens, when you notice your attention floating away, gently bring it back to the object you’re looking at.

    Advertising

    I think you’ll begin to find, pretty soon after you start doing this exercise, that those moments of distraction — when your attention drifts away from what you’re looking at — will start to happen less and less often.  In other words, you’ll begin developing a longer attention span.

    As you can probably see, this is a very useful thing to cultivate if you want to become able to sit at your desk and make a lot of progress on a project in one sitting.

    More by this author

    What Yoga Can Teach Us About Productivity What Meditation Can Teach Us About Productivity

    Trending in Productivity

    1 How to Create Your Own Ritual to Conquer Time Wasters and Laziness 2 Are You Addicted to Productivity? 3 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 4 How Remote Work Affects Your Productivity And Wellbeing (Backed By Data) 5 10 Best Productivity Planners To Get More Done in 2021

    Read Next

    Advertising
    Advertising

    Last Updated on October 21, 2021

    How to Create Your Own Ritual to Conquer Time Wasters and Laziness

    Advertising
    How to Create Your Own Ritual to Conquer Time Wasters and Laziness

    Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

    Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

    The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

    Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

    Advertising

    Program Your Own Algorithms

    Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

    Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

    By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

    How to Form a Ritual

    I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

    Advertising

    Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

    1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
    2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
    3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
    4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

    Ways to Use a Ritual

    Based on the above ideas, here are some ways you could implement your own rituals:

    1. Waking Up

    Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

    2. Web Usage

    How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

    Advertising

    3. Reading

    How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

    4. Friendliness

    Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

    5. Working

    One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

    6. Going to the gym

    If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

    Advertising

    7. Exercise

    Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

    8. Sleeping

    Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

    8. Weekly Reviews

    The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

    Final Thoughts

    We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

    Advertising

    More Tips to Conquer Time Wasters and Procrastination

     

    Featured photo credit: RODOLFO BARRETO via unsplash.com

    Read Next