Advertising
Advertising

Ultimate Productivity Hacks You Need to Try

Ultimate Productivity Hacks You Need to Try

We all work all day, and during all this chaos we have almost no free time for ourselves, and our families, but we always try to make some room. We all want to be extra-productive, and we try to multitask as much as we can, but sometimes, the more we try to do more things at once, we find ourselves failing almost everything, as we are unable to dedicate our full intention to a singular task. Organizational skills are extra important, and time management has never been more important—especially if you want to stay successful.

Due to all this, we all try to find more hacks and discover newer tips that will allow us to stay on top of your game. In an effort to organize all menial tasks, we use special techniques and tools simply not to waste time. The best advice that anyone can give you is to work smarter, not harder, and remember, time management isn’t about stuffing as many tasks as you can into any given day, but it is about creating a workflow that is simple, fast, and, most important, stress-free. So, we have prepared some of the most important productivity hacks that you can use in your workplace, not only to perform better, but also to feel better.

1. Clean your work desk

Cluttered desk

    Clutter on the desk will lead to the clutter in the mind, something which will lead you to become unfocused and stressed. Staying focussed is especially important if you handle a lot of papers, so it is essential to have a paper tray for incoming things that require your attention, and a special paper tray for outgoing things that are done, and can be sent away, or filed. Put frequently used items like markers, pens and pencils nearby, and feel free to keep less frequently used items in the drawer or somewhere where it won’t attract your attention.

    2. Organize your computer

    The same way you need to keep your desk clean and organized, you need to keep your computer sorted and running smoothly. You can do this by organizing all the files in their dedicated folders. The best tip is to create as many subfolders as you need in order to create a folder tree where you can find whatever you need. Use anti-virus software that will keep your computer operating without bugs. Keep all the latest updates installed, and the safest bet is to have all the updates automatically download and install, without you being aware.

    3. Check your emails in the morning

    If you your work description includes reading a lot of emails and responding to them, then you need to dedicate a whole part of your work time in order to do that, and the best thing is to simply finish it early in the morning. Make a cup of coffee, sit down, and then open up all the emails, respond to all those that you have to, and forward those that require further assistance. When you finish that, visit your inbox at frequent intervals, but do not have notifications turned on, as it can easily distract you from your other work.

    Advertising

    4. Create an efficient inbox

    It’s common to have more than one email address. But there are many ways of trying to combine all those into a single inbox, where you can simply check all your emails, without having to log out and login into different accounts. Do this only if you can use third party software to connect to your corporate email. And ask whether that is allowed, as some companies do not allow this, and require you to only use your business email.

    5. Do not even open social sites

    Woman using her smartphone

      If you think that you will just be able to open Facebook for a quick glance and then return back to work, you are sadly mistaken, as opening one cute cat video will lead to a couple of more, and before you know it, half an hour has passed and you haven’t finished anything. Use simple add-ons that can block particular sites for a limited period of time, until you finish everything else.

      6. Create a schedule

      If you have a job that is highly erratic, or creative, you will need to create some order that will help you achieve as much as you can. For example, if you work from 8am, and you need to finish something by 4pm, remember to divide that task into simple tasks, and then create a smaller deadline so you finish the first part by 11am, then the second by 2pm and the third should be done around 4pm. This division of work should give you a clearer overview of your progress, and should keep your motivated.

      7. Get out of the rut

      If you feel that your job is too repetitive, you will need something that will give your brain a break. If you cannot turn your job into something more interesting, then at least try and organize your free time so you feel good about yourself. After a long day of work, we just want to go home and sleep, but it is exactly the time when you should call a friend and go and grab a cup of coffee.

      8. Get up early

      Try and get up at six, so you can shower, eat and prepare for work. If you have children, you will have enough time to prepare breakfast for them as well, or even greet your loved one with a cup of fresh coffee. But no matter how early you want to get up, remember to have at least 7-8 hours of sleep, as without sleep, everything else is pointless.

      Advertising

      9. Learn to say no

      Say no

        It is normal that you want to be liked, and that you want to be thought of as a person who always helps out, but you need to know when to say no, and focus solely on your task. Some people will want to take advantage of you, and it is essential that you learn how to prioritize and help others only if you have free time, and you get due credit.

        10. Forget about multitasking

        Even though we all like the power of being able to do a couple of things simultaneously, you need to remember that our brains and our bodies are not created to properly multitask. We can be much better if we can dedicate our full attention to a single process, and then go on to another, than to try and do both of them at the same time and fail instantly.

        11. Write down all your ideas

        If you want, you can use your smartphone and create a memo every time you have a great idea, or if you’d like a physical reminder, carry a notepad with you at all times, where you can even use colored sticky notes to coordinate your reminders. Even if you are sure that you will remember something, it is better to write it down than to forget all about it.

