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Use Simple Productivity Practices to Get More of the Right Things Done

Use Simple Productivity Practices to Get More of the Right Things Done

    If you are a knowledge worker and read Lifehack then we can safely say that you are in a group savvy individuals who are looking for better and more productive ways to get life done. And with this “savvyness”, comes intelligence and a constant yearning to better yourself.

    I have delved into the productivity and lifehack realm for a number of years now, and even after reading and writing post after post about how to do ‘X’ and why you should do ‘Y’, all of the lifehacking and productivity tips come back to one base theme: Simplicity.

    In a nutshell, we have to simplify our lives (including the ways that we are productive) to make sure that we are getting the right things done on a continual basis. Here is the why and how of simplifying your productivity.

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    If it isn’t simple…

    If your productivity system and tools aren’t simple, then you probably aren’t getting things done, and more importantly, you aren’t getting the right things done. We can spend all day tweaking our systems and making sure that we have set up the right GTD contexts in our “trusted system”, but until we sit down and start getting the work done, our system isn’t worth anything at all.

    So, if your systems aren’t simple, then your ability to get more and better work done will be diminished.

    Complex jobs need simple instructions

    There is nothing easy about being a knowledge worker. We have a bunch of round pegs that need put into square holes that we have to deal with on a minute-by-minute basis. It’s up to us to define and breakdown our work. We all have to know how to take complex projects and break them down into actionable units to ensure that we are making progress on them.

    We have to simplify the complex.

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    Sometimes, simplifying your life can take some complex tools, especially if you are in certain fields, but remember, the first step to completing any project is identifying the next physical thing that you have to accomplish. Without that simple step, the most complex job can end up being impossible. It doesn’t take complex productivity tools and systems to figure out what your next step is of a project; the next physical thing you have to do to reach a desired outcome. This next steps is the beginning of your simple set of instructions to complete your complex job.

    When you know you are thinking too much

    If you are anything like me, then you are a productivity system “tweak-aholic”. That is someone who can’t get enough of tweaking their systems until they are just right so they can get more done. This state of just right doesn’t truly exist. Even if you could reach this state of just right if wouldn’t help you get more things done (unless we had some sort of artificial intelligence backed productivity system that forced us to always do the next right action not matter what).

    If you are trying a ton of different systems and always switching between them, then you are thinking way too hard about “being productive” and not actually being productive. If you are in the viscous cycle of checking out “productivity porn”, then you can be sure that you are thinking and trying too hard.

    Back to simplicity

    So, now that you know you are over-complicating your productivity systems and destroying any form of getting things done, what can you do about it?

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    Simplify.

    I’m not talking about shaving your head, joining a monastery, and retreating from the “real world”. You can still lead a complicated life and work life while utilizing effective and simple productivity tools and systems. Rather than complicate the already complicated, use tools that simplify your complex life.

    We have suggested using paper in the past to clarify your projects and next actions on those projects, but if you work digitally most of the time, it’s probably better to have a few simple digital tools that will do the trick. We have a few great posts on selecting the right tools as well as some suggested tools for different platforms.

    SEE ALSO: Productivity Made Simple: Where to Start with GTD, Productivity Made Simple: The 7 Main Elements of GTD, Productivity Made Simple: How to Keep Your Projects from Killing You

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    It isn’t about the tool that you choose, as long as it is something that you can use and aren’t repelled by. It’s all about you actually interacting and utilizing the tools that you have chosen create a make good, simple decisions on what to do next.

    (Photo credit: business cube creation via Shutterstock)

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on July 3, 2020

    6 Things To Do Every Day To Ensure You Stick To Your Goals

    6 Things To Do Every Day To Ensure You Stick To Your Goals

    Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

    Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

    Here are 6 things that you have to ensure daily to reach your goals.

    1. Involve Others

    You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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    When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

    For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

    2. Visualize the Rewards

    Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

    Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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    3. Break Down Your Goals

    Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

    For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

    4. Reward Yourself

    For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

    When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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    5. Measure Your Progress

    It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

    You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

    6. Believe in the Possibilities

    If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

    By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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    What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

    With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

    Final Words

    Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

    People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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    Featured photo credit: Kelly Sikkema via unsplash.com

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