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Ultimate Productivity Hacks You Need to Try

Ultimate Productivity Hacks You Need to Try

We all work all day, and during all this chaos we have almost no free time for ourselves, and our families, but we always try to make some room. We all want to be extra-productive, and we try to multitask as much as we can, but sometimes, the more we try to do more things at once, we find ourselves failing almost everything, as we are unable to dedicate our full intention to a singular task. Organizational skills are extra important, and time management has never been more important—especially if you want to stay successful.

Due to all this, we all try to find more hacks and discover newer tips that will allow us to stay on top of your game. In an effort to organize all menial tasks, we use special techniques and tools simply not to waste time. The best advice that anyone can give you is to work smarter, not harder, and remember, time management isn’t about stuffing as many tasks as you can into any given day, but it is about creating a workflow that is simple, fast, and, most important, stress-free. So, we have prepared some of the most important productivity hacks that you can use in your workplace, not only to perform better, but also to feel better.

1. Clean your work desk

Cluttered desk

    Clutter on the desk will lead to the clutter in the mind, something which will lead you to become unfocused and stressed. Staying focussed is especially important if you handle a lot of papers, so it is essential to have a paper tray for incoming things that require your attention, and a special paper tray for outgoing things that are done, and can be sent away, or filed. Put frequently used items like markers, pens and pencils nearby, and feel free to keep less frequently used items in the drawer or somewhere where it won’t attract your attention.

    2. Organize your computer

    The same way you need to keep your desk clean and organized, you need to keep your computer sorted and running smoothly. You can do this by organizing all the files in their dedicated folders. The best tip is to create as many subfolders as you need in order to create a folder tree where you can find whatever you need. Use anti-virus software that will keep your computer operating without bugs. Keep all the latest updates installed, and the safest bet is to have all the updates automatically download and install, without you being aware.

    3. Check your emails in the morning

    If you your work description includes reading a lot of emails and responding to them, then you need to dedicate a whole part of your work time in order to do that, and the best thing is to simply finish it early in the morning. Make a cup of coffee, sit down, and then open up all the emails, respond to all those that you have to, and forward those that require further assistance. When you finish that, visit your inbox at frequent intervals, but do not have notifications turned on, as it can easily distract you from your other work.

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    4. Create an efficient inbox

    It’s common to have more than one email address. But there are many ways of trying to combine all those into a single inbox, where you can simply check all your emails, without having to log out and login into different accounts. Do this only if you can use third party software to connect to your corporate email. And ask whether that is allowed, as some companies do not allow this, and require you to only use your business email.

    5. Do not even open social sites

    Woman using her smartphone

      If you think that you will just be able to open Facebook for a quick glance and then return back to work, you are sadly mistaken, as opening one cute cat video will lead to a couple of more, and before you know it, half an hour has passed and you haven’t finished anything. Use simple add-ons that can block particular sites for a limited period of time, until you finish everything else.

      6. Create a schedule

      If you have a job that is highly erratic, or creative, you will need to create some order that will help you achieve as much as you can. For example, if you work from 8am, and you need to finish something by 4pm, remember to divide that task into simple tasks, and then create a smaller deadline so you finish the first part by 11am, then the second by 2pm and the third should be done around 4pm. This division of work should give you a clearer overview of your progress, and should keep your motivated.

      7. Get out of the rut

      If you feel that your job is too repetitive, you will need something that will give your brain a break. If you cannot turn your job into something more interesting, then at least try and organize your free time so you feel good about yourself. After a long day of work, we just want to go home and sleep, but it is exactly the time when you should call a friend and go and grab a cup of coffee.

      8. Get up early

      Try and get up at six, so you can shower, eat and prepare for work. If you have children, you will have enough time to prepare breakfast for them as well, or even greet your loved one with a cup of fresh coffee. But no matter how early you want to get up, remember to have at least 7-8 hours of sleep, as without sleep, everything else is pointless.

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      9. Learn to say no

      Say no

        It is normal that you want to be liked, and that you want to be thought of as a person who always helps out, but you need to know when to say no, and focus solely on your task. Some people will want to take advantage of you, and it is essential that you learn how to prioritize and help others only if you have free time, and you get due credit.