        12. Don’t be afraid of technology

        There are so many programs, add-ons, and extensions which you can use to simplify smaller steps and things while you work. Google Drive and Dropbox are great way of eliminating USB memory drives, as your files will be available whenever you go with an internet connections. Trello is great at keeping track of projects and deadlines, while Hootsuite can organize and schedule your social media posts.

        13. Exercise properly

        Advertising

        maria sharapova exercise

          If you are in good physical condition, then you will not only be healthy and satisfied to work extra diligently, but it will give you more energy to accomplish all your tasks. You can find simple exercises to use when at home, and it is best that you do them before work, early in the morning—it will give you that burst of energy needed to survive your morning.

          14. Keep your home tidy

          No one wants to return home after a day’s work and find a mess everywhere you turn, which is why it is essential that you constantly organize your home, and clean up after yourself. Create more storage space so that you can set aside all the things you don’t currently need, which will give your home a more elegant look, and remove all the clutter from your life.

          15. Coffee can help

          If you need a small energy boost, you can find it in a small cup of coffee. Coffee can not only be extremely healthy for your body, but people who drink it regularly will be less affected by stressful situations. But remember not to drink any coffee after 4pm, as that might keep you from sleeping well during the night. Avoid coffee bought from machines, and prepare your own brew. Not only will this taste better, but it will have less sugar and artificial sweeteners added.

          16. Use your commute wisely

          You need at least 30 minutes every day to get to work, and that time will quickly accumulate, so do something useful with it. Listen to audio books on your mobile device, or podcasts—it doesn’t matter if they are humorous or work related. You can even try and walk to work. This way you can turn a daily chore into light exercise, where you can clear your thought before work.

          17. Hire help

          maid cleaning the house

            If you work a lot, you do not have time to worry about things that will only occupy your mind. The best thing you could do is to hire some kind of help: someone that will do your shopping for you, or someone that will clean your home. This is an excellent way to outsource things that require a lot of time that you simply do not have. Once a week you can even have a professional cook come over and prepare meals in advance, so that you eat only hand-made high-quality food prepared specially for you.

            Advertising

            18. Eat healthy

            Like we’ve said, having a meal prepared for you is a much better solution than fast-food, which is full of salts, sugars and fats—stuff which your body does not need in large quantities. If you avoid junk food, and replace it with balanced meals, you will feel much better, not to mention how much healthier you’ll be.

            19. Don’t forget about water

            No matter how tasty fizzy drinks are, they simply cannot replace water as a drink that is essential for our bodies to function properly. In a perfect world, people would drink two liters of water daily, in order to keep you hydrated, and your metabolism running perfectly—but any liquid will do, like tea or coffee. Just remember to avoid fizzy drinks or drink them in limited amounts, as they are full of sugars which will only lead to obesity.

            20. Have fun

            happy dog in a car

              Let’s face it, no one can truly be productive and efficient at a workplace if they are constantly sad, or bored. You need to find your own outlet, something that will keep you happy, and find time for that—if you like reading, read at least half an hour every day; go to the movies with your best friend; take out your beloved on a romantic dinner. All those things will remind your why life is worth living for, and it will give you more than enough energy and focus to try your best, and be a successful working professional.

              If you were looking for a magical solution that will solve all your productivity problems, tough luck. There is no such thing. You will need to change your whole life around, and develop your organizational skills in order to truly be successful and develop every aspect of your life. Have fun, spend time with your family and friends, create a goal and stick to your plan—and in no time, success will surely follow.

              Featured photo credit: morgue file via mrg.bz

              More by this author

              Ivan Dimitrijevic

              Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

              50 New Year’s Resolution Ideas And How To Achieve Each Of Them 8 Fun and Unique Birthday Party Ideas for People in Their 20s 50 Cleaning Hacks for Your Home That Will Make Your Life Easier 40 Amazing Date Ideas for Valentine’s Day 9 Unexpected Benefits Of Foot Massage That Make You Want To Have One Now

              Trending in Productivity

              1 How to Find Your Keystone Habits to Change Your Life 2 7 Steps to Start Living Your Dream Life Right Now 3 10 Reasons Personal Growth Is Important No Matter Your Age 4 5 Learning Management Systems (LMS) for Effective Learning 5 How to Read Faster: 8 Simple Tricks to Triple Your Speed

              Read Next

              Advertising
              Advertising
              Advertising

              Last Updated on November 5, 2019

              5 Learning Management Systems (LMS) for Effective Learning

              5 Learning Management Systems (LMS) for Effective Learning

              Businesses rely on talent to generate and sell value. Without skilled people to create its products, manage its operations and execute its strategies, a business would inevitably fizzle out of the game and leave better-staffed competitors to take the field.

