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What Does Your Task List Say About You

What Does Your Task List Say About You

Hello there! I am your task list. I am one of the biggest contributors to your overall productivity, and I have something to tell you. Now hear my voice!

1. But I don’t have a task list!

Do you actually like being reactive and constantly in fire-fighter mode? Not having a task list probably causes you to have problems seeing the big picture and setting priorities in your life. When was the last time when you felt truly proud of your accomplishments?

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2. But I have problems accessing it!

Think about any moment of the day. Home. Work. Shopping. How long does it take you to access your task list? Does it take five seconds, or maybe a minute or two? “I need to go upstairs, open my laptop, log in, open a browser, log into this great portal and then I have it”. Face it, you are rarely using it, and you don’t really believe it is helping you. It helps you to avoid forgetting things, but it has never actually made you productive.

3. But there isn’t any fun!

Scan through your list of tasks. Be honest: are you experiencing any positive emotions? Do you feel any excitement about any of these? If not, let’s face it–you are just living a boring life. Your face is probably sad for most of the day, and you probably read a lot about this “procrastination” stuff. Think of ways you could add some fun to your tasks, and you will immediately notice the difference!

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4. But I do not know what to do!

Look at every task on your list. If you were supposed to complete any of these tasks right now, would you know exactly what to do? If not, it means you are too quick. You can catch a glimpse of an idea, but you never get down to structure, and thus, the tasks lack clarity and precision. They are just floating on the surface. If you just slowed down a little bit and worked on details, your tasks would call for an action. Otherwise, your list just becomes a home for old tasks.

5. But there are so many old tasks!

Now think about the moment when you added each of the tasks to the list. What is the average age of each task? If it is weeks or months rather than days, you are probably a great planner, but you’re not being realistic. Your favorite word may be “tomorrow” or “later”. The thing you desperately need is to be clear and precise, to add more fun or to simply SIT DOWN AND DO IT RIGHT NOW!

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6. But I don’t know what is most important!

Open your task list and explain to others what the difference between “urgent” and “important” is? If you can’t, you probably have never sat down and established priorities in your life and in your work. When picking the next task to execute, you simply take the most urgent first. The truth is, without priorities you can be good, but you will never be great.

7. But I don’t have any “Done” category!

When you finish your task, it immediately disappears from the list. You probably like to run fast, but you do not stop or slow down to do any kind of retrospection on the last week, month or year. Are you sometimes doing the same mistakes over and over again? What if you spent just five minutes going over the list of tasks you accomplished last week and delete them just after? This is a great way to be proud of yourself and actually learn something.

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8. But I do not track delegated tasks!

Do you simply delete tasks that were delegated to others? Then you are probably a “not my problem” type of person and people rarely trust your accountability. Or maybe you keep track of the tasks forever and ask about updates every day. Now you know why people are so annoyed with you. Ideally, you should keep track of the delegated tasks and react only when necessary.

Now spend one more minute looking at your task list, is there anything more that it is trying to tell you?

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Piotr Nabielec

Author, CEO, Consultant

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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