        10. Forget about multitasking

        Even though we all like the power of being able to do a couple of things simultaneously, you need to remember that our brains and our bodies are not created to properly multitask. We can be much better if we can dedicate our full attention to a single process, and then go on to another, than to try and do both of them at the same time and fail instantly.

        11. Write down all your ideas

        If you want, you can use your smartphone and create a memo every time you have a great idea, or if you’d like a physical reminder, carry a notepad with you at all times, where you can even use colored sticky notes to coordinate your reminders. Even if you are sure that you will remember something, it is better to write it down than to forget all about it.

        12. Don’t be afraid of technology

        There are so many programs, add-ons, and extensions which you can use to simplify smaller steps and things while you work. Google Drive and Dropbox are great way of eliminating USB memory drives, as your files will be available whenever you go with an internet connections. Trello is great at keeping track of projects and deadlines, while Hootsuite can organize and schedule your social media posts.

        13. Exercise properly

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        maria sharapova exercise

          If you are in good physical condition, then you will not only be healthy and satisfied to work extra diligently, but it will give you more energy to accomplish all your tasks. You can find simple exercises to use when at home, and it is best that you do them before work, early in the morning—it will give you that burst of energy needed to survive your morning.

          14. Keep your home tidy

          No one wants to return home after a day’s work and find a mess everywhere you turn, which is why it is essential that you constantly organize your home, and clean up after yourself. Create more storage space so that you can set aside all the things you don’t currently need, which will give your home a more elegant look, and remove all the clutter from your life.

          15. Coffee can help

          If you need a small energy boost, you can find it in a small cup of coffee. Coffee can not only be extremely healthy for your body, but people who drink it regularly will be less affected by stressful situations. But remember not to drink any coffee after 4pm, as that might keep you from sleeping well during the night. Avoid coffee bought from machines, and prepare your own brew. Not only will this taste better, but it will have less sugar and artificial sweeteners added.

          16. Use your commute wisely

          You need at least 30 minutes every day to get to work, and that time will quickly accumulate, so do something useful with it. Listen to audio books on your mobile device, or podcasts—it doesn’t matter if they are humorous or work related. You can even try and walk to work. This way you can turn a daily chore into light exercise, where you can clear your thought before work.

          17. Hire help

          maid cleaning the house

            If you work a lot, you do not have time to worry about things that will only occupy your mind. The best thing you could do is to hire some kind of help: someone that will do your shopping for you, or someone that will clean your home. This is an excellent way to outsource things that require a lot of time that you simply do not have. Once a week you can even have a professional cook come over and prepare meals in advance, so that you eat only hand-made high-quality food prepared specially for you.

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            18. Eat healthy

            Like we’ve said, having a meal prepared for you is a much better solution than fast-food, which is full of salts, sugars and fats—stuff which your body does not need in large quantities. If you avoid junk food, and replace it with balanced meals, you will feel much better, not to mention how much healthier you’ll be.

            19. Don’t forget about water

            No matter how tasty fizzy drinks are, they simply cannot replace water as a drink that is essential for our bodies to function properly. In a perfect world, people would drink two liters of water daily, in order to keep you hydrated, and your metabolism running perfectly—but any liquid will do, like tea or coffee. Just remember to avoid fizzy drinks or drink them in limited amounts, as they are full of sugars which will only lead to obesity.

            20. Have fun

            happy dog in a car

              Let’s face it, no one can truly be productive and efficient at a workplace if they are constantly sad, or bored. You need to find your own outlet, something that will keep you happy, and find time for that—if you like reading, read at least half an hour every day; go to the movies with your best friend; take out your beloved on a romantic dinner. All those things will remind your why life is worth living for, and it will give you more than enough energy and focus to try your best, and be a successful working professional.

              If you were looking for a magical solution that will solve all your productivity problems, tough luck. There is no such thing. You will need to change your whole life around, and develop your organizational skills in order to truly be successful and develop every aspect of your life. Have fun, spend time with your family and friends, create a goal and stick to your plan—and in no time, success will surely follow.

              Featured photo credit: morgue file via mrg.bz

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              Ivan Dimitrijevic

              Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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              Last Updated on May 22, 2020

              10 Practical Ways to Improve Time Management Skills

              10 Practical Ways to Improve Time Management Skills

              Do you often feel stressed out with too much work or too many responsibilities? As time passes, do you feel like you have more tasks on hand than you have time to do them?