              This is the reason why ambitious companies go great lengths to attract top talent,[1] shelling out millions of dollars in the process and bending traditional work policies just to bring highly skilled but demanding candidates into the fold.

              Clearly, the contours of business are changing. But so are the demographics of work.

              Millennials have become the dominant generation in the job market in terms of population, and some have already transitioned into leadership roles. Most millennials consider opportunity to learn and grow more important than overall compensation.[2]

              Companies also today expect employees to come equipped with razor sharp business acumen.[3] Unfortunately, there is an alarming discrepancy between the actual skills businesses need and those currently possessed by job candidates.

              To stay in the game, employers need to continually upgrade their training and skills development strategies to cover the entire employee lifecycle.

              What are Learning Management Systems (LMS)?

              Learning management systems are software-based solutions for authoring, presenting, consuming, storing, and tracking educational content and training materials. These systems aim to centralize all instructional content (e.g., lessons, training modules, instructional videos, presentation slides, worksheets, online quizzes, ebooks, takeaway notes, etc.) in one place.

              LMS enable instructors to design and deliver learning experiences to students, with the added capability of evaluating the effectiveness of the instructional materials and grading the learning progress of students.

              On the other side of the equation, learners use LMS to develop skills and acquire new knowledge virtually anytime and anywhere via the different channels and content formats made possible by digital technology.

              Over the years, a wide range of features and technologies have been integrated into learning management systems to help enhance the experience of training designers, instructors, and learners. These include cloud and mobile technology, artificial intelligence, responsive design, scheduling, gamification, data analytics, and interoperability with other applications.

              5 Best All-Purpose Learning Management Systems

              There are dozens of LMS vendors catering to the general market or to specific segments such as K-12 learning, higher education, and corporate training.

              Advertising

              With so many options available, selecting the right LMS solution for your needs can be complicated and costly, especially when you end up adopting a platform that doesn’t exactly match your goals or requirements.

              Short of conducting a comprehensive audit of your needs and finalizing a learning roadmap, the safest bet would be to adopt full-featured but affordable LMS solutions.

              Based on user reviews, here are the 5 best LMS to help people gain knowledge, build skills, and achieve mastery:

              1. Canvas Network

              Launched by Instructure as an open source software in 2011, Canvas is an end-to-end cloud-based service originally engineered for the education sector.

              Widely adopted for K-12 and Higher Ed learning, Canvas can be repurposed for anything that involves an instructor, a subject matter, and a student.

              Used around the world by people of all ages and organizations of all types, Canvas arguably has the largest learning and support community in its class. It works on desktop computers, tablets and mobile phones.

              To get a glimpse of the platform’s fresh interfaces, you can visit the Canvas Network, a learning community that provides educational and instructional materials created by colleges, universities, corporate businesses, independent course developers, and other knowledge-sharing entities around the world.

              Hosting hundreds of interesting topics from data science to horticulture, the learning network also serves as evidence to the scope, capabilities, and popularity of the Canvas LMS platform.

              Canvas is hosted on Amazon Web Services (AWS) infrastructure, which enhances the platform’s reliability, speed, scalability, and overall online performance.

              Additionally, platform adopters enjoy a low-risk environment since cloud-based solutions require no hard stops for version updates, upgrades, or system migrations.

              The Canvas website does not show a price matrix but says the service adopts a simple formula for computing fees: a one-time implementation fee and an annual subscription fee based on total number of users. It also promises free basic services for teachers who want to use the platform.

              Advertising

              In addition to Canvas, Instructure also offers Bridge (an LMS designed for corporate environments), Arc (a video platform for online learning), and Gauge (an assessment management system).

              Check out this video if you want to learn more about Canvas Network:

              2. Google Classroom

              This free service from Google aims to improve the teaching and learning process using cloud technology, web apps, workflow simplification, and seamless communication between students and instructors.

              Using Classroom, educators can easily create and schedule classes, distribute assignments, send feedback, and grade quizzes all in one place. By streamlining processes, Classroom helps teachers save time and organize classes more effectively. Both students and teachers can also work using any device anytime and anywhere.

              Classroom works perfectly with other Google tools, having been launched initially as part of Google’s G Suite for Education. This LMS solution taps Google Drive for content storage and distribution, as well as Google Docs, Sheets, and Slides for the creation and sharing of instructional materials. Meanwhile it integrates Google Calendar for scheduling and Gmail for communication.

              With G Suite, other communication channels such as chat messaging, video conferencing, and a dedicated website are enabled.

              Easy to set up and manage, Google Classroom is free to use. One of my very first courses was actually hosted on Google Classroom.

              Going beyond the classroom environment, Google offers G Suite Enterprise for Education for large institutions. This suite provides enhanced search and analytics capabilities as well as advanced tools for enterprise communications.

