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Ultimate Productivity Hacks You Need to Try

Ultimate Productivity Hacks You Need to Try

We all work all day, and during all this chaos we have almost no free time for ourselves, and our families, but we always try to make some room. We all want to be extra-productive, and we try to multitask as much as we can, but sometimes, the more we try to do more things at once, we find ourselves failing almost everything, as we are unable to dedicate our full intention to a singular task. Organizational skills are extra important, and time management has never been more important—especially if you want to stay successful.

Due to all this, we all try to find more hacks and discover newer tips that will allow us to stay on top of your game. In an effort to organize all menial tasks, we use special techniques and tools simply not to waste time. The best advice that anyone can give you is to work smarter, not harder, and remember, time management isn’t about stuffing as many tasks as you can into any given day, but it is about creating a workflow that is simple, fast, and, most important, stress-free. So, we have prepared some of the most important productivity hacks that you can use in your workplace, not only to perform better, but also to feel better.

1. Clean your work desk

Cluttered desk

    Clutter on the desk will lead to the clutter in the mind, something which will lead you to become unfocused and stressed. Staying focussed is especially important if you handle a lot of papers, so it is essential to have a paper tray for incoming things that require your attention, and a special paper tray for outgoing things that are done, and can be sent away, or filed. Put frequently used items like markers, pens and pencils nearby, and feel free to keep less frequently used items in the drawer or somewhere where it won’t attract your attention.

    2. Organize your computer

    The same way you need to keep your desk clean and organized, you need to keep your computer sorted and running smoothly. You can do this by organizing all the files in their dedicated folders. The best tip is to create as many subfolders as you need in order to create a folder tree where you can find whatever you need. Use anti-virus software that will keep your computer operating without bugs. Keep all the latest updates installed, and the safest bet is to have all the updates automatically download and install, without you being aware.

    3. Check your emails in the morning

    If you your work description includes reading a lot of emails and responding to them, then you need to dedicate a whole part of your work time in order to do that, and the best thing is to simply finish it early in the morning. Make a cup of coffee, sit down, and then open up all the emails, respond to all those that you have to, and forward those that require further assistance. When you finish that, visit your inbox at frequent intervals, but do not have notifications turned on, as it can easily distract you from your other work.

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    4. Create an efficient inbox

    It’s common to have more than one email address. But there are many ways of trying to combine all those into a single inbox, where you can simply check all your emails, without having to log out and login into different accounts. Do this only if you can use third party software to connect to your corporate email. And ask whether that is allowed, as some companies do not allow this, and require you to only use your business email.

    5. Do not even open social sites

    Woman using her smartphone

      If you think that you will just be able to open Facebook for a quick glance and then return back to work, you are sadly mistaken, as opening one cute cat video will lead to a couple of more, and before you know it, half an hour has passed and you haven’t finished anything. Use simple add-ons that can block particular sites for a limited period of time, until you finish everything else.

      6. Create a schedule

      If you have a job that is highly erratic, or creative, you will need to create some order that will help you achieve as much as you can. For example, if you work from 8am, and you need to finish something by 4pm, remember to divide that task into simple tasks, and then create a smaller deadline so you finish the first part by 11am, then the second by 2pm and the third should be done around 4pm. This division of work should give you a clearer overview of your progress, and should keep your motivated.

      7. Get out of the rut

      If you feel that your job is too repetitive, you will need something that will give your brain a break. If you cannot turn your job into something more interesting, then at least try and organize your free time so you feel good about yourself. After a long day of work, we just want to go home and sleep, but it is exactly the time when you should call a friend and go and grab a cup of coffee.

      8. Get up early

      Try and get up at six, so you can shower, eat and prepare for work. If you have children, you will have enough time to prepare breakfast for them as well, or even greet your loved one with a cup of fresh coffee. But no matter how early you want to get up, remember to have at least 7-8 hours of sleep, as without sleep, everything else is pointless.

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      9. Learn to say no

      Say no

        It is normal that you want to be liked, and that you want to be thought of as a person who always helps out, but you need to know when to say no, and focus solely on your task. Some people will want to take advantage of you, and it is essential that you learn how to prioritize and help others only if you have free time, and you get due credit.

        10. Forget about multitasking

        Even though we all like the power of being able to do a couple of things simultaneously, you need to remember that our brains and our bodies are not created to properly multitask. We can be much better if we can dedicate our full attention to a single process, and then go on to another, than to try and do both of them at the same time and fail instantly.

        11. Write down all your ideas

        If you want, you can use your smartphone and create a memo every time you have a great idea, or if you’d like a physical reminder, carry a notepad with you at all times, where you can even use colored sticky notes to coordinate your reminders. Even if you are sure that you will remember something, it is better to write it down than to forget all about it.