              The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress levels and improve your productivity both at work and at home.

              Time management skills take time to develop and will look different for each person. Finding what works best for you and your busy schedule is key here.

              To get you started, here are 10 ways to improve your time management skills and increase productivity.

              1. Delegate Tasks

              It is common for all of us to take on more tasks than we are capable of completing. This can often result in stress and burnout.

              Delegation does not mean you are running away from your responsibilities but are instead learning proper management of your tasks. Learn the art of delegating work to your subordinates as per their skills and abilities and get more done. This will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.

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              2. Prioritize Work

              Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time, and we tend to offer these too much of our energy because they are easier or less stressful.

              However, identifying urgent tasks that need to be completed on that day is critical to your productivity. Once you know where to put your energy, you will start to get things done in an order that works for you and your schedule.

              In short, prioritize your important tasks to keep yourself focused.

              3. Create a Schedule

              Carry a planner or notebook with you and list all the tasks that come to your mind. Being able to check off items as you complete them will give you a sense of accomplishment and keep you motivated.

              Make a simple ‘To Do’ list before the start of the day, prioritize the tasks, and focus on the essentials. Make sure that these tasks are attainable, too. If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day. 

              To better manage your time management skills, you may think of making 3 lists: work, home and personal.

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              4. Set up Deadlines

              When you have a task at hand, set a realistic deadline and stick to it. Once you set a deadline, it may be helpful to write it on a sticky note and put it near your workspace. This will give you a visual cue to keep you on task.

              Try to set a deadline a few days before the task is due so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge.

              5. Overcome Procrastination

              Procrastination is one of the things that has a negative effect on productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life[1].

              Avoiding procrastination can be difficult for many. We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks. This may help you stay on track.

              6. Deal With Stress Wisely

              Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.

              Stress comes in various forms for different people, but some productive ways to deal with stress can include:

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              1. Getting outside
              2. Exercising
              3. Practicing meditation
              4. Calling up a friend
              5. Participating in your favorite hobby
              6. Listening to music or a podcast

              The key is to find what works for you when it comes to lowering your stress response. If you don’t have time for anything else, try a couple of breathing techniques. These can be done in minutes and have been proven to lower stress-inducing hormones.

              7. Avoid Multitasking

              Most of us feel that multitasking is an efficient way of getting things done, but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.

              Make use of to-do lists and deadlines to help you stay focused! This way you can do better at what you’re doing. Wait until you finish one before starting another. You’ll be surprised by how much more you’re able to get done.

              8. Start Early

              Most successful people have one thing in common — they start their day early as it gives them time to sit, think, and plan their day.

              When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels start going down, which affects your productivity, motivation, and focus[2].

              If you’re not a morning person, you can just try waking up thirty minutes earlier than your normal time. You’ll be amazed by how much you can get done in that bit of time. If you don’t want to use it to work, use it to do a bit of exercise or eat a healthy breakfast. This kind of routine will also contribute to your productivity during the day.

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              9. Take Regular Breaks

              Whenever you find yourself feeling tired and stressed, take a break for 10 to 15 minutes. Too much stress can take a toll on your body and affect your productivity.

              And even better, schedule your break times. It helps you to relax and gets back to work with energy again later. If you know a break is coming, you’ll likely be able to overcome boredom or a lack of motivation to push through the task at hand.

              Take a walk, listen to some music, or do some quick stretches. The best idea is to take a break from work completely and spend time with your friends and family.

              10. Learn to Say No

              Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your to do list before agreeing to take on extra work.

              Many people worry that saying no will make them look selfish, but the truth is that saying no is one of the best ways to take care of yourself and your time. When you take care of this, you’ll find you have more energy to devote to the important things, which the people around you will ultimately appreciate.

              Final Thoughts

              When you get clear about what’s on your plate, you’ll be more focused and get more done in less time.

              Good time management requires a daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more. Use the above strategies for few weeks and see if they help you. You may be surprised just how much more time you seem to have.

              More Tips on Time Management Skills

              Featured photo credit: Brad Neathery via unsplash.com

              Reference

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