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Web App Review: Doit.im Brings a Cross-Platform GTD Experience To The Masses

Web App Review: Doit.im Brings a Cross-Platform GTD Experience To The Masses

I try very hard to not stray down the path of GTD web apps as it usually leads to me thinking that some other app is better for some other reason and I change my whole entire system over to find that it really has nothing to do with the system in the first place. But, there has been one GTD application that has caught my eye for at least the past year because of its ubiquity and general adherence to GTD principles.

Doit.im is available on the web, on iPhone, iPad, Android, Windows, and with a Mac client coming soon and is a full-featured GTD task management app.

I’m not all about making a system into a GTD system; I’d rather have a system that was built with GTD in mind and that is why we will be taking a look at doit.im and how it stands as a full project and action management solution.

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First Impressions

    Like I said before, I have been watching doit.im for about a year or so now and have seen new features and tweaks added to the app as the time has past. The app definitely tries to take the idea of GTD and automate it. You will find the normal “Inbox”, “Someday/Maybe”, and “Waiting For” categories as well as the use of the “Context” and “Project” terminologies. The app’s layout is clean and there are two different versions. The older version takes a “wired notebook” type of look, that in my opinion is annoying. The newer beta version has a sleeker and more clean look and is the one that I have used more. I will say that neither are completely appealing to me.

    One thing that I noticed right off the bat was that the app seemed very slow when accessing online. I tried Safari, Firefox, and Chrome with none of them being noticeably faster. It looks like the developers need to work on the speed of the web app. I found that the beta version was much slower than the “older” version of the app.

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    Where Doit.im lacks in speed and looks the app makes up for it in organization and work flow. Actions and projects are easily added to your lists and applying context and projects to tasks is easy as well. Scheduling tasks for a specific due date works well and adding repeats and reminders is just a click away.

    The one thing that I can’t wrap my head around is how the inbox is handled. My idea was once you added a context or a project to a task that the task should be removed from the inbox and be considered “processed”. This isn’t the case. It appears that you have to either schedule or move the task to Someday or Waiting for to get it out of the inbox. Not necessarily the most intuitive thing, but once you get the workflow down, it shouldn’t be that big of a problem.

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      Features

      Doit.im is absolutely full featured and I would consider it to have almost everything that a GTD practitioner would want in a system including:

      • Cross platform goodness (available on the web, Windows (Mac coming soon), iOS, and Android
      • Creating tasks with context, due date, repeats, reminders, and project criteria
      • Allows for totally separate projects to sort by
      • A nice calendar view to see when stuff is due
      • Ability to create custom tags and contexts
      • Full sync with web, Windows, Android and iOS clients

      The only real feature that Doit.im is missing for this GTD geek is the start date field. I have confessed my love for start dates before, and without them my system starts to feel weak. For some this may not matter at all though.

      Mobile Apps

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        The mobile interface for Doit.im has vastly improved for both iOS and Android since the last time I have looked at it. The design is clean and unique and gives the user access to the most use features of any GTD app; the inbox, context lists, projects, due and scheduled items, waiting for, etc. The app also has a cool new way to add tasks with the “Quick-add” feature which gives the user a task entry bar with the task attributes in button form below the entry box. It’s a super fast way to add new actions to your trusted system.

        The app syncs very quickly and gives the user the option to sync after a certain amount of time or even a “Real-time Data Uploading” feature. This pushes the updates directly to the server as you make them on the device. The developers of Doit.im have made a compelling UI and experience for the mobile apps. In fact, I prefer the mobile apps over the web app.

        Wrap-up

        Like a said before, searching for better GTD apps can turn into an unhealthy obsession. Us GTD geeks like to look for new shiny tools more than we like to use them. I have drawn my line in the ground with OmniFocus, mostly because if I could I would change my tool every week. But, if you are a GTD practitioner or a new GTD wannabe and are in need of a cross platform, full featured, task and project management app, Doit.im is extremely compelling. Plus the app is free online and in the respective app stores. Try it out and see for yourself. While you are at it, let us know what you think in the comments section.

        More by this author

        CM Smith

        A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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        Last Updated on August 13, 2020

        12 Essential Apps for Entrepreneurs To Be Highly Productive

        12 Essential Apps for Entrepreneurs To Be Highly Productive

        If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

        With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

        1. Evernote

          Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

          2. DropBox

            DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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            3. Audible

              Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

              4. TripIt: Travel Planner

                Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

                5. Lastpass

                  “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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                  6. Any.Do

                    Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

                    7. CamCard

                      Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                      8. Flowdock

                        A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                        9. Instapaper

                          The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                          10. Expensify

                            While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                            11. Upwork

                              Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                              The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                              12. Zoom

                                Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                                Bottom Line

                                By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                                Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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