        12. Don’t be afraid of technology

        There are so many programs, add-ons, and extensions which you can use to simplify smaller steps and things while you work. Google Drive and Dropbox are great way of eliminating USB memory drives, as your files will be available whenever you go with an internet connections. Trello is great at keeping track of projects and deadlines, while Hootsuite can organize and schedule your social media posts.

        13. Exercise properly

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        maria sharapova exercise

          If you are in good physical condition, then you will not only be healthy and satisfied to work extra diligently, but it will give you more energy to accomplish all your tasks. You can find simple exercises to use when at home, and it is best that you do them before work, early in the morning—it will give you that burst of energy needed to survive your morning.

          14. Keep your home tidy

          No one wants to return home after a day’s work and find a mess everywhere you turn, which is why it is essential that you constantly organize your home, and clean up after yourself. Create more storage space so that you can set aside all the things you don’t currently need, which will give your home a more elegant look, and remove all the clutter from your life.

          15. Coffee can help

          If you need a small energy boost, you can find it in a small cup of coffee. Coffee can not only be extremely healthy for your body, but people who drink it regularly will be less affected by stressful situations. But remember not to drink any coffee after 4pm, as that might keep you from sleeping well during the night. Avoid coffee bought from machines, and prepare your own brew. Not only will this taste better, but it will have less sugar and artificial sweeteners added.

          16. Use your commute wisely

          You need at least 30 minutes every day to get to work, and that time will quickly accumulate, so do something useful with it. Listen to audio books on your mobile device, or podcasts—it doesn’t matter if they are humorous or work related. You can even try and walk to work. This way you can turn a daily chore into light exercise, where you can clear your thought before work.

          17. Hire help

          maid cleaning the house

            If you work a lot, you do not have time to worry about things that will only occupy your mind. The best thing you could do is to hire some kind of help: someone that will do your shopping for you, or someone that will clean your home. This is an excellent way to outsource things that require a lot of time that you simply do not have. Once a week you can even have a professional cook come over and prepare meals in advance, so that you eat only hand-made high-quality food prepared specially for you.

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            18. Eat healthy

            Like we’ve said, having a meal prepared for you is a much better solution than fast-food, which is full of salts, sugars and fats—stuff which your body does not need in large quantities. If you avoid junk food, and replace it with balanced meals, you will feel much better, not to mention how much healthier you’ll be.

            19. Don’t forget about water

            No matter how tasty fizzy drinks are, they simply cannot replace water as a drink that is essential for our bodies to function properly. In a perfect world, people would drink two liters of water daily, in order to keep you hydrated, and your metabolism running perfectly—but any liquid will do, like tea or coffee. Just remember to avoid fizzy drinks or drink them in limited amounts, as they are full of sugars which will only lead to obesity.

            20. Have fun

            happy dog in a car

              Let’s face it, no one can truly be productive and efficient at a workplace if they are constantly sad, or bored. You need to find your own outlet, something that will keep you happy, and find time for that—if you like reading, read at least half an hour every day; go to the movies with your best friend; take out your beloved on a romantic dinner. All those things will remind your why life is worth living for, and it will give you more than enough energy and focus to try your best, and be a successful working professional.

              If you were looking for a magical solution that will solve all your productivity problems, tough luck. There is no such thing. You will need to change your whole life around, and develop your organizational skills in order to truly be successful and develop every aspect of your life. Have fun, spend time with your family and friends, create a goal and stick to your plan—and in no time, success will surely follow.

              Featured photo credit: morgue file via mrg.bz

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              Ivan Dimitrijevic

              Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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              Last Updated on October 22, 2020

              2 Transformational Ways to Spark Your Creative Energy

              2 Transformational Ways to Spark Your Creative Energy

              Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

              Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

              Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

              Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

              Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

              By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

              The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

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              1. Be Childlike in Your Thoughts, Attitudes, and Approach

              Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

              Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

              Move Your Inner Judge to the Sidelines

              When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

              The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

              Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

              To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

              Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

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              We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

              It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

              After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

              Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

              Learn to Recall Your Childhood Self

              To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

              Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

              Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

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              When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

              Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

              We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

              When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

              Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

              2. Listen to Your Inner Leaders of Creative Energy

              If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

              The seed has been unlocked! So, now what?

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              To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

              With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

              So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

              • Reduce or eliminate multi-tasking.
              • Say yes to what matters and what aligns with your big values and goals.
              • Say no to all else.
              • Say no again.
              • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
              • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
              • Meditate.
              • Breathe—long breaths in and long breaths out through the nose.
              • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
              • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
              • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
              • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
              • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

              Final Thoughts

              These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

              Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

              More Tips to Spark Your Creative Energy

              Featured photo credit: Kelly Sikkema via unsplash.com

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