              3. Moodle (Modular Object-Oriented Dynamic Learning Environment)

              If budget and capability equally top your list of LMS adoption criteria, then Moodle might just fit the bill. Which is to say there’s none (i.e., bill).

              Moodle is a free and open-source learning solution for distance education, workplace training, flipped classrooms, and other pedagogical environments.

              It is also a full-featured LMS supported by a robust community and a thriving developer ecosystem. Not surprisingly, Moodle is used in more than 15 million courses by more than 130 million users in 230+ countries.

              Advertising

              Among other things, Moodle enables administrators and educators to create a dynamic and dedicated website to host organic, easily accessible, and highly customizable courses that can be experienced on desktops and mobile devices anytime and anywhere.

              Moodle provides a personalized and intuitive dashboard as well as a host of collaboration tools for content designers, teachers, and learners. A universal calendar, an efficient file management system, an automatic notification system, multimedia integration, and a progress tracking tool all come with the package.

              Check out this video if you want to learn more about Moodle:

              4. Absorb

              This platform recently bagged PC Magazine’s Editors’ Choice Award for Best LMS.

              Co-designed and built by former course authors, Absorb takes learning experience to the next level. This turnkey LMS solution is responsive, full-featured, and highly customizable for maximum impact.

              Course developers can orchestrate a wide range of experiences depending on audience or learning situation. In addition to surveys, polls, and e-commerce integration, Absorb supports formal online learning and certifications standards such as AICC, SCORM, and Tin Can.

              The user interface can also be modified to match the learner’s location, group, or department, allowing for a different look and feel for customers, channel partners, management trainees, and newly hired employees.

              Absorb supports all personal computing devices from desktops to mobile phones. There are also native or hybrid apps for iOS and Android.

              The only possible drawback to the platform’s powerful feature set is its pricing. The service reportedly implements a flat, one-time setup fee depending on your business and training requirements. According to the site, any plan comes with a dedicated success team for your account.

              Although small companies are welcome to try, midsize to enterprise-scale organizations are probably the best segment to readily adopt this LMS solution.

              Take a look at some examples of Absorb in this video:

              Advertising

              5. Watershed Collaborative

              Created by a group of educators, this nonprofit rethinks the priorities of an LMS, asserting that too many systems miss the most essential elements of what makes learning stick. They promise a better user experience – emphasizing Learning before Management and System.

              Watershed aims to support an inquiry-based learning experience through an integrated mix of online and in-person learning strategies and interactions designed expressly for teams – including collaboration, reflection, and dialogue.

              While Watershed was founded initially to serve the K-12 education market, the company has since expanded its scope to cater to all types of teachers and learners with its video-rich, state-of-the-art platform.

              If you’re a mission-driven educator, content creator, institution, or business, this LMS may be the one for you.

              Watershed specializes in assisting you with the instructional design of courses and provides content production services to ensure top-quality video assets with lasting value. Their LMS makes it easy for course creators to continuously update and tailor content to support small and large groups, while ensuring the technology and instructional strategy supports communities of learners.

              Pricing varies based on products and services, but revenues support the nonprofit’s ability to make its platform and courses available at little or no cost for high-need educators and educational settings.

              Honorable Mentions

              There are dozens of LMS vendors in this growing market and the brands included in foregoing list are by no means the only viable options for companies or learning institutions looking to upgrade their learning infrastructure.

              Many other excellent services are worth checking out. These include:

              1. Docebo is an LMS designed for hyper-engaging students, employees, customers, and other learners. The system helps organizations identify and resolve competency gaps with strategic learning interventions.
              2. Cornerstone OnDemand is a talent, training, and performance management solution offered as an SaaS (Software-as-a-Service). This service enables learners to create personalized playlists of instructional content.
              3. Lessonly is an LMS solution that makes it easier to recall and reinforce whatever skills or knowledge you have learned through quizzes, coaching, and constant practice.
              4. Skillsoft is an online training and corporate learning platform developed by a two-decade old and billion-dollar company with the same name.
              5. D2L BrightSpace is a learning management system that has all the basics for delivering excellent, rich-media experiences for classroom or workplace training.

              Conclusion

              There are many ways to learn but some are more effective and meaningful than others. Whether you are a teacher looking to enhance classroom learning or an HR manager creating a long-term talent development plan for employees, the key to impactful learning is to understand and bridge the needs of learners, the goals of your institution, and the actual capabilities of the learning tools you are considering.

              Note that using multiple LMS platforms is possible although not recommended. On the other hand, adopting other learning solutions beyond LMS (such as podcasts, mentoring, and onsite in-person workshops) may significantly improve learning outcomes. Always go for products and plugins that seamlessly integrate into your core LMS tool.

              Featured photo credit: Unsplash via unsplash.com

              Reference

              Read Next