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Web App Review: Doit.im Brings a Cross-Platform GTD Experience To The Masses

Web App Review: Doit.im Brings a Cross-Platform GTD Experience To The Masses

I try very hard to not stray down the path of GTD web apps as it usually leads to me thinking that some other app is better for some other reason and I change my whole entire system over to find that it really has nothing to do with the system in the first place. But, there has been one GTD application that has caught my eye for at least the past year because of its ubiquity and general adherence to GTD principles.

Doit.im is available on the web, on iPhone, iPad, Android, Windows, and with a Mac client coming soon and is a full-featured GTD task management app.

I’m not all about making a system into a GTD system; I’d rather have a system that was built with GTD in mind and that is why we will be taking a look at doit.im and how it stands as a full project and action management solution.

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First Impressions

    Like I said before, I have been watching doit.im for about a year or so now and have seen new features and tweaks added to the app as the time has past. The app definitely tries to take the idea of GTD and automate it. You will find the normal “Inbox”, “Someday/Maybe”, and “Waiting For” categories as well as the use of the “Context” and “Project” terminologies. The app’s layout is clean and there are two different versions. The older version takes a “wired notebook” type of look, that in my opinion is annoying. The newer beta version has a sleeker and more clean look and is the one that I have used more. I will say that neither are completely appealing to me.

    One thing that I noticed right off the bat was that the app seemed very slow when accessing online. I tried Safari, Firefox, and Chrome with none of them being noticeably faster. It looks like the developers need to work on the speed of the web app. I found that the beta version was much slower than the “older” version of the app.

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    Where Doit.im lacks in speed and looks the app makes up for it in organization and work flow. Actions and projects are easily added to your lists and applying context and projects to tasks is easy as well. Scheduling tasks for a specific due date works well and adding repeats and reminders is just a click away.

    The one thing that I can’t wrap my head around is how the inbox is handled. My idea was once you added a context or a project to a task that the task should be removed from the inbox and be considered “processed”. This isn’t the case. It appears that you have to either schedule or move the task to Someday or Waiting for to get it out of the inbox. Not necessarily the most intuitive thing, but once you get the workflow down, it shouldn’t be that big of a problem.

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      Features

      Doit.im is absolutely full featured and I would consider it to have almost everything that a GTD practitioner would want in a system including:

      • Cross platform goodness (available on the web, Windows (Mac coming soon), iOS, and Android
      • Creating tasks with context, due date, repeats, reminders, and project criteria
      • Allows for totally separate projects to sort by
      • A nice calendar view to see when stuff is due
      • Ability to create custom tags and contexts
      • Full sync with web, Windows, Android and iOS clients

      The only real feature that Doit.im is missing for this GTD geek is the start date field. I have confessed my love for start dates before, and without them my system starts to feel weak. For some this may not matter at all though.

      Mobile Apps

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        The mobile interface for Doit.im has vastly improved for both iOS and Android since the last time I have looked at it. The design is clean and unique and gives the user access to the most use features of any GTD app; the inbox, context lists, projects, due and scheduled items, waiting for, etc. The app also has a cool new way to add tasks with the “Quick-add” feature which gives the user a task entry bar with the task attributes in button form below the entry box. It’s a super fast way to add new actions to your trusted system.

        The app syncs very quickly and gives the user the option to sync after a certain amount of time or even a “Real-time Data Uploading” feature. This pushes the updates directly to the server as you make them on the device. The developers of Doit.im have made a compelling UI and experience for the mobile apps. In fact, I prefer the mobile apps over the web app.

        Wrap-up

        Like a said before, searching for better GTD apps can turn into an unhealthy obsession. Us GTD geeks like to look for new shiny tools more than we like to use them. I have drawn my line in the ground with OmniFocus, mostly because if I could I would change my tool every week. But, if you are a GTD practitioner or a new GTD wannabe and are in need of a cross platform, full featured, task and project management app, Doit.im is extremely compelling. Plus the app is free online and in the respective app stores. Try it out and see for yourself. While you are at it, let us know what you think in the comments section.

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        CM Smith

        A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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        Last Updated on October 22, 2020

        2 Transformational Ways to Spark Your Creative Energy

        2 Transformational Ways to Spark Your Creative Energy

        Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

        Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

        Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

        Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

        Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

        By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

        The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

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        1. Be Childlike in Your Thoughts, Attitudes, and Approach

        Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

        Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

        Move Your Inner Judge to the Sidelines

        When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

        The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

        Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

        To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

        Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

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        We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

        It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

        After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

        Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

        Learn to Recall Your Childhood Self

        To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

        Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

        Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

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        When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

        Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

        We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

        When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

        Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

        2. Listen to Your Inner Leaders of Creative Energy

        If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

        The seed has been unlocked! So, now what?

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        To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

        With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

        So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

        • Reduce or eliminate multi-tasking.
        • Say yes to what matters and what aligns with your big values and goals.
        • Say no to all else.
        • Say no again.
        • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
        • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
        • Meditate.
        • Breathe—long breaths in and long breaths out through the nose.
        • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
        • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
        • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
        • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
        • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

        Final Thoughts

        These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

        Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

        More Tips to Spark Your Creative Energy

        Featured photo credit: Kelly Sikkema via unsplash.com

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